Report a Violation

Complaint Form

If you believe someone has violated an Election related policy or procedure (outlined in the Elections Policies and Procedures Packet) please submit a Complaint Form (All violation allegations must be submitted through this form).

If you have inquiries about submitting a complaint or following up on a submitted complaint, please contact the Elections Committee ChairDo not submit complaints via email.
 
 

Campaign Violation and Complaint Policy

  1. The Elections Committee will evaluate violation severity on a tier system, with three categories impacting ones’ participation in the Election.
    • Minor Violations Stage: Loss of campaigning rights for Twenty-Four (24) to Seventy-Two (72) hours, subject to the Elections Committee decision.
    • Moderate Violations Stage: Loss of campaigning rights and removal of all campaign materials.
    • Major Violations Stage: Subject to disqualification by the Elections Committee.
    • Any candidate or campaign manager who receives more than one violation in a single stage will automatically have that violation and any additional violations assigned at the severity level above that stage. For example, two minor violations would result in a moderate violation, and two moderate violations would result in a major violation.
  2. The Elections Committee reserves the right to issue cease-and-desists to any candidate who they believe is in violation of the Elections Packet during any part of the Elections. The Elections Committee Chair may also issue a cease-and-desist without consulting the Elections Committee, if the violation is time sensitive.
    • A candidate, campaign manager or affiliate who receives a cease-and-desist must stop engaging in the campaign or election or related acts which Elections Committee members have deemed in violation of the policy & procedures. Failure to take corrective action within 24 hours will result in disciplinary action and a minor violation complaint filed by the Elections Committee.
  3. Complaint Forms are available online, and the methods to file a complaint must be advertised on the ballot, submissions are due Tuesday, May 5th, at 5:00 PM.
    • The filer of the complaint is the “Complainant”. The alleged violator is the “Respondent”.
    • The complainant is responsible for providing evidence of a violation, the Elections Committee will not proceed without reasonable proof a violation occurred or is occurring.
    • The Elections Committee will then evaluate a complaint to determine a violations’ severity, holding a hearing with the respondent and complainant, to determine the consequence(s), within 72 hours of receiving the complaint.
      1. The respondent will receive a description of the alleged violation at least 24 hours prior to the Elections Committee hearing. This email will provide a clear outline of the complaint and be supported by evidence drawn directly from the Elections Policies and Procedures packet.
      2. First, the complainant will present their evidence against the respondent, then there will be an opportunity for the respondent to provide reasoning for why the alleged complaint is not a violation of any Elections Policy, Procedure, or Student Code of Conduct.
      3. After the complainant and respondent have presented their cases for or against the complaint, then the consequence will be chosen by the Elections Committee in consideration with the severity of the violation, by a simple majority vote.
      4. The Elections Committee Chair will then inform the respondent with their final, binding decision, both at the hearing and with a follow-up email.
  4. A letter of reflection must be completed by any candidate or campaign manager to be found violating the Elections Packet rules, regulations, and Student Conduct Code.
    • The letter of reflection is a single spaced, one-page reflection of the complaint(s) and their associated violation(s) by the candidate or campaign manager, reflecting upon how will correct their mistake, the implications their actions had and how they would succeed in representing the student body in ASUWB.
    • A candidate or campaign manager must write a letter of reflection for each violation. For example, if a candidate receives 3 violations, they would have to write 3 separate letters of reflection about each violation they committed.
    • Failure to complete the letter of reflection within 72 hours will result in the candidate receiving an additional violation, of the next tier for failure to abide by the Election Policies and Procedures.
  5. The violations are not all encompassing, and the Elections Committee reserves the right to assign new violations as they arise, with a majority vote.