Policies and Procedures

Academic Performance and Progress

Satisfactory Performance and Progress

Admission to the Graduate School allows students to pursue graduate study and research at the University of Washington as long as they maintain satisfactory performance and progress toward completion of their graduate degree program.

These guidelines stipulate the conditions for satisfactory and unsatisfactory academic (quarterly) performance and (multi-quarter) progress in the program. For reference, see Graduate School Memorandum No. 16.

The IAS Graduate Office, IAS Graduate Faculty, and IAS Graduate Program Director are available to assist all students in maintaining satisfactory academic performance in the School. Students who fail to meet the requirements for satisfactory academic performance and/or progress will be notified in writing by the IAS Graduate Office.

Minimum Grade Requirements


In order to remain in good standing in the IAS graduate programs and the University of Washington Graduate School, students must meet the following requirements:

  • Maintain a quarterly and cumulative grade point average (GPA) of 3.0 or higher
  • Earn a grade of 2.7 or higher in each core course. Please note core courses must be taken in order.
  • Earn a grade of 2.7 or higher in any course used to satisfy requirements for the relevant IAS graduate degree.
  • Remain continuously enrolled in the graduate school (Students may go on-leave for up to one year with approval of the program.
  • Make progress toward the Capstone Project in accordance with the Capstone Guide and the proposal approved by faculty Capstone advisor.

A quarterly and/or cumulative grade point average (GPA) below 3.0 is considered unsatisfactory performance by the Policy Studies program and the Graduate School. 

Graduate programs staff, in coordination with the Program Director, review grades quarterly, and will notify students of unsatisfactory performance.  As per Memo 16, actions begin with warning and progress to probation, final probation, and recommendations to drop, if performance issues are not address to satisfaction. 

Withdrawal Policy

During the first two weeks of the quarter, a graduate student may withdraw from all courses for any reason by filing an appropriate form with the Registration Office either in person or by mail, or online using MyUW. The date of complete withdrawal is recorded on the student’s transcript.

Starting the third week of the quarter, a grade of W plus the week designation is recorded when graduate students drop any course. In case of a complete withdrawal, a W is posted.

Graduate students have until the last day of instruction of each quarter to withdraw completely from all courses. This withdrawal schedule applies to quarters of the regular academic year. The deadlines for Summer Quarter are established by the Dean of Summer Quarter. Unofficial withdrawal from a course results in a grade of 0.0.

Repeating Courses

If a student fails to earn a grade of at least 2.7 in a course listed as a prerequisite for other courses, the student will be required to repeat the course and earn a passing grade before continuing on to subsequent courses. Graduate students may also, of their own accord, choose to repeat any course. However, graduate courses in IAS are offered only once each academic year. Consequently, students who repeat courses will likely delay their graduation. When a course is repeated, both the first and second grades will be included in the cumulative GPA, but the number of credits earned in the course will apply toward the degree requirements only once.

Unsatisfactory Progress

Students are expected to take the core courses in the sequence that they are offered in order to scaffold skill and knowledge development for their capstone projects.  

Students must also meet the milestones of the capstone pre-proposal, capstone proposal, and submission of capstone manuscript drafts according to the program schedule that is established in Dates and Deadlines

Failure to meet course requirements in sequence and milestones on schedule may result in warning, probation, final probation, and recommendation to drop if not addressed. 

Plagiarism

The following is quoted directly from the UW Bothell Policy on Academic and Behavioral Conduct: Plagiarism: Using another person's original words, ideas, or research, including material found on the Internet, in any academic exercise without properly crediting that person. Please read complete policy.

Examples include but are not limited to:

  • Failing to cite all sources used
  • Using another author's sentence or phrase structure without proper citation
  • Paraphrasing another author without crediting the author
  • Using another author's ideas without proper citation (e.g. footnotes, endnotes, etc.)
  • Using another's original work (writing, art, music, mathematics, computer code, or scientific work) in whole or in part without crediting that person
  • Stating facts that are not common knowledge without citing the source
  • Fabrication: Creating false information or data and presenting it as fact
  • Examples include but are not limited to:
  • Making up false quotes, statements, data, or sources
  • Improperly manipulating another's data to support your own theories
  • Citing sources that were not used
  • Misrepresenting your academic accomplishments to instructors or employers