The Portfolio Archive
The IAS Graduate Programs Office acts as an institutional repository for student work created in the program, analogous to a library’s special collections.
M.A. in Cultural Studies Portfolios/Google Sites are archived in order to (1) create a portfolio of student work indicative of the program, (2) support curriculum assessment and development and (3) provide an institutional repository/back up for former students.
The Graduate Office is committed to preserving archival copies of MACS Portfolios/Google Sites as they are granted to us, meaning that we make no changes to content, form, or permissions.
Ensure your access by migrating your portfolio!
Once you graduate and are no longer registered as a student, your access to UW email and computing services—including UW Google Sites and UW Google Docs—will expire. Access expires on the 10th day of the second quarter in which you are not registered as a student (eg, the 10th day of Autumn Quarter for those graduating the previous Spring). After that date, you will no longer have access to your account, and all data will be deleted.
Please take measures to migrate any files you wish to preserve to a personal (non-UW) account. The following archiving protocols for Classic Google Sites and New Google Sites are designed to provide you with continuing access to your MACS Portfolio.
Instructions for Archiving
Once both of your advisors have given you their approval, submit your completed portfolio to the IAS Graduate Office for archiving in Week 11, by the end of the specified day. (See Dates and Deadlines for Spring Quarter submission; consult the Graduate Programs Manager for all other quarters.)
If you used “Classic Google Sites” …
- Log into your Google Sites portfolio
- Click More > Manage Site > Copy this Site
- Enter a new name for the site you will submit, using this naming convention: “2018 MACS Portfolio Archive [LAST NAME, FIRST NAME].” This is the archival copy of your site.
- Click More > Sharing and Permissions
- Under “add people,” add email@example.com as an owner
- If you want, you can grant access to others under Sharing and Permission (Public, UW only, anyone with a link), or you can restrict access to firstname.lastname@example.org only. This serves as the archival, institutional repository for your work. No changes will be made to the iasgrad copy.
- Next to your own username, click the “X” to remove your own access to this copy of your site. You will retain access to the original, which you can continue to evolve, if you make a personal copy of your Google Site portfolio using your personal (non-UW) account of gmail, yahoo, etc.
- To make a personal copy, follow steps A, B, and D. For step E, add your personal account as owner. You will be asked to verify that you want to share ownership outside the UW G Suite. Click “yes.”
If you created your MACS portfolio in “New Google Sites”…
New Google Sites does not allow you to transfer ownership to a personal (non-UW account); nor will it allow you to create copy your site.To ensure continued access to your portfolio and portfolio materials, we advise you to do the following:
- Grant editing rights to your current UW Google Site/portfolio to your personal account; then,
- Share the site with email@example.com; then,
- Make firstname.lastname@example.org the owner of the site.
The email@example.com ownership of the account does not expire, and the IAS Graduate Programs will not make any changes to your Google Site.
Saving All Your Data
While you still have access to UW Google Suite services, we recommend that you take measures to copy, preserve, or migrate any materials you have created in using them. UW IT has instructions on copying and migrating your data.
Email After Graduation
We also advise that you set up your UW mail to forward to a personal account. If you haven’t already, you can set up UW email forwarding through MyUW.
The IAS Graduate Office recommends that if you have questions about the technology changes and your access to email and UW Google Suite, that you contact the UW Information Technology Service Center at firstname.lastname@example.org or 206-221-5000.