Properties & form tabs

the page, form, and properties tab with the form and properties tabs with red boxes around.While the majority of the features to create a page are inside the "Page" tab, there are other features available to content editors in the "Form" and "Properties" tabs. For more information, please email uwbadv@uw.edu with your question.

General

General information about the selected page is displayed here. The page name (URL), page type, creation date, last modification date, and more notable is the "Preview URL" link. This link allows you to send non-Kentico users a link so that they can preview the page without needing to log in.


Template

Kentico offers two templates at this time and publishers can go to this area of the Properties tab to change their template at any time. Content editors should know that changing the template of the page happens as soon as you click the green "Save" button. You cannot move out of the Properties tab to view the change until you hit the "Save" button. Best practice is to save your content prior to changing it, in case anything is lost in transition.

UWB Standard 3 Column (standard) uses one column for the site navigation, one column as the "main content area" (max width ~560px) and the last column as the "auxiliary content" area (max width ~188px). The other template is the UWB Standard 2 Column (standard wide) that uses one column for the site navigation and the other column as the "main content area" (max width ~ 750px).


Metadata

Utilize this section by typing a concise description of the point of the page. Improve the "Search Engine Optimization" (SEO) of the page and make it easier for people to find content by including key words your audience might use to search and find this page. Learn more about SEO to improve the visibility of your page in search engines. The text entered in this area will also appear when you share the link on Facebook or Outlook or other applications that display a preview of the page before people click on the hyperlink. If you don't change the metadata of your page, the preview info will say "About UW Bothell" and have a generic paragraph about our degree programs.


Navigation

Changing the page title

Note: This does not break any hyperlinks but it does not effect the name seen in the public site navigation and at the top of the page..

  1. Go to the Properties tab
  2. Select Navigation.
  3. In the Menu caption field, enter the new page title.
    navigation tab with the menu caption field highlghted with the text "Changing the page title" in the field.
  4. Click Save and go back to the Page tab to view your changes.

Versions

Kentico keeps a record of your page changes, called the version history. Every time a page is checked out, the last version of the page is "archived" into this section of Properties. It allows content editors to restore previous versions of a page even after it's published, which is different from "undo checkout" that deletes just the current version and goes back to the previous version. Version history allows you to restore any version of the page that's listed.


Linked pages

Linked pages are synchronized copies of an original page. It allows you to update the original page and the linked copies will automatically update with identical information. This is a great option if you need identical information posted on multiple areas of the website.

For example: every degree on campus has it's own "top level directory" but advisors for the school are the same no matter the degree program a student is in. The advisor's page could be a "linked page" across multiple degree top level directories but the content editor would only need to make one update, hit publish and all the other directories containing that linked page will update.


Attachments

Any images, PDFs, or other files you upload onto your page will add itself into this section. If you accidently delete attached content (like an image) from your page, you can still find and re-add the same image within the "attachments" section.

If you delete a PDF hyperlink on your page in order to upload the latest version of the PDF your team just created, remember to also remove it from the attachments sections. If you don't your audience will still be able to search and find the old version of your PDF.

Best practices for file names

  • Name images, files, attachments with "evergreen" file names such as "facilities-sustainability-plan". Search engines, basically, take a copy of (or "index") uwb.edu and when anyone uses the engine it searches that copy. Search engines don't index websites constantly or daily so it's important to use the same file name so that old documents aren't appearing in search engine results that result in broken links or outdated info.
  • Avoid "Sustainability Plan 2018 version 2.3" since file names become a part of the page's URL and URLs should not contain upper case letters or spaces between words.
  • avoid image names like "0023429-UWB5K.jpg" and rename the images to be concise and describe the image more accurately like "dubs-husky-5k" for an image of Dubs at the UWB Husky 5k.
  • Avoid putting what version the document is in within the file name. Add version history of electronic documents/PDFs inside the document in the footer or header of the page.

Form tab overview

Changing the page name

Note: Please contact Advancement before changing. Hyperlinks will not break upon changing, but the name seen in the URL will change. Schedule time to immediately updated old hyperlinks that attempt to reach the old name/URL of the page.

  1. Check out the page you want to edit.
  2. Go to the Form tab.
  3. In the Name field, make the desired changes. Remember to get the name as short yet unique as possible; words should be separated with a hyphen. 
    change document name field
  4. Click Save.

Update old hyperlinks

After changing the page name (not title) or after moving a page under a new parent page, content editors will need to replace old hyperlink URLs.

Search button location

  1. Click the Search button.
     
  2. Within the Search phrase: field, enter in the old URL of your page (the URL with the previous document name) and click the green Search button.
    Search phrase field
     
  3. Your results will appear below with each page that contains the old document name inside a URL, which you will have to update. Usually it's in the form of hyperlinked text directing people to your page. If you do not have access to the page with the old hyperlink and don't know who has control of it, please contact Advancement and we can notify the correct people. 

    search results for old URL

Scheduling future publishing & archiving

You can set your page to publish or archive for a future date and time by selecting the calendar icon below and setting the date and exact time for publishing ("publish from" field) or archiving ("publish to" field). Archiving pages creates broken hyperlinks so you will need to follow the steps for updating broken or outdated hyperlinks afterwards.

For example: Friday afternoon you finish making news updates to your page and you want to wait to publish until Monday but you will be out of the office. 

form tab with the publish from and publish to field boxes highlighted.