For Internship Sites

For Organizations and Partners:

How to Develop and Supervise a Graduate Internship

Graduate students within the School of Interdisciplinary Arts & Sciences at UW Bothell may conduct internships as a way of enhancing their learning process through practical experience.  Each graduate student brings a unique set of professional and emerging skills, and internship sites are encouraged to learn about the student’s background, career goals, and graduate program in order to maximize the student’s talents. 
 
IAS graduate students have diverse interests and career goals and are balancing multiple priorities.  To help students assess the fit and feasibility of an internship opportunity, these details are often useful:
  • Desired qualifications
  • Duration of assignment (i.e., # of weeks or timeframe)
  • Ideal start date
  • Hours per week
  • Location (office and/or remote)
  • Compensation: Volunteer, hourly, or stipend 
This template provides guidance on developing a description.

Academic Requirements

In addition to fulfilling duties defined by the internship site, students may choose to pursue academic credit and in such cases, are responsible for the following academic requirements:
  • completing a specified number of hours,
  • establishing a set of learning goals, and
  • submitting an academic product to a faculty advisor.
Students are responsible for negotiating these terms, and if necessary, will seek input from the site.

Roles

Student : The graduate student brings a unique set of professional and emerging skills.  Sites are encouraged to learn about the student’s background, career goals, and program of study in order to maximize the student’s capacities.
 
Internship Site Supervisor  The Site Supervisor is both a manager and co-educator.  This person oversees the student’s duties and progress toward goals.  Additionally the Site Supervisor may facilitate the development of new skills and provide mentorship around the internship’s professional sector. 
 
Faculty Supervisor/Advisor : This person oversees the academic components of the internship. The Faculty Supervisor/Advisor assists the student in developing an internship agreement, or contract, which outlines a set learning goals and an academic product due at the completion of the internship.  The student is responsible for recruiting this advisor, and this person is may be contacted to discuss the student’s progress.

Guidelines

Logistics 

The student is responsible for securing the internship site and initiating and completing all steps related to the academic process.  The student will request information and input from the Site Supervisor, as needed.
 
A primary component of the internship is the Internship Agreement form.  Like a memorandum of understanding, this document outlines a set of mutually-agreed upon expectations.  These include the student’s learning goals, internship duties, time parameters, and deliverables.  The student and Faculty Supervisor/Advisor draft the internship agreement for the Site Supervisor’s review and input. All three parties give approval to the agreement by signing a hard copy or emailing their approval to the IAS Graduate Office

Timeline

Most internships are conducted over one 10-week quarter during Fall, Winter, and Spring quarters, or one 8-week quarter over Summer quarter.  Other arrangements are permissible, and sites are encouraged to structure internships to fit their organization’s needs and capacity.
 
Ideally, the student will arrange the internship several weeks before the start of the quarter that s/he seeks academic credit, and the internship agreement will be completed by the first day of the quarter. The student may begin the internship before the quarter starts, provided the internship agreement is approved by all parties. 

University support

At any time during the internship, the Site Supervisor may contact the Faculty Supervisor/Advisor regarding the student’s performance.  If a matter cannot be addressed by the Faculty Supervisor/Advisor, the IAS Graduate Office is available to assist.  Please call us at 425-352-3406. 
 
During the internship quarter, Alumni and Community Relations Manager Lisa Olason will contact the Site Supervisor to learn more about the internship site and to explore further opportunities for engagement with the School of Interdisciplinary Arts & Sciences and UW Bothell.

Compensation

Although not required to promote an internship, the UW expects that for-profit corporations will pay UW interns and strongly encourages them to do so.  Paid internships encourage application, provide financial support for students while they are attending school, and may create a stronger loyalty and investment for the intern.  While academic credit may be seen as an alternate form of compensation, many students do not value academic credit as a compensatory option, as they have to pay and register for academic credits.  While there is no legal requirement that interns be paid, unpaid internships should be in compliance with the US Department of Labor’s ‘Test for Unpaid Interns’. Specific questions around internship payment should be directed to the site’s legal counsel.

Orientation and Communication

It is recommended that the site hold an orientation session to establish a shared understanding of the role and to orient the student to the organization. Depending on the work arrangement, the site supervisor and intern should establish a communications protocol that addresses how often and when to check in on the intern’s progress.  Additionally, they should determine the best modality for communication and how to address potential communication lapses.
 
Evaluation
 
During the final two weeks of the quarter, the student asks the Site Supervisor to complete an Intern Evaluation form, and they meet for an in-person review.  The form is intended to serve as a conversation tool for reviewing the student’s strengths, accomplishments, and growing edges.  The student then submits this form to the Faculty Advisor for further discussion and to assist grading purposes.  
 
Recommendations
 
An internship offers meaningful, practical work experience related to a student’s field of study and career interests.  For the site, it provides new ideas and energy, develops talent, and merits valuable contributions. 
 
Students have much learning to glean from the Site Supervisor and colleagues at the internship site. The following are suggestions for leveraging an internship:
  • Develop a thorough internship description that clearly outlines the student’s duties, responsibilities, and expectations.
  • Provide the student with opportunities for meaningful hands-on experiences which maximizes his/her expertise and emerging skills.
  • As appropriate, include the intern in meetings with other staff and team members – provide exposure to multiple facets of your organization and the internship sector and network.
  • Suggest relevant professional organizations that the student should consider for participation and affiliations and certifications s/he might access to be successful in your field.
  • Share information about your own career path and interests, offering advice and insights.
  • Conduct an exit interview to determine what went well and areas for growth. Feedback received through this process will help enhance your internship program and future intern pool.
  • Stay in touch with the student after the internship experience to support his/her professional trajectory.  If you have the time and interest, offer mentorship.
Questions?  Contact the IAS Graduate Office at iasgrad@uw.edu or 425-352-3406.