Prospective DRS Students

Documentation Guidelines (DRS)

Documentation Overview

The Disability Resources for Students (DRS) office requires students seeking services to provide documentation from a qualified healthcare professional that describes the disability and/or health condition and that shares the functional impact on the student’s academic experiences. This documentation serves three purposes:

  • To establish that the student can be considered a person with a disability, and therefore eligible for protection against discrimination on the basis of disability.
  • To supplement information from the student regarding the impact of the disability.
  • To inform the development of reasonable accommodation (auxiliary aids and services) designed to facilitate equal access to UW environments on a case-by-case basis.

Documentation needs to include:

  • A diagnosis of the disability/health condition
  • A description of the current impact/limitations of the disability/health condition with specific focus on barriers to the educational and/or housing environment
  • A discussion of whether the disability/health condition is permanent or temporary. If temporary, please provide information on the expected duration of the disability/health condition and timeline for re-evaluation.

Documentation needs to be from a qualified healthcare provider and include:

  • Contact information
  • License number
  • Signature or electronic signature

Documentation may be submitted in, but is not limited to, one of the following formats*:

  • DRS Healthcare Provider Form (except for learning disabilities and traumatic brain injuries)
  • Qualified providers professional letterhead
  • Official visit summary, such as emergency department discharge papers
  • Neuropsychological assessment

*When meeting with students during the Access Planning Meeting, DRS Counselors will inform students if more documentation information is needed based on the nature of the accommodation request.

DRS Documentation Guidelines

To help you determine what documentation DRS is looking for, separate documentation guidelines have been created to better identify the kind of information our office needs to effectively help students.

Type Policy Examples (not limited to)
Learning Documentation Guidelines for a Learning Disability Auditory Processing Disorder, Dyscalculia, Dysgraphia, Dyslexia, Dysphasia/Aphasia, Dyspraxia (Sensory Integration Disorder), Visual Processing Disorder.
Psychological / ADHD Documentation Guidelines for a Psychological / ADHD Disability ADHD, Alzheimer’s disease, Bipolar disorder, Communication disorders, Depression, Phobias, Post-traumatic stress disorder, Social anxiety disorder.
Health Conditions Documentation Guidelines for Health Conditions AIDS/HIV, Back Conditions, Cancer, Cerebral Palsy, Chronic Fatigue, Diabetes, Epilepsy, Fibromyalgia, Lupus, Migraines, Multiple Sclerosis, Muscular Dystrophy, Parkinson’s Disease.
Traumatic Brain Injuries Documentation Guidelines for Traumatic Brain Injuries Head injury/trauma to brain from external or internal forces.


Contact Information


Rosa J. Liu, M.Ed.

Manager, Veterans Services & Disability Resources for Students
Phone: 425-352-5307
Fax: 425-352-5114


Alternative Testing

Phone: 425-352-5426
Location: UW1, Room 071

DRS Healthcase Provider Form 2016 - Revision - Fillable

Documentation for a Learning Disability

Documentation for a Psychological /ADHD Disability

Documentation for Health Conditions

Documentation for a Traumatic Brain Injury