Registration

Former Quarter Drop (FQD)

Former Quarter Drop (formerly known as Hardship Withdrawal Petition)


Former Quarter Drop (formerly known as Hardship Withdrawal Petition) – This process provides students with a mechanism to petition for a grade earned in a former quarter (beginning Spring 2020) to be changed to a Registrar Drop (RD). Petitions for quarters Winter 2020 and earlier will continue to have grades changed to Hardship Withdrawal (HW).

A Former Quarter Drop (FQD) may be granted if a student is unable to complete or withdraw from their course(s) because of extenuating circumstances, beyond the student’s control. 

Tuition Refund

A Former Quarter Drop is not a petition for a tuition refund and only addresses the student’s enrollment and grades as they appear on the transcript. By default, all tuition forfeiture policies  will apply to a Former Quarter Drop.  Students wishing to petition Tuition Forfeiture, must do so via the Tuition Forfeiture Petition.

Former Quarter Drop Eligibility 

  • The student is incapable of completing their course(s) because of an extenuating circumstance beyond their control. 
  • An extenuating circumstance prevented the student from dropping their course(s) by the published course  drop deadline for the quarter. Sports-Field-Double-Rainbow-(1).jpg
  • The FQD Petition is submitted within one year of the quarter being petitioned. If a student wishes to submit an FQD Petition beyond the one-year deadline, it must be supported by a UW school professional explaining why the petition should be considered past the one-year deadline.
  • Former Quarter Drop Petitions will not be processed once a degree has been conferred.

FQD Petitions will be reviewed by the Office of the Registrar within 2-3 weeks of the petition’s initial submission date. If the petition is granted, a $20 change of registration fee will be assessed.

Prior to Submitting the Petition

  • Students are responsible for reviewing all the information on this page before completing and submitting the Former Quarter Drop Petition.
  • Separate FQD Petitions with supporting materials must be submitted for each quarter being petitioned.
  • FQDs will not be granted for coursework that has already been applied to a completed degree.
  • Submission of an FQD Petition does not guarantee it will be approved.
  • Students with F-1 Visa status should meet with an adviser in the Center for International Education (CIE) to be apprised of any Visa status changes due to FQD approval.
  • Students submitting an FQD Petition within two weeks of the end of the quarter should first consider requesting an “I” (Incomplete) grade from instructors.

Requirements for Submitting the Petition

  • The student must submit a concise statement clearly outlining the circumstances for the FQD Petition (e.g., describing the extenuating circumstance beyond their control) and explaining:
    • How these circumstances affected the student’s ability to complete coursework for the course(s) being petitioned.
    • How these circumstances prevented the student from dropping the course(s) by the drop deadline.
  • Appropriate supporting materials are required:
    •  Click here for examples of why a Former Quarter Drop may be requested, as well as suggested supporting materials that may be submitted with the FQD Petition.
    • All supporting materials must be in English. Materials not originally written in English must be translated by an accredited translator or a third-party professional, and the translator’s contact information must be included.

Submitting the Petition

After submitting the Petition

  • A decision will be sent to the student’s uw.edu email address within two to three weeks after the petition is submitted.
  • Approved petitions will result in the student’s transcript reflecting a grade of RD (Registrar Drop) for the petitioned course(s).
  • Grades cannot be restored once an FQD Petition has been granted.
  • No details of hardship will be shared with anyone outside the FQD Review Board.

Resources

Nothing is more important than a student’s health and well-being. Students who may be struggling with medical, emotional, or behavioral issues that are impacting their academic success are strongly encouraged to reach out to one of the following resources for support and to help create a plan to address any struggles being experienced. Below are some key resources at the University of Washington that can help support students in this regard.