Host an event

""Hosting a Pack is Back event

We are gearing up for the start of fall quarter and are excited to welcome the pack back to UW Bothell! We would love to include your event in the Pack is Back event series. 

Hosting an event is easy - follow the steps on this page to get started. Contact uwbotp@uw.edu with general Pack is Back questions and contact uwbweb@uw.edu for calendar and webpage assistance.


Add events to a Trumba calendar

Once your event is added to your team's Trumba calendar and/or the Pack is Back calendar, the information will be included on the Pack is Back webpage and the UW Bothell calendar. Follow this step-by-step Trumba guide (use your UW email to access the document)  for more information or contact uwbweb@uw.edu for calendar access or assistance.


Printing deadlines for marketing

While an event may be added to Trumba at any time, inclusion in the printed materials, such as the BS Times and posters placed around campus, will need a two-week advanced deadline.

Print material deadlines
Event Week Deadline
9/27 - 10/2 Sept. 13
10/3 - 10/9 Sept. 20
10/10 - 10/16 Sept. 27
10/17 - 10/23 Oct. 4
10/24 - 10/30 Oct. 11
10/31 - 11/5 Oct. 18

Accessibility

The University of Washington Bothell is committed to providing access, equal opportunity, and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. The UW community is collectively responsible for assuring the technologies we choose, use, and create are fully accessible.

Accessibility statement

The current UW Bothell accessibility statement is required when posting all events; please pay special attention and enter the correct email and phone number for each event. The event organizer is typically the best contact.

“The University of Washington is committed to providing access and reasonable accommodation in its services, programs, and activities. Accommodation requests related to a disability should be made two weeks before each event to the event host. The host for this event is [NAME] and they can be contacted through [EMAIL] or [PHONE NUMBER].”


COVID-19 policies & considerations for events

Please note, this just highlights a few of the policies, please familiarize yourself with all of the resources.

Food considerations

Many events involving food require a Food Form. Please review the most updated eating guidelines on the COVID-19 resource page.

Vendors

If you will have outside vendors/contractors involved in your event you must be familiar with the specific COVID-19 Information pertaining to vendors/contractors working on site.

Attendance & contact tracing

If you submit your event in Trumba, we highly encourage you to keep attendance in case we would want to activate a contract tracing process. We can offer you a more streamlined, electronic, and contact free contract tracing option by utilizing the "attendance" feature in Presence. For more information about this, please contact Carla Christensen in Student Engagement & Activities at carla24@uw.edu. However, minimally for the attendance, please keep track of the name and student institutional email address.


Social media tips for promoting events

Follow these basics steps to promote your event and other events for the Pack is Back!

The basics

  • Include the hashtag #UWBPackIsBack in all posts related to Pack is Back programming
  • Use the Pack is Back social media graphics for your promotions, posts, FB page covers, etc.
  • Show real people & faces: You, your team, guest speakers, performers, or Holly our mascot
  • Tag & share your posts: Share out to and tag other groups, orgs, departments, and people (tag individually on a post or direct message)
  • Create an event countdown (feed post or story)
  • Post on EVERY social media channel you have: Instagram, Discord, Facebook, Twitter, TikTok
  • Don't forget to use ALT text (description of image) in posts to reach as many folx as you can

Going the extra mile

  • Post stories, polls, videos, etc. during the event for more engagement and participation
  • Give a sneak peak of your event(s): Post a video teaser, behind the scenes, or introduce special swag, activities, speaker, or performer
  • Do a promo offer for first people who register, attend, or share out a post (e.g. - first 5 people who shows up at check-in receives a mug
  • Check out the latest TikTok and Instagram video trends and model your posts after them
  • Identify the UWB social media influencers that you know and work with them on unique ways they can help promote your event (e.g. - social media-savvy student leaders, orgs who post a lot of creative content, most followers or likes)