SRCP Seed Grant

UW Bothell Scholarship, Research, and Creative Practice
(SRCP) Seed Grant Program

Please contact Carolyn Brennan if you have any questions about this program at carolyn1@uw.edu.

Summary Information

  • Deadline for Proposals:  Extended to April 24, 2020
  • Award Amounts: up to $30,000 per grant cycle
  • Award Duration: July 1st to June 30th
  • Deadline for Grant Spend-down: June 30th
  • Annual Available Program Funding: $250,000
  • Duration for Funding Availability: FY 20 to FY 26 (strategic plan cycle)
  • Funding Office:  Academic Affairs

Program Goal & Objectives

The UW Bothell SRCP Seed Grant Program is intended to competitively support UW Bothell faculty in all disciplines who are starting new projects or relaunching current projects in new directions that have the potential for internal UW and/or external funding. We hope to continue building the research capacity and extramural support for faculty across all Schools.

Applicant Eligibility

  • All UW Bothell full-time faculty are eligible to apply.
  • A faculty member can only be associated with one funded SRCP project per year.
  • Applicants cannot use SRCP seed funds for projects that already have other funding for the same activities
  • Faculty have to wait at least 12 months after a successful SRCP award cycle as a Principal Investigator (PI) to receive another SRCP seed grant.

Anticipated Awards

The total annual seed funding available is $250,000.  The number of awards offered will depend on the budget requests associated with proposals selected to be funded.  The maximum budget request per project is $30,000.

Eligible Expenses and Project Term

Funded expenses must be tied directly to the implementation of the approved proposal and may include salary support or course buyouts, undergraduate research support, travel, equipment, and supplies necessary or appropriate for the relevant proposal.  As this is an internal UW seed grant, no indirect costs should be included in the budget.  Examples of appropriate uses for the seed grant include:

  • Summer salary support and benefits for grant-related effort; proposers may request a maximum of two course buyouts, to be funded at the relevant School rate not to exceed $10,000 per course plus benefits. Proposals must include a statement from the relevant Dean approving the course buyouts.
  • Summer undergraduate/graduate student research support to be funded as a stipend at $5,000 per student,
  • Academic year undergraduate/graduate student research support to be funded as a stipend at $1,000 per student per quarter,
  • Travel support in furtherance of project work per UW travel guidelines e.g., collaboration with partners external to UW,
  • Seminar or conference registration,
  • Data acquisition/analysis and other forms of technical support,
  • IT needs to carry out the project [proposals must include as an attachment (that does not count towards the maximum number of pages), a statement from IT and the relevant Dean approving the purchase],
  • Recruiter for project participants,
  • Equipment or materials needs to carry out the work [proposals must include a statement from the relevant Dean approving the purchase].

Evaluation Criteria

Proposals will be evaluated according to the following criteria with equal weighting:

  • Is the project innovative and likely to produce new knowledge?
  • Does the project further faculty development for SRCP?
  • Does the project increase the faculty member’s ability to obtain internal UW and/or external funding to sustain the SRCP after this seed grant ends?
  • In the event of receiving more proposals than can be funded, those projects that align with the strategic plan will be prioritized.

Submission Instructions

Ms. Carolyn Brennan is the point of contact to assist applicants with their proposals. Applicants should submit their proposals (via email at carolyn1@uw.edu) to the Office of Research in a single PDF document that is clearly labeled by section.  The subject line of the transmitting email should be “UW Bothell SRCP Seed Grant Program.”  Complete proposals must be submitted by the deadline to be considered.  The Office of Research will notify successful and unsuccessful applicants, via email, within six weeks of the deadline.

Format:

Proposals must not be longer than five pages in length (excluding supplemental materials), in Times New Roman, 12-point font, and single-spaced. Proposals may be shorter and brevity is encouraged.

Proposals should include the following sections, labeled with appropriate headings:

  • Project Background and Aims: What is the background of the issue(s), what is the gap that exists in the field(s), and why is it important to carry out this work (what will be gained?). What are the central questions being asked?
  • Project description:  Provide a concise summary of the project and a more detailed explanation of how the project meets the evaluation criteria listed in Section VI and how it contributes to the overall program goal listed in Section II.
  • Project team:  Provide a list of the primary PI (or co-PIs) and collaborators (if any) and those persons’ roles in the project and their contact information, including their names, titles, and UW affiliation. Note that the Office of Research will reconcile all grant budgets.
  • Project plan:  Provide a brief review of the pertinent literature, theoretical background, main project activities, and justification for the proposed SRCP activities, including its significance and potential impact. Describe relevant results already achieved.
  • Final product:  Provide a brief description of the anticipated final product of the project and how this will be disseminated (e.g., publication, conference presentation, seminars, press release, policy briefing, exhibition of artistic work).
  • Project impact: Describe the project’s value/impact to the field(s). If appropriate, discuss the impact to external constituencies, e.g., policymakers, businesses, and community groups.
  • Project timeline:  Provide a schedule showing how the proposed SRCP activities can be accomplished during the desired support period.

In addition, applicants must submit the following supplemental materials with their proposals (labeled with appropriate section headings):

  • Curriculum Vitae:  Provide a 2-page CV of the applicant(s), including a summary of involvement with all ongoing SRCP seed projects.
  • Letters of commitment from external funders (if any including other divisions within UW):  Provide letters of commitment that the applicant has received from external programs offering funds for the project [the main proposal narrative must explain how the funding requested from SRCP provides for different activities than the external funding.]
  • Letters of support from community, policy or business partners, if applicable.
  • Letter of support from relevant dean(s): Provide a letter of support from the relevant dean that indicates s/he is aware of all aspects of the project.
  • Itemized budget and budget narrative:  Provide an itemized budget with justification for each anticipated expense. Provide details regarding other sources of funding for this project and what that funding covers if applicable.
  • References

Review Process

The review committee will be assembled by the Office of Research and will include seven voting faculty members. The faculty members will be selected from the Office of Research’s Faculty Advisory Council and GFO nominations and will be charged in their duties by the VCAA who will also establish timelines for review.  The review committee will include at least one faculty member from each of the Schools. Faculty will abstain from evaluating proposals where they are listed as part of the project team at any level of effort. There must be a minimum of three faculty reviews for each proposal, therefore the Office of Research will ask GFO for additional nominees if abstentions result in less than three faculty available to review a proposal.

The committee will evaluate proposals using a scoring rubric based on the criteria listed above.  The committee will make their final recommendations to the VCAA or designee based on the quality of the proposals and will indicate the following: rubric scores; prioritized list of those proposals recommended for funding; bulleted list of strengths and weaknesses for each proposal). The Office of Research will provide each applicant with a summary of the committee’s feedback after the awards are announced.

In addition, the review committee will provide the VCAA and the GFO EC with a summary of possible improvements to the guidelines for the next grant cycle to improve our ability to meet the overall goal.

Reporting Requirements

Progress reports

Grant recipients will be required to submit a brief progress report to the VCAA or their designee by October 1st of the award year and must include updates on expenditures and milestones to date, as well as any changes in project plans. 

Progress report includes:

  • Faculty name
  • Project title
  • Start and end dates of grant
  • Personnel updates
  • Timeline updates
  • Current barriers or concerns to complete project
  • Any changes in project plans
  • Budget and expenditure questions
  • Any additional budget concerns

     >>Submit progress report now<<

Closing out

Grant recipients must submit their final product within 30 days of their project’s completion, and all spending must be completed no later than the end of the fiscal year (June 30th of the award year). Grant recipients will also be expected to present their work to a campus audience within 12 months of project completion. 

Terms and Conditions

The UW Bothell SRCP seed grants are subject to the following terms and conditions:

  • All UW grant funding and expenditure policies apply.
  • If a funded project entails any compliance issues, such as those relating to IRB, EHS, hazardous material, and so forth, the grant recipient must certify that they will make the appropriate UW compliance offices aware of the proposed activities and obtain any necessary approvals before initiating any work.
  • Successful applicants may be asked to serve as a reviewer on the review committee for the year following the project’s completion.
  • The expectation is that the successful applicants will share news of the investment and the results with both the campus community and externally to attract potential sponsors, students and collaborators.
  • Barring exceptional circumstances, there will be no extensions in the term of a grant.
  • Treatment of intellectual property will accord with UW policy.
  • Awarded funds must be spent by June 30th of the fiscal year in which funds were granted.  Any unspent funds as of that date must be returned to the VCAA.
  • This program is subject to the availability of funds on an annual basis and the program will be evaluated to determine if the overarching goal is met.
  • The VCAA reserves the right to modify aspects of the grant guidelines as needed.