Facilities Services and Campus Operations

Campus Space Reservations

Campus Space Reservations

Photo of the UW Bothell campus "W" metal sign which is positioned in between UW1 and UW2. It's a sunny day and there are plants growing around the W sign.

These pages are designed to help campus space users navigate the policies and procedures for using a room on campus. You can find information on event policies, 25Live Trainings, space reservation locations and view a table of important dates for reserving spaces on campus. 

Events & Conference Services

UWB Campus Events  Update

  • A Temporary Food Service Permit is required for all public events on University of Washington property. To access the form click here.
  • All event organizers must complete a COVID -19 Prevention Plan (CCP) for approval through the Use of University Facilities (UUF) process.  

Updated 10/12/22

Requesting Space at UW Bothell

UW Bothell’s Space Reservation System:  25Live

25Live is UW’s tri-campus application for reserving rooms and other physical spaces* on campus that provides a quick and easy way to check availability and request space all in one place. Please note, this system has replaced the FUAC form and the MyArc reservation system.

*Note:  This does not include Library spaces.

Event Spaces and Conference Rooms

Activities and Recreation Center (ARC)

25Live has replaced the MyARC reservation system as the primary mechanism for requesting event space within the ARC.

Classrooms for FTE-funded courses

All UW Bothell faculty must contact their School’s Time Schedule Coordinator to request a classroom or lab space for their upcoming course. Your Time Schedule Coordinator will work with the Registrar to coordinate your room request.

Library study rooms

Students looking to book a study room in the Campus Library can view more information on the Campus Library Study Room Reservation webpage

Event space at Cascadia College

You can learn more about requesting event space at Cascadia College (including Mobius Hall) by viewing the Events at Cascadia webpage.

Don't have a UW NetID to access 25Live?



For 25Live event questions: email uwbecs@uw.edu

For 25Live access questions: email uwbrms@uw.edu

Use of University Facilities

Under Washington state law, the use of any University of Washington facility or space is governed by the Use of University Facilities (UUF). At UW Bothell, this includes room reservations, event (including food and alcohol) policies, solicitation guidelines and campus postings. All UUF-related items are managed by the campus UUF Committee.

Space Reservation Requests for Student Clubs and Organizations