Campus Security Authority

Under the Jeanne Clery Campus Safety Act (Clery Act), certain University of Washington Bothell and Cascadia College employees are designated as Campus Security Authorities (CSAs).

CSAs play an important role in campus safety by reporting crimes that are brought to their attention. These reports help our institutions maintain accurate crime statistics, identify potential safety concerns, and meet federal reporting requirements.

CSAs are not responsible for investigating crimes or determining whether a crime occurred. Their primary responsibility is to promptly report information to Campus Safety for review.

Who Is a Campus Security Authority?

Federal regulations identify four categories of Campus Security Authorities:

  1. Campus police and security departments: Individuals working within an institution’s campus police or security department.
  2. Individuals responsible for campus security: Individuals with security responsibilities, such as monitoring access to campus facilities or providing security at campus events.
  3. Designated reporting officials or offices: Staff members/offices designated under UW policy as those to whom crimes should be reported.
  4. Officials with significant responsibility for student and campus activities: Employees or officials responsible for student housing, student conduct, student organizations, or other significant student and campus activities.

CSA designation is based on an individual’s responsibilities, not simply their job title.

Examples of Campus Security Authorities

Depending on their assigned responsibilities, Campus Security Authorities may include:

  • Campus Safety personnel
  • Residential Life staff, including resident advisors
  • Student conduct officials
  • Student activities and student organization coordinators
  • Faculty and staff advisors to recognized student organizations
  • Athletic coaches and athletic administrators whose official responsibilities include significant involvement in student and campus activities.
  • Deans and administrators with significant responsibility for student and campus activities
  • Individuals designated by institutional policy to receive crime reports

Not every university or college employee is a CSA. Employees whose responsibilities do not meet the federal definition are generally not designated as CSAs.

Professional and pastoral counselors are exempt from CSA reporting responsibilities when acting within their recognized counseling roles, as defined by federal regulations.

What are a CSA responsibilities

Campus Security Authorities are responsible for promptly reporting information about potentially reportable crimes brought to their attention.

CSAs should:

  1. Report potential Clery Act crimes to Campus Safety promptly.
  2. Provide available information, including the nature, location, date, and approximate time of the incident.
  3. Listen respectfully and provide information about available campus resources.
  4. Protect privacy and share information only as appropriate under applicable reporting requirements.
  5. Complete assigned CSA training and review reporting procedures.

CSAs should not investigate incidents, determine whether a crime occurred, or discourage individuals from reporting.

A CSA report should be submitted even if the reporting individual does not wish to pursue a police investigation.

What crimes should CSAs report?

CSAs should report incidents that may fall within the Clery Act’s reportable crime categories.

Criminal offenses

  • Criminal homicide
  • Sexual assault
  • Robbery
  • Aggravated assault
  • Burglary
  • Motor vehicle theft
  • Arson

Other reportable categories

  • Dating violence
  • Domestic violence
  • Stalking
  • Hazing
  • Hate crimes, including applicable offenses such as larceny-theft, simple assault, intimidation, and destruction, damage, or vandalism of property
  • Arrests and referrals for disciplinary action involving liquor law violations, drug law violations, or illegal weapons possession

Campus Safety reviews reported incidents to determine whether they meet federal Clery Act reporting requirements. CSAs should report potential qualifying incidents even if they are uncertain about the classification.

How to report an incident

If someone reports a crime or potentially reportable incident to you:

  1. Address any immediate safety concerns.
  2. Listen and document the information voluntarily provided.
  3. Explain your responsibility to report applicable incident information.
  4. Promptly submit a report to Campus Safety using the UW Bothell CSA Crime Reporting Form.
  5. Provide information about appropriate campus support resources when needed.

The CSA reporting form requires a UW account to sign in and is intended for reporting incidents, not requesting immediate emergency assistance.

For emergencies or immediate threats, call 911.

For non-emergency assistance, contact Campus Safety at 425-352-5359.

Do not delay reporting a serious incident that may present an ongoing threat. Prompt notification allows the institution to evaluate whether a timely warning or emergency notification is necessary.

Examples of CSAs

Depending on their assigned responsibilities, Campus Security Authorities at UW Bothell may include:

  • Campus Safety personnel
  • Deans and other officials with significant responsibility for student and campus activities
  • Residential Life and student housing staff
  • Student conduct officials
  • Student activities and student organization advisors
  • Faculty or staff advisors to student organizations
  • Other university employees or offices specifically designated to receive reports of criminal offenses.

CSA designation depends on an individual’s assigned responsibilities, not simply their job title. Not all faculty or staff members are Campus Security Authorities.

Positions Generally Not Considered CSAs

The following positions generally are not considered Campus Security Authorities unless their specific responsibilities meet the CSA definition:

  • Administrative employees whose duties do not include campus security, receiving crime reports, or significant responsibility for student and campus activities.
  • Clerical employees whose responsibilities do not otherwise meet the CSA criteria.
  • Faculty members whose duties are limited to classroom instruction and who do not serve as advisors to student organizations or hold other qualifying responsibilities.
  • Professional counselors acting within the scope of their professional counseling duties.
  • Pastoral counselors acting within the scope of their recognized counseling duties.

Campus Security Authority Training

UW Bothell Campus Security Authorities are expected to complete CSA training annually in accordance with university requirements. Training explains CSA responsibilities, Clery Act reporting requirements, and procedures for submitting reports to Campus Safety.

Campus Security Authority Training

Complete the 2026 CSA Training Acknowledgment

Training Instructions: Review the Campus Security Authority Training document above. After completing the training, select Complete the 2026 CSA Training Acknowledgment to confirm your completion and understanding of your CSA reporting responsibilities. Your acknowledgment will be recorded by UW Bothell for training documentation purposes.

Annual CSA Notification and Reporting Responsibilities

UW Bothell identifies Campus Security Authorities (CSAs) based on their assigned responsibilities and provides information about their reporting obligations under the Clery Act.

Individuals designated as CSAs are expected to complete annual training in accordance with university requirements and promptly report applicable incidents to Campus Safety.

CSA reporting responsibilities include:

  • Reporting applicable crimes and incidents that are brought to their attention, even if the incident was previously reported to another university office or law enforcement agency.
  • Providing available information about the incident, including the date, location, and nature of the reported offense.
  • Reporting incidents promptly rather than waiting until the end of the calendar year.
  • Immediately contacting 911 when an emergency or immediate threat exists.
  • Following applicable university policies and procedures regarding sexual misconduct, child abuse, and other mandatory reporting requirements.

CSAs are not responsible for investigating incidents, determining whether a crime occurred, or deciding whether an incident qualifies for inclusion in the university’s Clery crime statistics. Campus Safety reviews submitted information and coordinates appropriate follow-up.

Submit a CSA Crime Report: UW Bothell CSA Crime Reporting Form

For questions about CSA responsibilities or reporting procedures, contact UW Bothell Campus Safety at 425-352-5359.