Low Scholarship Policy

Admission to the Graduate School allows students to continue graduate study and research at the University of Washington as long as they maintain satisfactory performance and progress toward completion of their graduate degree program. The following Guidelines stipulate the conditions for satisfactory and unsatisfactory academic performance in the program.

Graduate students enrolled at the University of Washington are required to maintain a satisfactory academic progress towards their degree. As a student in the CSS Program, this includes maintaining both a cumulative and quarterly GPA of 3.0 or higher, and completing the Master of Science in Computer Science & Software Engineering degree within six years of first enrolling in either the MS or the Graduate Certificate in Software Design & Development. The CSS Program is available to assist all students in maintaining satisfactory academic performance. Students who fail to meet the requirements for satisfactory academic performance will be notified in writing of their unsatisfactory performance by the CSS Associate Director of Graduate Studies. For additional information, see Graduate School Memorandum No.16.

The Low Scholarship process is coordinated at the CSS Program level by the CSS Graduate Advisor and Associate Director of Graduate Studies, as follows:

Program Warning

If a student's cumulative or quarterly GPA falls below a 3.0 they will receive an official warning from the Associate Director of Graduate Studies that they are in violation of the CSS Programs Low Scholarship Policy, with notations on the expected steps they will need to take to correct grade deficiencies. Students placed on Program Warning will meet with the CSS Graduate Advisor at least once in the following quarter to discuss academic progress towards these goals.

Formal Warning to the Graduate School and Probation

If a student has a cumulative or quarterly GPA of less than 3.0 for three consecutive quarters, the CSS Program will notify the Graduate School of the violation of the Low Scholarship Policy, and will place the student on official probation. At this point, the student will no longer be considered in Good Standing with both the CSS Program and the University of Washington. Students who receive Formal Warning must meet with both the CSS Graduate Advisor as well as the Associate Director for Graduate Studies twice each quarter to discuss academic progress until the deficiencies are rectified. Students who receive a Formal Warning may also be placed on a probationary status of no less than one quarter, and no more than three quarters to be determined by the Associate Director of Graduate Studies.

Final Probation by the Graduate School

Final Probation is an official status with the graduate school that gives the student one final quarter on probation status before being changed to probation or being dropped from the program.


A drop recommendation is the final action in unsatisfactory progress. A drop recommendation means immediate drop from the University of Washington.


Students may appeal change of status directly to the Vice Chancellor of Academic Affairs at the University of Washington Bothell. Appeals must be filed in writing within four weeks after the notification of status change is mailed to the student.

Have Questions?

For questions on any of this information, or other matters, please contact the STEM Graduate Office.

(425) 352-5490