CORONAVIRUS RESPOSE UPDATES FOR RESIDENTS
Updated October 5, 2020
UWB Housing & Residential Life is closely following all King County Public Health recommendations for student housing as well as UW’s Environmental Health & Safety (EH&S) guidance related to COVID-19 response. For complete and up to date university information, please visit UW Coronavirus Response website.
TO OUR RESIDENTS
During your time living in student housing you can expect that your health and safety is our top priority.
- Posters and display boards will be used to display information on physical distancing, hygiene practices, and other safety information.
- Housing & Residential Life staff will communicate updates regularly via email to all-residents throughout the summer and academic year.
- Additional education regarding protocols and actions to create a safe and comfortable living environment.
FAMILY AND GUARDIANS
Sending your student off to live on-campus during these challenging times can be stressful. We want to ensure you that providing your student with a comfortable and safe living environment is our top priority. We have protocols in place to mitigate the spread of the coronavirus and procedures you can trust.
We will be sending communications regularly to your student via email while we navigate through our adjusted situation and we encourage you to ask your student share these with you.
This webpage will be updated regularly with new information and changes as the situation continues to evolve, so check back regularly.
COMMUNICATON SENT TO CURRENT & INCOMING RESIDENTS
We will be positing our communication sent to all of our current and incoming students over UW email in our Coronavirus Communications webpage.
COMMUNICATION SENT TO THE UW BOTHELL COMMUNITY
These are communications that have been released to students from the university
Cleaning and Service
HOW WE CLEAN
- Custodial staff do daily cleaning of the Husky Village Community Center in addition to staff wiping down high touchpoints throughout the days of operation.
- Due to the nature of our individual apartments, Residents are responsible to clean their own in-unit bathrooms, kitchens, and other living spaces.
- While residents are encouraged to bring their own cleaning supplies, supplies are available in the Husky Village Community Center.
- Additional educational material regarding safe cleaning practices will be provided.
- Appropriate cleaning protocols are in place to respond to a positive COVID-19 case with utilization of UWB Facilities and coordinated vendors to respond as necessary.
- Husky Village Community Center will have continually replenished hand sanitizer dispensers.
Physical Distancing and Masks
PHYSICAL DISTANCING MEASURES
- Group gatherings, events, and programs have been moved to a virtual format and will be limited per current UW and state restrictions.
- Husky Village Community Center furniture has been removed and reconfigured to allow for appropriate social distancing.
- Residential programs and services will be revised to support no-contact delivery or appropriate physical distancing in lines. For example:
- Wearing a mask
- Maintaining 6’ distance
- Installing plexi-glass sneeze guard at the front desk
- Educating students on hygiene and unit cleanliness
- Limiting visitors
- Increased cleaning of common areas and high touch surfaces
Testing, Tracing and Quarantine
RAPID COVID-19 TESTING
Tests for the virus that causes COVID-19 are administered at in-person testing sites and through a test you can take yourself at home. The program is powered by the Seattle Flu Study team — the group that was the first to report community spread of COVID-19 in the United States. If you have questions, please review our testing FAQ. You can also email email@example.com or call (206) 616-2414.
Review the Husky Coronavirus Testing site for more information.
COVID-19 CASE INVESTIGATION AND TRACING
Case investigation and contract tracing is generally able to be conducted within 24 hours of a positive case. The university is increasing contact tracing capabilities for fall and is working in partnership with Public Health of Seattle and King County and the state of Washington.
ISOLATION AND QUARANTINE PROTOCOLS
- We have empty units designated as isolation spaces for confirmed cases.
- The majority of close contacts needing quarantine will be able to remain in place based on housing configurations. If unable to quarantine in place, quarantine space is available as follows:
- Offline units
- Working with local hotels in the area for temporary stays
- Students have the option for grocery delivery directly to their unit. Instructions are below.
- Residential Life staff are trained and equipment for COVID-19 case management in support of EH&S.
- Residential Life will have “isolation kits” available for sick residents that contain a thermometer, mask, gloves, and sanitizer.
Housing Occupancy Adjustments
Our housing strategy aligns with the UW Back to School plan, the State of Washington Safe Start Plan, and guidance from UW Environmental Health & Safety, the UW Advisory Committee on Communicable Diseases, and university leadership. It is in alignment with Public Health – Seattle & King County Guidance for Student Housing at Higher Education Institutions and the State of Washington Campus Reopening Guide.
The plan also relies upon guidance and collaboration from the Association of College and University Housing Officers-International, American College Health Association, King County COVID-19 Response for Higher Education Institutions housing subgroup, and the Pac-12 senior housing officer group.
The primary recommended mitigation per these resources is de-densification of housing. The following housing de-densification measures will be put in place:
- We will range from occupancy within apartments from 2-4 students, but no more than 2 people per bedroom in a shared apartment.
- Our 4 person units specifically have 2 bedrooms and 2 bathrooms.
- We will be eliminating triple bed options for the meantime. Students living in triple bed options will be charged the double rate. If we are permitted to increase density for winter quarter or spring quarter, students in double-occupancy rooms could receive a third roommate if they are in a unit that was designed to be a triple. The student will then be charged the triple rate.
- This may result in a significant waitlist, based on current applications.
For the duration of their cohabitation, roommates are considered household members from a public health perspective.
HOUSING ASSIGNMENT PROCESS AND TIMELINE
Students who have already been offered and accepted their Housing Agreement for 2020-2021 will recieve a housing assignment in early September. On a space available basis, we will continue to make additional housing offers to those on our active waitlist. Priority is given to students who are new to UW Bothell and coming from the furthest distance. We will do our best to honor roommate, room type preferences, and Gender Neutral Housing.
If you would like to know the status of your housing application, please email the Student Housing Office at firstname.lastname@example.org and include your full name and student ID number.
CANCELLATION OR DEFERMENT OF HOUSING AGREEMENT
Canceling your Housing Agreement
As a reminder, there is no penalty for cancelling 22 or more days from the agreement start date. For the 2020-2021 Academic Year housing agreement, the start date is September 25, 2020. Any cancellation form submitted on or before September 3, 2020, will not incur a cancellation fee.
Defering your Housing Agreement to Future Quarters
Our agreements are for the entire academic year (Fall, Winter, and Spring). Currently, we are not able to defer housing offers/assignments. Our agreements are for the time of move-in through the end of the agreement. We do not offer quarter by quarter housing as housing is limited and priority is given to those who commit for the full year. Until we know the space is available, we are not able to pre-offer housing to residents.
Students that have confirmed housing can cancel their housing agreement, which would be for the length of the agreement which run from Fall 2020 through Spring 2021. If it is determined at a later date students would like to live on campus, students can request to reopen their application and will be put on our active waitlist until space becomes available.
As we are in unique circumstances, we have no way to accurately predict when our waitlist will be no longer needed, as many may be applying similarly if the time comes we move to more in-person classes (Winter or Spring). Historically, our waitlist remained through the start of Winter quarter and we are unable to predict how COVID-19 impacts would change that.
Students that decide to re-open their application will be lower priority in the wait list compared to other students that have not yet had housing offered to them.
FALL QUARTER MOVE IN
Like most things, Move In will be a bit different this year, as we strive to ensure proper physical distancing between you and our staff. We still want your Move In to be memorable, but we also want it to be safe.
Please go to the Move In page for the most up-to-date fall quarter move in information.
Residential Life & Residents Currently Living with Us
Our Residential Life team will work hard to give you the best possible residential activities experience, while respecting physical distancing and other precautions designed to protect against the spread of the coronavirus.
There will be fun and innovative ways for you to connect with your fellow residents and staff, brought to you by your Resident Advisors and the Resident Directors. More information regarding leadership and connection opportunities will be provided.
HUSKY VILLAGE LIMITED SERVICES/OPERATION HOURS
- Husky Village Communtiy Center Front Desk Hours of Operations:
- Fall Quarter hours of operations are 11:00 am - 2:00 pm Monday through Saturday.
- Closed on Sundays.
- Additionally, we ask that you help us maintain 6 feet of physical distance between you and our staff.
- Residential Life will continue to be on site and provide on call services via the RA on Duty phone 24/7.
- Campus Safety will continue to provide service on campus.
- Work orders will still be received, but only critical issues will be addressed. If you have a critical need in your apartment, please call the 24/7 RA on Duty line provided to residents.
GROCERY & FOOD DELIVERY
A number of deliveries have come directly to HVCC due to missing unit information and the residents not answering their phone. For grocery and food delivery, we recommend you have deliveries come directly to your unit. Perishables will not be accepted in the front desk.
In order to ensure that you get your food and groceries, you MUST:
- Have them delivered DIRECTLY to your unit.
- Including your building and unit number on the order.
- Include a contact phone number that you will answer.
In order to protect your privacy, Residential Life cannot provide resident information at any time. If you do not provide the unit information and do not answer your phone, they will have to cancel your delivery.
- 18612 Beardslee Blvd [Building][Unit Number], Bothell, WA 98011
Residential guests will be restricted dependent on the recommendations for the Safe Start King County. Residents will be notified of any and all updates regarding guests.
EXPRESS CHECKOUT PROCESS
On the date you decide to check out of your unit you will:
1. Get an "Express Check Out Envelope" from the HVCC drop box to the left of the HVCC front doors.
- When you are ready to completely vacate your unit:
- Packed up and remove all belongings from your unit including your room, bathroom, and any/all shared spaces. All of the belongings in your unit must be removed or you will be charged for their removal.
- Clean all spaces in your unit that were assigned to you and any/all shared spaces. Your unit must be completely clean and left the way you found it or you will be charged for additional cleaning.
- Fill out the form on the front of the express check out envelope and indicate any damage or conditions of the room not noted in your move-in RCR.
2. Lock your unit and come to HVCC
- Place all of your keys (unit and mail box) into the envelope
- Seal the envelope
- Slide the entire packet into the HVCC exterior drop box to the left of the HVCC front doors. Be sure to push the packet all the way into the slot.
Expect a confirmation of your check-out to your UW email within 5 business days.
If you have any questions about this process when you are checking out, please call the RA on Duty at (206) 245-5536
We know you may have other questions about your housing agreement and what Housing and Residential Life is doing for students who are concerned about their on-campus housing. As we move forward, please direct questions you may have to email@example.com. Our team is working hard to track questions and will respond to emails in a timely fashion.
Please take care and stay well.
UW Bothell Housing & Residential Life