SRCP Seed Grant

UW Bothell Scholarship, Research, and Creative Practice (SRCP) Seed Grant Program

Please contact Carolyn Brennan if you have any questions about this program at carolyn1@uw.edu.

UPDATE: Decisions for recipients were made on 4/29/2021. Letters and feedback will be sent out the week of  May 3 - May 7, 2021 to all applicants. View projects funded in 2021.

Summary Information

  • Deadline for Proposals:  March 1, 2020
  • Award Amounts: up to $30,000 per grant cycle
  • Award Duration: July 1st to June 30th (Academic year 2021-22/Fiscal Year 22)
  • Deadline for Grant Spend-down: June 30th
  • Annual Available Program Funding: $250,000
  • Anticipated award announcement: April 30th
  • Funding Office:  Academic Affairs

Program Goal & Objectives

The UWB SRCP Seed Grant Program (funding available annually through FY26) is intended to competitively support UWB faculty and librarians in all disciplines who are starting new projects or relaunching current projects in new directions that have the potential for internal UW and/or external funding. We hope to continue building scholarship and research capacity and extramural support across campus. Among proposals of comparable merit, preference is given to junior faculty. Proposals from senior faculty are funded only when they support a genuinely new direction in the applicant’s research and/or career development, provide a unique opportunity to compete for subsequent one-time (or infrequently offered) funding, or originate in a discipline for which external funding opportunities are minimal. Only proposals that are pursuing projects focused on advancing knowledge will be funded.

Applicant Eligibility

  • All UW Bothell full-time faculty and librarians are eligible to apply.
  • Key personnel can only be associated with one funded SRCP project per year.
  • Applicants cannot use SRCP seed funds for projects that already have other internal funding for the same activities. In particular, if an RRF is funded for the same project during the same solicitation period, the SRCP award will be returned and distributed to other recipients.
  • Principal Investigators have to wait at least 12 months after a successful SRCP award cycle to receive another SRCP seed grant.  Successful candidates will not be considered for grants in consecutive years.

Anticipated Awards

The total annual seed funding available is $250,000.  The number of awards offered will depend on the budget requests associated with proposals selected to be funded.  The maximum budget request per project is $30,000. 

Eligible Expenses and Project Term

Funded expenses must be tied directly to the implementation of the approved proposal and may include salary support or course buyouts, undergraduate research support, travel, equipment, and supplies necessary or appropriate for the relevant proposal.  As this is an internal UW seed grant, no indirect costs should be included in the budget.  Examples of appropriate uses for the seed grant include:

  • Summer salary support and benefits for grant-related effort; proposers may request a maximum of two course buyouts, to be funded at the relevant School rate not to exceed $10,000 per course plus benefits. Proposals must include a statement from the relevant Dean approving the course buyouts.
  • Summer and academic year undergraduate/graduate student research support to be described on the budget template provided.
  • Travel support in furtherance of project work per UW travel guidelines e.g., collaboration with partners external to UW,
  • Seminar or conference registration,
  • Data acquisition/analysis and other forms of technical support,
  • IT needs to carry out the project [proposals must include as an attachment (that does not count towards the maximum number of pages), a statement from IT and the relevant Dean approving the purchase],
  • Recruiter for project participants,
  • Greater flexibility will be considered on a case-by-case basis for caregiving and other expenses that allow investigators to work effectively during the COVID-19 pandemic,
  • Equipment or materials over $3,000 needed to carry out the work must include a statement from the relevant Dean approving the purchase.

Evaluation Criteria

Because reviewers may not be specialists in the applicant’s subfield, applicants should craft proposals so that researchers from a wider audience may understand it. Although technical field-specific information will be expected, the major features of the proposal should also be accessible to non-specialists.

Proposals will be evaluated according to the following criteria with equal weighting:

  • Is the project innovative and likely to produce new knowledge?
  • Does the project further faculty development for SRCP?
  • Does the project increase the faculty member’s ability to obtain internal UW and/or external funding to sustain the SRCP after this seed grant ends?

Note that in the event of more proposals than can be funded, those projects that align with the strategic plan will be prioritized.

Submission Instructions

Applicants should submit their proposals online using the SRCP Seed Grant form. You must be logged in with your UW NetID to Office 365 in order to upload your file.  Files should be submitted in a single PDF document that is clearly labeled by section.  The budget should be left separate and submitted as an Excel spreadsheet as the second attachment. Complete proposals must be submitted by the deadline to be considered.  The Office of Sponsored Research will notify successful and unsuccessful applicants, via email, within eight weeks of the deadline.

Format:

Proposals must not be longer than five pages in length (excluding supplemental materials), in Times New Roman, 12-point font, and single-spaced. Proposals may be shorter and brevity is encouraged.

Proposals should include the following sections, labeled with appropriate headings:

  • Project Background and Aims: What is the background of the issue(s), what is the gap that exists in the field(s), and why is it important to carry out this work (what will be gained?). What are the central questions being asked?
  • Project description:  Provide a concise summary of the project and a more detailed explanation of how the project meets the evaluation criteria listed in Section VI and how it contributes to the overall program goal listed in Section II.
  • Project team:  Provide a list of the primary PI (or co-PIs) and collaborators (if any) and those persons’ roles in the project and their contact information, including their names, titles, and UW affiliation.
  • Project plan:  Provide a brief review of the pertinent literature, theoretical background, main project activities, and justification for the proposed SRCP activities, including its significance and potential impact. Describe relevant results already achieved.
  • Final product:  Provide a brief description of the anticipated final product of the project and how this will be disseminated (e.g., publication, conference presentation, seminars, press release, policy briefing, exhibition of artistic work).
  • Project impact: Describe the project’s value/impact to the field(s). If appropriate, discuss the impact to external constituencies, e.g., policymakers, businesses, and community groups. Please state alignment with UW Bothell strategic plan in this section.
  • Project timeline:  Provide a schedule showing how the proposed SRCP activities can be accomplished during the desired support period.

In addition, applicants must submit the following supplemental materials with their proposals (labeled with appropriate section headings):

  • Curriculum Vitae:  Provide a 2-page CV of the applicant(s), including a summary of involvement with all ongoing SRCP seed projects.
  • Letters of commitment from external funders (if any including other divisions within UW):  Provide letters of commitment that the applicant has received from external programs offering funds for the project [the main proposal narrative must explain how the funding requested from SRCP provides for different activities than the external funding.]
  • Letters of support from community, policy or business partners, if applicable.
  • Letter of support from relevant dean(s): Provide a letter of support from the relevant dean that indicates s/he is aware of all aspects of the project.
  • List of 4 suggested reviewers:  Please list the names and emails of four individuals external to the UW Bothell campus who would be able to provide a thorough and objective review of the proposal. Please list your connection to these individuals (e.g, collaborator, co-PI, advisor, or no professional connection).   
  • Itemized budget and budget narrative:  Provide an itemized budget using the template provided with justification for each anticipated expense. Download budget spreadsheet (.xlsx).
  • References

Review Process

The review committee will be assembled by the Office of Sponsored Research and will include seven voting faculty members. The faculty members will be selected from the Office of Sponsored Research’s Faculty Advisory Council and GFO nominations and will be charged in their duties by the VCAA who will also establish timelines for review.  The review committee will include at least one faculty member from each of the Schools. Faculty will abstain from evaluating proposals where they are listed as part of the project team at any level of effort. There must be a minimum of three faculty reviews for each proposal, therefore the Office of Sponsored Research will ask GFO for additional nominees if abstentions result in less than three faculty available to review a proposal.

The committee will evaluate proposals using a scoring rubric based on the criteria listed above.  The committee will make their final recommendations to the VCAA or designee based on the quality of the proposals and will indicate the following: rubric scores; prioritized list of those proposals recommended for funding; bulleted list of strengths and weaknesses for each proposal. The Office of Sponsored Research will provide each applicant with a summary of the committee’s feedback after the awards are announced.

In addition, the review committee will provide the VCAA and the GFO EC with a summary of possible improvements to the guidelines for the next grant cycle to improve our ability to meet the overall goal.

Reporting Requirements

Progress reports

Grant recipients will be required to submit a brief progress report to the VCAA or their designee by October 1st of the award year.  The report must include a list (using template to be developed by Office of Sponsored Research) of expenditures and milestones to date, as well as any changes in project plans.  Grant recipients must submit their final product within 30 days of their project’s completion, and all spending must be completed no later than the end of the fiscal year (June 30th of the award year). Grant recipients will also be expected to present their work to a campus audience within 12 months of project completion. 

Progress report includes:

  • Faculty name
  • Project title
  • Start and end dates of grant
  • Personnel updates
  • Timeline updates
  • Current barriers or concerns to complete project
  • Any changes in project plans
  • Budget and expenditure questions
  • Any additional budget concerns

     >>Submit progress report now<<

Closing out

Grant recipients must submit their final product within 30 days of their project’s completion, and all spending must be completed no later than the end of the fiscal year (June 30th of the award year). Grant recipients will also be expected to present their work to a campus audience within 12 months of project completion. 

Terms and Conditions

The UWB SRCP seed grants are subject to the following terms and conditions:

  • All UW grant funding and expenditure policies apply.
  • If a funded project entails any compliance issues, such as those relating to IRB, EHS, hazardous material, and so forth, the grant recipient must certify that they will make the appropriate UW compliance offices aware of the proposed activities and obtain any necessary approvals before initiating any work.  Spending funds for items relating to animal subjects or human subjects are not allowable until approvals are received.
  • Successful applicants may be asked to serve as a reviewer on the review committee for the year following the project’s completion.
  • The expectation is that the successful applicants will share news of the investment and the results with both the campus community and externally to attract potential sponsors, students and collaborators.
  • Barring exceptional circumstances, there will be no extensions in the term of a grant.
  • Treatment of intellectual property will accord with UW policy.
  • Awarded funds must be spent by June 30th of the fiscal year in which funds were granted.  Any unspent funds as of that date must be returned to the VCAA.
  • This program is subject to the availability of funds on an annual basis and the program will be evaluated to determine if the overarching goal is met.
  • The VCAA reserves the right to modify aspects of the grant guidelines as needed.