Policies & Procedures

Family Educational Rights and Privacy Act (FERPA)

Release of Student Directory Information

The Family Educational Rights and Privacy Act (FERPA) of 1974 protects the privacy of your education records. However, the following information is considered public or directory information and may be released to anyone unless you inform the Office of the Registrar that you do not wish any information released:

  • name
  • telephone number
  • e-mail address
  • major field of studies
  • dates of attendance
  • degrees and awards received
  • full or part-time enrollment status
  • educational institutions attended
  • and for athletes: date-of-birth, weight and height

NO to Release of Information

If you do not wish to authorize directory release and do not want your directory information to appear in the published or electronic Student Directory, you may restrict access through MyUW. You may also call the address change service at 543-3868 to restrict access to this information. No information will be released on students or to students, who have restricted release of directory information, including degrees awarded and dates of attendance

Change from NO to YES

If you restricted release of directory information and now wish to change your authorization and allow release, you must either go to the Registration Office, UW Bothell Building1 Room 160 and present photo identification or change your authorization on MyUW.

Disclosure of Student Records

As a general rule the University will not release a student's education records to a third party without written consent of the student. This includes tuition account information. The complete University policy on student education records and the location of such records may be found in the Washington Administrative Code under WAC 478-140. Manuals containing the Code are available at Reference Stations on campus and at the Visitor's Information Center, 4014 University Way NE. The policy covers such items as accessibility, review and expunging of inaccurate records, and costs to be charged for copies of student records. Information release forms for tuition account information only may be obtained from the Student Accounts Office, 129 Schmitz.

Under the provisions of the Family Educational Rights and Privacy Act (FERPA), you have the right to:

  1. inspect and review information contained in your education records,
  2. challenge the contents of your education records,
  3. request a hearing if the outcome of the challenge is unsatisfactory,
  4. submit an explanatory statement for inclusion in the education record if the outcome of the hearing is unsatisfactory,
  5. prevent disclosure with certain exceptions of personally identifiable information,
  6. secure a copy of the institution policy, and
  7. file complaints with the Department of Education concerning alleged failures by institutions to comply with the Act. Written complaints should be directed to FERPA, Department of Education, Room 4074, Switzer Building, Washington D.C. 20202.