December 16, 2010 Notes

University of Washington Bothell

Technology Advisory Committee
December 16, 2010

Attending:  Andreas Brockhaus, Eric Chan, Brian Fletcher, David Goldstein, Ted Hiebert, David Lane, Sarah Leadley, Lane McKittrick, Tim Rhoades, Joe Shelley, and Betsy Tippens,

Absent:  Carol Leppa, Lindsey Wille, and IRSC representative

Introduction and Role of the Committee:  

The Technology Advisory Committee (TAC) has been formed in response to the expanding role of technology on campus and the need for a broader campus conversation related to technology. The role of committee is to provide recommendations and advice regarding technology strategic direction, planning, and policy.

The committee was asked to think broadly as we engage with this work.  Committee members come from a wide variety of campus constituents and have a diversity of viewpoints.  However, the membership is not representative of every group on campus.  The committee will work intentionally to engage the campus frequently in order to include as many voices as possible in our recommendations.  Although much of the committee’s work will involve academic technology, it is important to note that our focus will include administrative technologies that have a broad impact as well.  

TAC is advisory to the Assistant Vice Chancellor for Information Technologies, Betsy Tippens.  Betsy will take recommendations to Academic Council, Cabinet, or the Chancellor's Executive Committee as appropriate.

Communication Plan:

How do we communicate internally within the committee?

The committee decided to use email for communication regarding logistics.  A distribution list,, has been set up for this purpose

For sharing and collaborating on documents, as well as for online discussions, the committee will use Blackboard.  Andreas Brockhaus will setup a course for the committee’s use.  

How do we communicate with the rest of the campus?

After discussion, the committee decided that a multi-pronged approach was important.  We will maintain a list of communication venues and tools, and determine an appropriate approach or set of approaches for each communication.  For example, a tool with a “broadcast mentality” would work best for simply sharing information, but a more collaborative tool would be necessary for obtaining feedback and input.  Sarah Leadley said that the Library had developed a preliminary list of marketing outlets that we could use a starting point. It was also decided that in-person announcement and information sharing sessions should be used as often as possible. Eric Chan mentioned that ASUWB has regular events that have been successful at getting information to students.

The committee discussed a TAC website and agreed that it would be useful for dissemination of information about committee activities.  After some discussion of its place within the UWB website, the committee decided it should be housed on the IT site, and at the top level within that site.  Information to post on the website includes:
  • Minutes
  • Link to the Technology and Teaching Innovation Task Force recommendations
  • Reports, actions, and recommendations of the committee
  • Links to other technology-related resources, including the Horizon Report and EDUCAUSE.
Joe Shelley had already created a very preliminary site, and he will continue to post content for the TAC website. David Lane offered to help as well.

Betsy suggested that we’ll try a variety of communication methods as we work through the year. It is likely that our methods will evolve as we move forward and get more experience with our communication processes.  

Overview of the coming year’s issues:

Several issues had been listed on the agenda as ones that IT staff have already identified. These are:  

-    Budget proposals
-    Development of a Learning Technologies/online learning roadmap
o    Learning Management System future
o    Campus strategies for hybrid courses
o    Cloud services
-    Guidelines for reusing computer equipment
-    Guidelines for allocation of equipment replacement funds

Betsy asked the committee what additional issues we should address this year.  These were suggested:
  • Training and support issues, particularly faculty development as it relates to changes in campus technology; for example, a potential increase in hybrid courses.
  • Issues related to mobile devices, including security issues, use in class, and bandwidth.
  • Support for off-site locations such as the ELC in Bellevue.
  • Support for centers, fee-based programs, research work, and other activities not funded by state dollars.
  • The expansion of digital media work and how to coordinate support and efforts across various academic programs.
  • Paperless office initiatives
Next Steps:

The committee needs to prioritize all of these issues and determine which ones to work on this year.  

Parking Lot (for later discussion):

- What “technology” is in the purview of our group? Lab equipment? Calculators?