Student Academic Enhancement Fund (SAEF) Application

UW Bothell students have the opportunity to apply for travel funds from the Student Academic Enhancement Fund (SAEF), established by the Services and Activities Fee Committee and administered by ASUWB. Awards of up to $1,500 per event help fund students’ educational travel in accordance with at least one of the three following criteria:

  • Funding may be approved for those students who have been offered the opportunity to present a research paper or project at a professional conference and who have the endorsement of a UW Bothell faculty member in their discipline.

  • Funding may be approved for those students who wish to enhance their current leadership role on campus by attending a skills-building conference or workshop. The student's application must be endorsed by the student organization adviser or administration.

  • Funding may be approved for those students who wish t o attend a conference or workshop in order to create or enhance a project or service that will directly benefit the UW Bothell students. The student's application must be endorsed by a UW Bothell faculty or staff member familiar with the project.

Application Information:

  1. Application must be submitted at least 45 days prior to the intended domestic conference, or at least 60 days prior to an international conference. Late applications will not be accepted.
  2. No awards will be given one week prior to major holidays or school breaks
  3. All applications must include a supporting letter of recommendation from a faculty or staff adviser familiar with the project. The letter of recommendation must be attached with the application before submission.
  4. All applications must provide evidence or screenshots of lodging and airfare research. Additionally, priority consideration will be given to those that provide the most cost-effective option. For groups or pairs, we encourage to research for shared lodging. This option has been added to encourage students to look for cost-effective options and ultimately allowing the ASUWB team to support a larger pool of students.
  5. After receiving the award, the applicant must reach out to Jessica (uwbsao@uw.edu) within 1 week of receiving the award. If the applicant fails to do so, the award may be forfeited or sent back to ASUWB for review.
  6. The ASUWB or the University of Washington Bothell has the right to revoke SAEF funding from SAEF recipients. The ASUWB Director of Internal Affairs will be the main liaison of that information.
  7. You may be followed up by our Director of Internal Affairs to answer further questions via email or in person. If students have any questions or cause for concern they can reach out to the Director of Internal Affairs to talk about their application (asuwbdia@uw.edu).

Quick SAEF Information:

  1. SAEF awards will not cover any food cost associated with the event. All food expenses are the responsibility of the SAEF recipient.

  2. SAEF awards may cover transportation, (Cabs, Uber, Lyft, etc). But will not cover UCAR.

  3. SAEF awards may not be used to obtain academic credit. However, students may use SAEF funds to attend traditionally academic trips as long as they are not receiving credit.

  4. SAEF awards will not be granted in conjunction with another SAF funding source. (Ex: SAEF awards cannot be granted if club council has already funded conference registration)

Additional Award Information:

  1. Students may apply to different award caps. For an individual application, there will be a $500 award and $1,500 award-- with a $2,500 cap per fiscal year (July 1st-June 30th). Students who are applying to the same conference, there will be a $4,500 award cap.

  2. The approved application amount is final, additional expenses that exceed the approved request are the responsibility of the SAEF recipient.

  3. In the case, another person is attending the conference and they are sharing the same room, their roommate must cover their portion of the costs.

  4. Students may not use SAEF funds to combine conference and personal travel.

  5. Flights arrive at the latest possible time and leave at the earliest times around the conference, most often this means SAEF recipients will arrive at their destination one day before and leave the day after.

  6. Students are required to meet with Jessica (uwbsao@uw.edu) to book through CBT for travel. To optimize funding we suggest meeting 6-8 business weeks for domestic travel and 9-12 for international before the trip.

  7. All approved costs for airfare, lodging, and conference registration will be paid by the university in advance. Other costs, such as allowable ground transportation and parking will be reimbursed. Expenses that are incurred prior to both SAEF award and meeting with Fiscal Specialist will not be reimbursed. Please read and understand what is considered non-reimbursable. https://finance.uw.edu/travel/nonreimbursable

  8. All students must abide by the University of Washington Student Conduct Code which can be found here, https://www.uwb.edu/studentaffairs/studentconduct

  9. It isrequired for all applicants to create and update a blog of their experience. If the requirement is not met, the student may be asked to return the awarded funds according to UW Bothell Fiscal Policy. If approved the Senator of Internal Affairs will contact you to further explain the requirements of this process.

Applications will be reviewed on a first come first come first serve basis. You may be contacted for clarification and may be asked to present your proposal to ASUWB.

  1. For planning purposes, please note that some costs, if approved, can be paid in advance by the University, while others will be reimbursed.

  2. Please read and understand what is considered non-reimbursable https://f2.washington.edu/fm/travel/nonreimbursable

  3. ASUWB has the right to revoke the funding for SAEF awards. 

  4. No student may receive over $3,000 annually through SAEF and $1,500 per conference.

  5. ASUWB will try to send as many students as possible. However each conference has a cap at $4,500. 

Additional Funding Sources:

If you have any further questions, contact:

ASUWB Director of Internal Affairs: asuwbdia@uw.edu or

ASUWB Team: asuwbteam@uw.edu or

ASUWB Adviser Sam Al-Khoury: sea2@uw.edu

 

APPLY HERE

Read about our 2018-2019 SAEF Recipients experiences on our external ASUWB blog:

READ HERE