{"id":22971,"date":"2026-09-23T14:00:00","date_gmt":"2026-09-23T14:00:00","guid":{"rendered":"https:\/\/www.uwb.edu\/facilities\/?page_id=22971"},"modified":"2026-09-23T15:01:48","modified_gmt":"2026-09-23T15:01:48","slug":"key-control-policy","status":"publish","type":"page","link":"https:\/\/www.uwb.edu\/facilities\/maintenance\/key-control-policy","title":{"rendered":"Key Control Policy"},"content":{"rendered":"\n

Policy Owned By<\/strong>: UW Bothell Cascadia College Facilities Services & Campus Operations
Effective Date<\/strong>: September 2026
Applies To<\/strong>: All faculty, staff, students, contractors, and other authorized individuals requiring access to UWB\/CC facilities and spaces<\/p>\n\n\n\n

Purpose<\/h2>\n\n\n\n

This policy establishes campus-wide requirements and controls for the authorization, issuance, custody, use, tracking, return, and disposal of physical keys for facilities and spaces at the University of Washington Bothell and Cascadia College.<\/p>\n\n\n\n

Physical keys are a critical security asset. Consistent controls are required to protect people, property, and institutional operations while ensuring appropriate access to campus facilities.<\/p>\n\n\n\n

Scope<\/h2>\n\n\n\n

This policy applies to:<\/p>\n\n\n\n

    \n
  • All physical keys providing access to UWB\/CC buildings, rooms, spaces, equipment, and storage.<\/li>\n\n\n\n
  • All individuals issued or requesting campus keys, including faculty, staff, students, contractors, and other authorized personnel.<\/li>\n\n\n\n
  • All departments and units responsible for spaces on the UWB\/CC campus.<\/li>\n<\/ul>\n\n\n\n

    Authority & Ownership<\/h2>\n\n\n\n
      \n
    • All campus keys are the property of UWB\/CC Facilities Services.<\/li>\n\n\n\n
    • Facilities Services has sole authority over the creation, duplication, assignment, rekeying, tracking, and disposal of campus keys.<\/li>\n\n\n\n
    • Keys may be issued only through Facilities Services and only in accordance with this policy and associated standards and procedures.<\/li>\n<\/ul>\n\n\n\n

      Definitions<\/h2>\n\n\n\n

      Key(s)<\/strong>: Any device used to lock or unlock a mechanical locking system, including but not limited to building doors, lockers, desks, file cabinets, and secured storage.<\/p>\n\n\n\n

      Key Types<\/strong>:<\/p>\n\n\n\n

        \n
      • Grand Master<\/strong>: Operates all locks within a key system<\/li>\n\n\n\n
      • Master<\/strong>: Operates all locks within a specific building<\/li>\n\n\n\n
      • Sub-Master<\/strong>: Operates all locks within a defined area or suite<\/li>\n\n\n\n
      • Operating Key<\/strong>: Operates a single lock<\/li>\n\n\n\n
      • Construction Core Key<\/strong>: Temporary key used during construction activities<\/li>\n<\/ul>\n\n\n\n

        Key Holder<\/strong>: Individual authorized to possess and use campus keys in support of official university business. All Key Holders must comply with this policy and must sign a Key Holder Agreement prior to the issuance of any key(s).<\/p>\n\n\n\n

        Key Requestor<\/strong>: The individual submitting a key request. This may differ from the key holder.<\/p>\n\n\n\n

        Key Holder Agreement<\/strong>: A required agreement outlining responsibilities, security requirements, and conditions for holding a campus key, signed at the time of issuance.<\/p>\n\n\n\n

        Building Coordinator<\/strong>: A designated employee responsible for coordinating building operations and access for a facility.<\/p>\n\n\n\n

        Roles & Responsibilities<\/h2>\n\n\n\n

        Facilities Services<\/h3>\n\n\n\n

        Facilities Services is responsible for:<\/p>\n\n\n\n

          \n
        • Administering the campus key control program<\/li>\n\n\n\n
        • Establishing and maintaining key control standards and procedures<\/li>\n\n\n\n
        • Issuing, tracking, auditing, rekeying, and disposing of keys<\/li>\n\n\n\n
        • Investigating lost, stolen, or compromised keys and determining corrective actions<\/li>\n<\/ul>\n\n\n\n

          Departments & Supervisors<\/h3>\n\n\n\n

          Departments and supervisors are responsible for:<\/p>\n\n\n\n

            \n
          • Ensuring key access is requested only when necessary for official duties<\/li>\n\n\n\n
          • Approving key requests and access needs for their staff<\/li>\n\n\n\n
          • Notifying Facilities Services when an individual\u2019s access is no longer required<\/li>\n\n\n\n
          • Cooperating with audits and key recovery efforts<\/li>\n<\/ul>\n\n\n\n

            Key Holders<\/h3>\n\n\n\n

            Key Holders are responsible for:<\/p>\n\n\n\n

              \n
            • Using keys only as authorized and in accordance with university policy<\/li>\n\n\n\n
            • Complying with all key custody, use, return, and reporting requirements established in this policy<\/li>\n\n\n\n
            • Safeguarding issued keys and promptly reporting loss, damage, or theft<\/li>\n\n\n\n
            • Returning keys as required upon separation, reassignment, or when access is no longer needed<\/li>\n<\/ul>\n\n\n\n

              Key Issuance & Access Authorization<\/h2>\n\n\n\n
                \n
              • Keys are issued only after appropriate approvals by supervisors and building coordinators.<\/li>\n\n\n\n
              • Keys are issued only to individuals with a legitimate business need.<\/li>\n\n\n\n
              • Only the authorized key holder may take possession of issued keys.<\/li>\n\n\n\n
              • Identification is required at key pickup, and a Key Holder Agreement must be signed prior to issuance.<\/li>\n<\/ul>\n\n\n\n

                Key Custody & Use Requirements<\/h2>\n\n\n\n

                All key holders must adhere to the following requirements:<\/p>\n\n\n\n

                  \n
                • Keys must be used only for official university purposes.<\/li>\n\n\n\n
                • Keys must remain in the personal possession of the key holder or stored securely.<\/li>\n\n\n\n
                • Keys may not be loaned, shared, or transferred to another individual.<\/li>\n\n\n\n
                • Duplication of keys is strictly prohibited.<\/li>\n\n\n\n
                • Keys must be safeguarded at all times to prevent unauthorized access.<\/li>\n<\/ul>\n\n\n\n

                  Loss, Theft, Damage, & Rekeying<\/h2>\n\n\n\n
                    \n
                  • Lost, stolen, or damaged keys must be reported to Facilities Services immediately.<\/li>\n\n\n\n
                  • Facilities Services will assess security risk and determine whether rekeying or other corrective actions are required.<\/li>\n\n\n\n
                  • Departments may be held financially responsible for costs associated with lost or compromised keys when resulting from negligence or policy violations.<\/li>\n<\/ul>\n\n\n\n

                    Return of Keys<\/h2>\n\n\n\n
                      \n
                    • All keys remain university property at all times.<\/li>\n\n\n\n
                    • Keys must be returned upon separation, reassignment, or when access is no longer required.<\/li>\n\n\n\n
                    • Facilities Services may initiate recovery or rekeying actions if keys are not returned in a timely manner.<\/li>\n<\/ul>\n\n\n\n

                      Compliance & Enforcement<\/h2>\n\n\n\n

                      Failure to comply with this policy may result in:<\/p>\n\n\n\n

                        \n
                      • Revocation of key access<\/li>\n\n\n\n
                      • Rekeying of affected spaces<\/li>\n\n\n\n
                      • Financial responsibility for rekeying or lock replacement<\/li>\n\n\n\n
                      • Disciplinary action in accordance with applicable university policies<\/li>\n<\/ul>\n\n\n\n

                        Facilities Services is authorized to enforce this policy and supporting procedures.<\/p>\n","protected":false},"excerpt":{"rendered":"

                        Policy Owned By: UW Bothell Cascadia College Facilities Services & Campus OperationsEffective Date: September 2026Applies To: All faculty, staff, students, contractors, and other authorized individuals requiring access to UWB\/CC facilities and spaces Purpose This policy establishes campus-wide requirements and controls for the authorization, issuance, custody, use, tracking, return, and disposal of physical keys for facilities…<\/p>\n","protected":false},"author":620,"featured_media":0,"parent":669,"menu_order":1,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"_is_archived":false,"_archived_contact_email":"","footnotes":""},"class_list":["post-22971","page","type-page","status-publish","hentry"],"acf":{"related_links":{"toggle_visibility":false,"link_1":"","link_2":"","link_3":"","link_4":"","link_5":""},"highlight_box":{"toggle_visibility":false,"title":"","content":"","button":"","button_style":"angled-purple-button","button_screen_reader_text":""},"contact_type_1":{"toggle_visibility":true,"contact_title":"Facilities Services & Campus Operations","email":"uwbfs@uw.edu","phone":"425.352.5466","box":"Box 358575","address_line_1":"18115 Campus Way NE","address_line_2":"Bothell, WA 98011-8246","location":""},"contact_type_2":{"toggle_visibility":false,"contact_title":"","email":"","phone":"","box":"","address_line_1":"","address_line_2":"","location":""},"social_media":{"toggle_visibility":false,"facebook_url":"","instagram_url":"","linkedin_url":"","twitter_url":"","youtube_url":""},"blog_archive_sidebar_visibility":false},"yoast_head":"\nKey Control Policy - Facilities Services & Campus Operations<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.uwb.edu\/facilities\/maintenance\/key-control-policy\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Key Control Policy - Facilities Services & Campus Operations\" \/>\n<meta property=\"og:description\" content=\"Policy Owned By: UW Bothell Cascadia College Facilities Services & Campus OperationsEffective Date: September 2026Applies To: All faculty, staff, students, contractors, and other authorized individuals requiring access to UWB\/CC facilities and spaces Purpose This policy establishes campus-wide requirements and controls for the authorization, issuance, custody, use, tracking, return, and disposal of physical keys for facilities...\" \/>\n<meta property=\"og:url\" content=\"https:\/\/www.uwb.edu\/facilities\/maintenance\/key-control-policy\" \/>\n<meta property=\"og:site_name\" content=\"Facilities Services & Campus Operations\" \/>\n<meta property=\"article:modified_time\" content=\"2026-09-23T15:01:48+00:00\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:label1\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data1\" content=\"4 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\\\/\\\/schema.org\",\"@graph\":[{\"@type\":\"WebPage\",\"@id\":\"https:\\\/\\\/www.uwb.edu\\\/facilities\\\/maintenance\\\/key-control-policy\",\"url\":\"https:\\\/\\\/www.uwb.edu\\\/facilities\\\/maintenance\\\/key-control-policy\",\"name\":\"Key Control Policy - Facilities Services & Campus Operations\",\"isPartOf\":{\"@id\":\"\\\/#website\"},\"datePublished\":\"2026-09-23T14:00:00+00:00\",\"dateModified\":\"2026-09-23T15:01:48+00:00\",\"breadcrumb\":{\"@id\":\"https:\\\/\\\/www.uwb.edu\\\/facilities\\\/maintenance\\\/key-control-policy#breadcrumb\"},\"inLanguage\":\"en-US\",\"potentialAction\":[{\"@type\":\"ReadAction\",\"target\":[\"https:\\\/\\\/www.uwb.edu\\\/facilities\\\/maintenance\\\/key-control-policy\"]}]},{\"@type\":\"BreadcrumbList\",\"@id\":\"https:\\\/\\\/www.uwb.edu\\\/facilities\\\/maintenance\\\/key-control-policy#breadcrumb\",\"itemListElement\":[{\"@type\":\"ListItem\",\"position\":1,\"name\":\"Home\",\"item\":\"https:\\\/\\\/www.uwb.edu\\\/facilities\\\/\"},{\"@type\":\"ListItem\",\"position\":2,\"name\":\"Building Maintenance\",\"item\":\"https:\\\/\\\/www.uwb.edu\\\/facilities\\\/maintenance\"},{\"@type\":\"ListItem\",\"position\":3,\"name\":\"Key Control Policy\"}]},{\"@type\":\"WebSite\",\"@id\":\"\\\/#website\",\"url\":\"\\\/\",\"name\":\"Facilities Services & Campus Operations\",\"description\":\"Just another UW Bothell site\",\"potentialAction\":[{\"@type\":\"SearchAction\",\"target\":{\"@type\":\"EntryPoint\",\"urlTemplate\":\"\\\/?s={search_term_string}\"},\"query-input\":{\"@type\":\"PropertyValueSpecification\",\"valueRequired\":true,\"valueName\":\"search_term_string\"}}],\"inLanguage\":\"en-US\"}]}<\/script>\n<!-- \/ Yoast SEO plugin. -->","yoast_head_json":{"title":"Key Control Policy - Facilities Services & Campus Operations","robots":{"index":"index","follow":"follow","max-snippet":"max-snippet:-1","max-image-preview":"max-image-preview:large","max-video-preview":"max-video-preview:-1"},"canonical":"https:\/\/www.uwb.edu\/facilities\/maintenance\/key-control-policy","og_locale":"en_US","og_type":"article","og_title":"Key Control Policy - Facilities Services & Campus Operations","og_description":"Policy Owned By: UW Bothell Cascadia College Facilities Services & Campus OperationsEffective Date: September 2026Applies To: All faculty, staff, students, contractors, and other authorized individuals requiring access to UWB\/CC facilities and spaces Purpose This policy establishes campus-wide requirements and controls for the authorization, issuance, custody, use, tracking, return, and disposal of physical keys for facilities...","og_url":"https:\/\/www.uwb.edu\/facilities\/maintenance\/key-control-policy","og_site_name":"Facilities Services & Campus Operations","article_modified_time":"2026-09-23T15:01:48+00:00","twitter_card":"summary_large_image","twitter_misc":{"Est. reading time":"4 minutes"},"schema":{"@context":"https:\/\/schema.org","@graph":[{"@type":"WebPage","@id":"https:\/\/www.uwb.edu\/facilities\/maintenance\/key-control-policy","url":"https:\/\/www.uwb.edu\/facilities\/maintenance\/key-control-policy","name":"Key Control Policy - Facilities Services & Campus Operations","isPartOf":{"@id":"\/#website"},"datePublished":"2026-09-23T14:00:00+00:00","dateModified":"2026-09-23T15:01:48+00:00","breadcrumb":{"@id":"https:\/\/www.uwb.edu\/facilities\/maintenance\/key-control-policy#breadcrumb"},"inLanguage":"en-US","potentialAction":[{"@type":"ReadAction","target":["https:\/\/www.uwb.edu\/facilities\/maintenance\/key-control-policy"]}]},{"@type":"BreadcrumbList","@id":"https:\/\/www.uwb.edu\/facilities\/maintenance\/key-control-policy#breadcrumb","itemListElement":[{"@type":"ListItem","position":1,"name":"Home","item":"https:\/\/www.uwb.edu\/facilities\/"},{"@type":"ListItem","position":2,"name":"Building Maintenance","item":"https:\/\/www.uwb.edu\/facilities\/maintenance"},{"@type":"ListItem","position":3,"name":"Key Control Policy"}]},{"@type":"WebSite","@id":"\/#website","url":"\/","name":"Facilities Services & Campus Operations","description":"Just another UW Bothell site","potentialAction":[{"@type":"SearchAction","target":{"@type":"EntryPoint","urlTemplate":"\/?s={search_term_string}"},"query-input":{"@type":"PropertyValueSpecification","valueRequired":true,"valueName":"search_term_string"}}],"inLanguage":"en-US"}]}},"_links":{"self":[{"href":"https:\/\/www.uwb.edu\/facilities\/wp-json\/wp\/v2\/pages\/22971","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.uwb.edu\/facilities\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.uwb.edu\/facilities\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.uwb.edu\/facilities\/wp-json\/wp\/v2\/users\/620"}],"replies":[{"embeddable":true,"href":"https:\/\/www.uwb.edu\/facilities\/wp-json\/wp\/v2\/comments?post=22971"}],"version-history":[{"count":2,"href":"https:\/\/www.uwb.edu\/facilities\/wp-json\/wp\/v2\/pages\/22971\/revisions"}],"predecessor-version":[{"id":22973,"href":"https:\/\/www.uwb.edu\/facilities\/wp-json\/wp\/v2\/pages\/22971\/revisions\/22973"}],"up":[{"embeddable":true,"href":"https:\/\/www.uwb.edu\/facilities\/wp-json\/wp\/v2\/pages\/669"}],"wp:attachment":[{"href":"https:\/\/www.uwb.edu\/facilities\/wp-json\/wp\/v2\/media?parent=22971"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}