Former Quarter Drop (FQD) Suggested Supporting Materials

Appropriate supporting materials are required:

  • Students will be required to provide supporting materials when submitting the FQD Petition. Below are examples of why a Former Quarter Drop may be requested, as well as suggested supporting materials that may be submitted with the FQD Petition.
  • All supporting materials must be in English. Materials not originally written in English must be translated by an accredited translator or a third-party professional, and the translator’s contact information must be included.

 

Reason for Requesting FQD

Suggested Supporting Materials

Issues related to personal health or illness

  • Healthcare Provider form

  • Statement from physician on letterhead including dates of service

  • Copy of medical records

  • Copy of police report

  • Copy of insurance statements

Illness or accident of immediate family or family member

  • Detailed explanation of family member’s medical circumstances, including the name and relationship of the family member to you

  • Copy of police report

  • Copy of insurance statements

Loss of employment of self, immediate family, or family member

  • Statement from former employer on company letterhead for yourself, or

  • immediate family or family member indicating date of termination

Required out-of-town travel or overtime work

Statement from employer on company letterhead indicating that a work conflict such as out-of-town travel or overtime work negatively affected your academic success

Loss of housing of immediate family or family member

Statement from landlord or bank/mortgage company indicating change to housing situation

Marriage or divorce of self, immediate family or family member

Copy of divorce papers

Natural disaster

  • Copy of insurance statements

  • Personal statement including the date(s) the natural disaster occurred and the address at which the disaster occurred

Military duty

Copy of military orders showing dates of deployment, training or service

Required to relocate

Statement from employer on company letterhead indicating date of relocation

Birth of immediate family or family member

  • Copy of birth announcement

  • Copy of birth certificate or adoption papers

Loss of childcare of immediate family or family member

Letter from childcare provider indicating date of loss of childcare

Death of immediate family or family member

  • Copy of obituary

  • Copy of memorial service announcement or program

  • Copy of death certificate

Other

Supporting materials must clearly and explicitly describe the unexpected and involuntary change to your circumstances along with an explanation of how it prevented you from dropping or completing a course(s) during the quarter you are requesting the FQD. The supporting materials must also indicate how you have resolved these circumstances so that they will not continue to affect your academic progress in the future.