Reservation Process & Timelines

The reservation policies below are administered by the Activities & Recreation Center (ARC). These policies have also been reviewed and approved by The Student Facilities Advisory Committee (SFAC), an organization comprised of student leaders and administration from Cascadia College and UW Bothell.

These policies aim to ensure ease of access and maximize the number of student-organized and student-focused events occurring in the ARC.

Meeting Rooms

• Requests for these spaces must be submitted a minimum of 2 business days in advance.
• Only available for recognized UWB and Cascadia College student organizations

Overlook

• Requests for the ARC Overlook event space must be submitted a minimum of 6-9 weeks before the desired event date.
  • Overlook reservation requests submitted less than 6 weeks in advance may be denied.
  • Overlook reservation requests submitted more than 9 weeks in advance may take longer to process.
• The ARC Event Information Form must be submitted a minimum of 8 weeks before the desired event date.
• A pre-event meeting must be scheduled a minimum of 3-6 weeks before the desired event date.
• Diagram edits requested less than 7 business days in advance may be denied.
• Overlook requests will be processed within 5 business days by the ARC reservation team.
  • Please consult with ARC events staff before submitting a reservation request on short notice.