{"id":20788,"date":"2023-03-31T20:05:28","date_gmt":"2023-03-31T20:05:28","guid":{"rendered":"https:\/\/www.uwb.edu\/facilities\/?page_id=20788"},"modified":"2025-04-11T17:48:02","modified_gmt":"2025-04-11T17:48:02","slug":"rate-structure","status":"publish","type":"page","link":"https:\/\/www.uwb.edu\/facilities\/space-reservations\/rate-structure","title":{"rendered":"Rates &amp; information"},"content":{"rendered":"\n<h2 class=\"wp-block-heading\">Event rate structure<\/h2>\n\n\n\n<figure class=\"wp-block-table alignfull\"><table><thead><tr><th>Tier<\/th><th>Customer<\/th><th>Event type<\/th><th>Cost model<\/th><th>Cost method<\/th><th>Examples<\/th><th>Average event cost<sup data-fn=\"e6855e18-3fbd-4f1c-a035-a6c1c10f2197\" class=\"fn\"><a href=\"#e6855e18-3fbd-4f1c-a035-a6c1c10f2197\" id=\"e6855e18-3fbd-4f1c-a035-a6c1c10f2197-link\">1<\/a><\/sup><\/th><\/tr><\/thead><tbody><tr><th>1<\/th><td>Staff, faculty, students<\/td><td>Check and clean only; no specialized set-up<\/td><td>No charge<\/td><td>Central budget<\/td><td>Departmental or club meeting<\/td><td>No charge<\/td><\/tr><tr><th>2<\/th><td>Faculty<\/td><td>Event associated with syllabus-based course<\/td><td>No charge<\/td><td>Central budget<\/td><td>Poster sessions, final presentations<\/td><td>No charge<\/td><\/tr><tr><th>3<\/th><td>Staff, faculty, students<\/td><td>Event requiring specialized set-up (including catering clean up)<\/td><td>Facilities set-up cost<sup data-fn=\"7e195953-c1b3-4682-9845-27071ef37c30\" class=\"fn\"><a href=\"#7e195953-c1b3-4682-9845-27071ef37c30\" id=\"7e195953-c1b3-4682-9845-27071ef37c30-link\">2<\/a><\/sup>, IT consulting and set-up cost<\/td><td>Departmental budget<\/td><td>North Creek events, W Day, 5k, Welcome Week, tabling outside of tabling locations<sup data-fn=\"6c380991-3b52-4ae3-a3fc-d0a63de76ca8\" class=\"fn\"><a href=\"#6c380991-3b52-4ae3-a3fc-d0a63de76ca8\" id=\"6c380991-3b52-4ae3-a3fc-d0a63de76ca8-link\">3<\/a><\/sup><sup>3<\/sup><\/td><td>$123.84<\/td><\/tr><tr><th>4<\/th><td>Staff, faculty<\/td><td>Events hosted in partnership with UWB departments<\/td><td>Facilities set-up cost, IT consulting and set-up cost, $50 administrative fee<sup data-fn=\"370fa5e4-e6e4-4dbe-a577-03eea248d193\" class=\"fn\"><a href=\"#370fa5e4-e6e4-4dbe-a577-03eea248d193\" id=\"370fa5e4-e6e4-4dbe-a577-03eea248d193-link\">4<\/a><\/sup><\/td><td>Departmental budget<\/td><td>Professional conferences and events<\/td><td>$151.04<\/td><\/tr><tr><th>5<\/th><td>External customers<\/td><td>Events held via contract with external customers<\/td><td><a href=\"https:\/\/www.uwb.edu\/facilities\/wp-content\/uploads\/sites\/15\/2023\/11\/UWB-FS-Facility-Rental-Rates-with-IT-ADA.pdf\">Rate schedule in place<\/a><\/td><td>Contract &amp; billing<\/td><td>Summer camps, meetings<\/td><td><a href=\"https:\/\/www.uwb.edu\/facilities\/wp-content\/uploads\/sites\/15\/2023\/11\/UWB-FS-Facility-Rental-Rates-with-IT-ADA.pdf\">Rate structure in place<\/a><\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<h3 class=\"wp-block-heading\">Additional service fees<\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li>A Cancellation Fee will be assessed on a sliding scale:\n<ul class=\"wp-block-list\">\n<li>Event cancelled less than 4-weeks out: $50 fee<\/li>\n\n\n\n<li>Event cancelled less than 2-weeks out: 50% of estimated event costs or $50 fee (whichever is greater)<\/li>\n\n\n\n<li>Event cancelled less than 48-hours out: 100% of estimated event costs or $50 fee (whichever is greater)<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li>A rush fee of $50 will be assessed for events requested less than 2 weeks out.<\/li>\n\n\n\n<li>A change fee of $50 will be incurred for any event changes made less than 48 hours from the event.<\/li>\n\n\n\n<li>Costs for adjust building HVAC and lighting schedules will be charged to the requesting department regardless of event tier.<\/li>\n<\/ul>\n\n\n<ol class=\"wp-block-footnotes\"><li id=\"e6855e18-3fbd-4f1c-a035-a6c1c10f2197\">Based on event data collected from 07\/01\/18 \u2013 03\/31\/19 <a href=\"#e6855e18-3fbd-4f1c-a035-a6c1c10f2197-link\" aria-label=\"Jump to footnote reference 1\">\u21a9\ufe0e<\/a><\/li><li id=\"7e195953-c1b3-4682-9845-27071ef37c30\">Set-up costs are charged on a time and material basis and are based on the re-charge rates set by Facilities <a href=\"#7e195953-c1b3-4682-9845-27071ef37c30-link\" aria-label=\"Jump to footnote reference 2\">\u21a9\ufe0e<\/a><\/li><li id=\"6c380991-3b52-4ae3-a3fc-d0a63de76ca8\">A permanent tabling location is being piloted outside of the Library for tabling events <a href=\"#6c380991-3b52-4ae3-a3fc-d0a63de76ca8-link\" aria-label=\"Jump to footnote reference 3\">\u21a9\ufe0e<\/a><\/li><li id=\"370fa5e4-e6e4-4dbe-a577-03eea248d193\">Administrative fee covers the coordination and planning time of the Events &amp; Conference Services team <a href=\"#370fa5e4-e6e4-4dbe-a577-03eea248d193-link\" aria-label=\"Jump to footnote reference 4\">\u21a9\ufe0e<\/a><\/li><\/ol>","protected":false},"excerpt":{"rendered":"<p>Event rate structure Tier Customer Event type Cost model Cost method Examples Average event cost 1 Staff, faculty, students Check and clean only; no specialized set-up No charge Central budget Departmental or club meeting No charge 2 Faculty Event associated with syllabus-based course No charge Central budget Poster sessions, final presentations No charge 3 Staff,&#8230;<\/p>\n","protected":false},"author":206,"featured_media":0,"parent":16996,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"_is_archived":false,"_archived_contact_email":"","footnotes":"[{\"id\":\"e6855e18-3fbd-4f1c-a035-a6c1c10f2197\",\"content\":\"Based on event data collected from 07\\\/01\\\/18 \\u2013 03\\\/31\\\/19\"},{\"id\":\"7e195953-c1b3-4682-9845-27071ef37c30\",\"content\":\"Set-up costs are charged on a time and material basis and are based on the re-charge rates set by Facilities\"},{\"id\":\"6c380991-3b52-4ae3-a3fc-d0a63de76ca8\",\"content\":\"A permanent tabling location is being piloted outside of the Library for tabling events\"},{\"id\":\"370fa5e4-e6e4-4dbe-a577-03eea248d193\",\"content\":\"Administrative fee covers the coordination and planning time of the Events &amp; Conference Services team\"}]"},"class_list":["post-20788","page","type-page","status-publish","hentry"],"acf":{"related_links":{"toggle_visibility":false,"link_1":{"title":"FSCO SharePoint","url":"https:\/\/uwnetid.sharepoint.com\/sites\/uwbfsco\/SitePages\/Homepage.aspx","target":""},"link_2":"","link_3":"","link_4":"","link_5":""},"highlight_box":{"toggle_visibility":false,"title":"","content":"","button":"","button_style":"angled-purple-button","button_screen_reader_text":""},"contact_type_1":{"toggle_visibility":true,"contact_title":"Events &amp; Conference Services","email":"uwbecs@uw.edu","phone":"(206) 352-3556","box":"Box 358575","address_line_1":"18115 Campus Way NE","address_line_2":"Bothell, WA 98011-8246","location":""},"contact_type_2":{"toggle_visibility":false,"contact_title":"","email":"","phone":"","box":"","address_line_1":"","address_line_2":"","location":""},"social_media":{"toggle_visibility":false,"facebook_url":"","instagram_url":"","linkedin_url":"","twitter_url":"","youtube_url":""},"blog_archive_sidebar_visibility":false},"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.0 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Rates &amp; 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