Diversity Center

Space Utilization Policy

These guidelines will be reviewed at the end of summer, 2017 quarter. Modifications will be made as needed in response to user feedback. 

Center Mission

The center mission is to advocate for minoritized students and those who have been affected by systems of oppression, collaborate with others to support a safe and inclusive campus community where resources will promote equity and social justice for all students, advocate and support students through education, and foster student success to marginalized and underrepresented communities at the University.


The Center will serve three primary roles

  • Provide support and resources for minoritized students and those affected by systems of oppression;
  • Offer educational opportunities to the broader campus about minoritized identities and social justice issues both independently and through partnerships;
  • Advocate and support institutional transformation in policy and practice toward greater diversity, equity, and liberation. 


The Center will serve as a “hub” for coordinating student diversity, equity and inclusion efforts across campus and building community. In order to act on the Center’s mission and role, the center will provide meeting space for student clubs, organizations, or student(s) whose mission, purpose, or goals is consistent with the center’s mission and roles. 


The Center floor plan allows for the following type of space utilization

  • Reception Area – this is the first point of contact for students and others seeking assistance from the Center. Student and professional staff will welcome, greet, assist, schedule rooms, and provide information to students and guests.
  • Community Room - this area cannot be reserved.  This space is designed to allow students to drop in and hang out with each other (i.e., chat, study, relax, eat your lunch, etc.).
  • Multi-Purpose Room – this space can be reserved for larger gatherings. The room will work well for workshops, training sessions, or small receptions. When not reserved, the space is used for students to work collaboratively with others on projects.
  • Meeting Rooms – Four Meeting Rooms, a Conference Room, and the IDEA Project Room can be reserved by students through the completion of the on-line request form.
  • Staff Offices – will allow professional staff to have conversations with students to provide support, resources, services, and referrals in a comfortable and private space. 


Student clubs, organizations, or student(s) may request a reservation for space by completing the on-line request form.  The on-line form allows for room requests on a one-time or ongoing basis.  Reservations can be made for the current quarter. Quarterly reservations will open up 2 weeks prior to the start of the next academic quarter.  Rooms will be reserved on a first come basis. 

Reserved room space may also be used on a same day basis with no reservation. That is, if you stop by the Center and a room that can be reserved is not, you or your group may request to use that space for a set period of time, not exceeding two hours. If a reserved room is not occupied by the reserving party within the first 15 minutes of the reservation they forfeit the space to a first come, first served basis.

A student club, organization, or individual student may reserve meeting room space for a maximum of two hours each week. 


Students must answer the following questions to reserve a room

Goals/Purpose: What are your objectives with this event or meeting? (Limit 200 words) 

Examples –

  • Gender Equity Club meeting - weekly business meeting with officers and members.
  • Class Project - our group is creating a survey on health care service options for UWB students to address issues of access and health care disparities.
  • Lavender Graduation - we are hosting a graduation ceremony for UWB LGBTQIA+ graduating seniors to celebrate their accomplishments with the people who supported them.

Program Relevance: How does your event align with the mission and roles of the Center?  (Limit 200 words)


  • Gender Equity Club is dedicated to promoting a safe community where centralized resources and open dialogue will support gender equity for all. Through discussion-based learning, on-campus events and partnerships with ally student organizations, we advocate for UWB to work toward supporting an inclusive, gender equitable campus environment for students, faculty and staff.
  • Our class is studying health care disparity among economically disadvantaged, people of color, and LGBTQIA+ individuals. Our survey project hopes to gather data from UWB students who have these identities to learn more about their health care needs and make recommendations for action steps.
  • Lavender Graduation is a ceremony conducted at UW Seattle and many other campuses around the country. The purpose is to honor lesbian, gay, bisexual, transgender, queer and ally students and to acknowledge their achievements and contributions to the University. We would like to offer this ceremony on the UWB campus. 


Affiliate Status

Advantage of Affiliate Status - An Affiliated Club or Organization means that the Club/Organization and the Center mutually agree they have similar missions, purpose, and/or goals. The advantage of seeking Affiliation Status allows the Club/Organization officers to make a reservation on the on-line form and skip the short answers section explaining the purpose and goals for the reservation.

How to Seek Affiliate Status - An officer of the club or organization will send an email to the Center Director, or appointed designee, describing how your Club or Organization goals are consistent with the Center’s goals and purpose or by attaching your Clubs Constitution to the email.  The Center Director or appointed designee will respond to your request within 10 business days of your email request. 

Appeal Process:  If the Center staff decide your meeting or event is not in alignment with the mission and roles of the Center, staff will notify you that your reservation will not be granted and the reason for denial.  Students who believe the staff have not accurately evaluated their reservation request have 10 business days to appeal this decision from the date of the staff decision email. The appeal will be reviewed by the Center student advisory board.  The student advisory board meets once every two weeks. The decision of the student advisory board is final. 

Additional Links/Resources