Room Access

Room Access and Space Reservations

Beyond scheduled lectures and lab sessions, many rooms and spaces on campus can be reserved for events or accessed for research or other work or study related purposes.  Read below for more information on STEM access policies and procedures.  

General Access Policies

As with scheduled classes, anyone working in a laboratory space must adhere to all room rules and follow appropriate safety precautions at all times.  Specific rules can vary from room to room, so before working in any particular space, be sure you are are informed.  Each laboratory space has a posted room entry sign detailing the requirements before entering.  Room entry signs also list the designated lab coordinator or principle investigator in charge of the space, who can answer any questions you may have about any given space.  

Students wishing to access laboratories outside regularly scheduled classes, as well as sponsoring faculty members, should read the STEM Student Lab Access Policy.  

Additional information regarding laboratory policies and procedures can be found on the UW Environmental Health & Safety page.  

Depending on the room, access may be granted via a physical key or by prox-card activation.  Physical keys take up to two weeks to be made; prox-card access can generally be granted within one week. 

General Access Procedures

For Faculty and Staff


Faculty and staff members can request access for themselves to individual rooms by sending an email to the appropriate access controller, listed for each location below.  

Room Location Contact for Access
General Building Access, Discovery Hall Christy Cherrier
Cascadia Chemistry Lab Glen Gullickson
Cascadia Physics Lab Sam Shupe
UWBB Biology Lab Marci Meyers
Discovery Hall Labs Christy Cherrier
SSG Conservatory + Greenhouse area Carolyn Brennan

For Students


Students can request access to a teaching lab after receiving approval from a sponsoring faculty member.  To submit a request for access, the sponsoring faculty member should email the STEM Lab Manager with the following information:

  • Student name(s)
  • Student email address(s)
  • Course number
  • Room number(s)
  • Access duration 

Student access for research labs may be granted directly by the principal invesigator (PI) of the lab.  The PI simply needs send an to email the security office with the applicable information listed above.  


Special Access Policies & Procedures



Sarah Simonds Green Conservatory Building Access Request

Physical Key Access Procedures

To access rooms which do not have a proxcard reader, you must get a key.  Print and fill out a key request form, then turn it into the proper access controller for their signature.  They will then send it on to campus safety and finally facilities services to cut the key.  You will receive an email once the key is ready.  Keys can be picked up from the campus safety office, located in LB2-005.