Rates & information

Event rate structure

Tier Customer Event type Cost model Cost method Examples Average event cost1
1 Staff, faculty, students Check and clean only; no specialised set-up No charge Central budget Departmental or club meeting No charge
2 Faculty Event associated with syllabus-based course No charge Central budget Poster sessions, final presentations No charge
3 Staff, faculty, students Event requiring specialized set-up (including catering clean up) Facilities set-up cost2, IT consulting and set-up cost Departmental budget North Creek events, W Day, 5k, Welcome Week, tabling outside of tabling locations3 $123.84
4 Staff, faculty Events hosted in partnership with UWB departments Facilities set-up cost, IT consulting and set-up cost, $50 administrative fee4 Departmental budget Professional conferences and events $151.04
5 External customers Events held via contract with external customers Rate schedule in place Contract & billing Summer camps, meetings Rate structure in place

Additional service fees

  • A Cancellation Fee will be assessed on a sliding scale:
    • Event cancelled more than 4-weeks out: $50 fee
    • Event cancelled less than 2-weeks out: 50% of estimated event costs
    • Event cancelled less than 48-hours out: 100% of estimated event costs
  • A rush fee of $50 will be assessed for events requested less than 2 weeks out.
  • A change fee of $50 will be incurred for any event changes made less than 48 hours from the event.
  • Costs for adjust building HVAC and lighting schedules will be charged to the requesting department regardless of event tier.
  1. 1 Based on event data collected from 07/01/18 – 03/31/19

  2. 2 Set-up costs are charged on a time and material basis and are based on the re-charge rates set by Facilities

  3. 3 A permanent tabling location is being piloted outside of the Library for tabling events

  4. 4 Administrative fee covers the coordination and planning time of the Events & Conference Services team