UW Bothell Safe Start guidance

Back to Workplace & Safe Start guidance

The University of Washington is following Gov. Jay Inslee's "Safe Start” plan for resuming recreational, social and business activities. This reopening plan builds off the four-phase plan he announced May 4.

King and Pierce counties are currently in Phase 2 of the state’s Safe Start plan. The Bothell, Seattle and Tacoma campuses are also in Phase 2 pending completion of their COVID-19 Prevention Plans. Learn more about UW's COVID-19 Safe Start status.

Timeline

Returning to work on our campuses will happen gradually and in phases. While the move to remote work and classes was across-the-board and immediate, the move to having more employees working in-person on UW campuses will be both phased and specific to campus circumstances.

The general timeline for each move to the next phase will be as follows:

  1. The State authorizes a County with a UW campus or workplace to move to the next phase of the Safe Start plan.
  2. The County applies to the State to move to a new phase. If the application is approved, a UW campus may also be authorized to move to the new phase by the UW President.
  3. The change in the UW Phase for our campus, if any, is communicated to the Chancellor by the President’s Executive Office, along with any changes or updates needed to be made for the COVID-19 Prevention Plan. 
  4. The UW Bothell Chancellor will communicate within UW Bothell, outlining our plans and timelines for moving to the next phase, and will provide a date by which we will move to the next phase.
  5. UW Bothell will then move to the next phase on the indicated date, presuming there is no intervening change in the public health situation that would necessitate a reevaluation.

No campus or unit of the University of Washington can move to the next phase ahead of the State, County or the University doing so, but any campus or unit may delay its move to the next phase until it has completed the necessary preparations to do so safely. 

The timeline for a County’s move to the next phase in the Safe Start plan will be determined based on the course of the coronavirus outbreak in the county. It is possible that a County will need to move back to a more stringent phase if there is a resurgence of infections in that County.

UW’s Safe Start website

A new, university Safe Start website has been launched. Please read it carefully and refer to it regularly for updates. This website outlines several important pieces of information.

  • The current “Phase” status for King and Pierce counties.
  • An outline of UW personnel eligible to return to worksites in each Phase, 1 through 4.
  • An overview of how decisions and communications will be handled as UW officially moves between phases.
  • An overview of the State and County data dashboards that provide insight into what information is informing State and County decision-making.

University of Washington COVID-19 Prevention Plan

The University has officially launched the University of Washington COVID-19 Prevention Plan. This plan is required by the State to help ensure the health and safety of personnel by reducing the potential for COVID-19 transmission at the University of Washington. The measures in the plan are based on the Governor’s Safe Start requirements, the regulatory directives of the state Department of Labor and Industries, and guidance from public health agencies. It covers all work sites. The plan is a “living” document that will be updated as regulations and public health guidance change.

Each campus or college of the University of Washington is required to develop a COVID-19 Prevention Plan. All COVID-19 Prevention Plans are required to include plans for:

  • Maintaining social and physical distancing
  • Procedures for sick personnel, symptom monitoring, reporting and response
  • Practicing good hygiene
  • Cleaning and disinfecting surfaces
  • Personal protective equipment (PPE) and alternative strategies
  • Communication and training

The UW Bothell campus has submitted its COVID-19 Prevention Plan and has designated COVID-19 site supervisors* to ensure all elements of the unit-specific COVID-19 Prevention Plan are followed.

*A COVID-19 site supervisor is a personnel supervisor, principal investigator or designee who is assigned and has the authority to monitor and enforce COVID-19 health and safety requirements and address questions and concerns from personnel. COVID-19 site supervisors are expected to keep unit and site-specific plans current with changes to COVID-19 guidelines, regulations and University policies. COVID-19 site supervisors (or designees) should be available during work and class activities.

Return to In-person Research

In Phase 1, only individuals designated critical personnel can carry out in-person research. It is expected that during Phase 1, all researchers will carry out any work they can do at home, will minimize the time spent on-site (on-campus) and will minimize the number of personnel at on-site research facilities at any one time. It is still the case that no one can be pressured to carry out on-site research if they are concerned about their safety, are concerned the safety of others or have home-care obligations.

The University of Washington has developed (i) a downloadable document detailing the requirements and responsibilities for in-person research in Phase 1, (ii) a decision tree to guide the decision on whether to return to in-person, on-site research, and (iii) a downloadable checklist for developing a plan to return to in-person research. In addition, there is a FAQ for Research during Phase 1.

Researchers who wish to carry out in-person research on the UWB campus during Phase 1 should examine the requirements and responsibilities for in-person research, use the decision tree to determine if they are eligible to do so and, in consultation with their dean and the UW Bothell Office of Research, develop their research site COVID-19 Prevention Plan by following the checklist referred to above.


Phase 1

COVID-19 Prevention Plan safety measures are required to be in place during every phase.

  • Onsite work: Critical personnel only with limited exceptions.
  • Telework: Required for non-critical personnel.
  • High-risk populations: High-risk population accommodations required.
  • In-person social events and gatherings: Not permitted.
  • Travel: Essential travel and limited non-essential travel to engage in Phase 1 activities permitted.
  • Instruction: 
    • Offered remotely.
    • Essential clinical instruction with safety protocols may be offered in-person with prior approval.
  • Student Life: 
    • Services offered remotely.
    • Dining services match restaurant guidelines.
    • Student residents de-densified with appropriate physical distancing and public health procedures (roommates are considered household members).

Phase 2

COVID-19 Prevention Plan safety measures are required to be in place during every phase.

  • Onsite work: Non-critical personnel may return to worksites if work can be performed safely and is absolutely necessary to maintain unit operations.
  • Telework: Required if employee cannot return to work safely. Strongly encouraged for all non-critical personnel.
  • High-risk populations: High-risk population accommodations required.
  • In-person social events and gatherings: If necessary and with no more than 5 people. Hold remote when possible."
  • Travel: Essential travel and limited non-essential travel to engage in Phase 1-2 activities is permitted.
  • Instruction: 
    • Offered remotely.
    • Clinical instruction with safety protocols may be offered in-person.
    • Lab and practicum courses with physical distancing and safety protocols may be offered in-person.
  • Student Life: 
    • ​Services offered remotely.
    • Dining services match restaurant guidelines. 
    • Student residents de-densified with appropriate physical distancing and public health procedures (roommates are considered household members).

Phase 3

COVID-19 Prevention Plan safety measures are required to be in place during every phase.

  • Onsite work: Non-critical personnel may return to worksites if work can be performed safely and necessary to maintain unit operations or employee prefers to report to work.
  • Telework: Required if employee cannot return to work safely. Strongly encouraged for all non-critical personnel.
  • High-risk populations: High-risk population accommodations required.
  • In-person social events and gatherings: If necessary and with no more than 50 people. Hold remote when possible.
  • Travel: Non-essential travel permitted.
  • Instruction: 
    • In-person instruction is expanded to prioritized courses with enrollments up to 50. 
    • Courses over 50 offered remotely.
    • Courses will be required to adhere to an instructional plan to promote safety. 
    • In-person courses have remote/asynchronous options (where possible) to accommodate students that are not able to attend in-person.
  • Student Life: 
    • ​Combination of remote and in-person services with appropriate physical distancing and public health procedures.
    • Student residents allowed with appropriate physical distancing and public health procedures (roommates are considered household members).

Phase 4

COVID-19 Prevention Plan safety measures are required to be in place during every phase.

  • Onsite work: Non-critical personnel may return to worksites if work can be performed safely and necessary to maintain unit operations or employee prefers to report to work.
  • Telework: Telework flexibility encouraged and allowable.
  • High-risk populations: High-risk population accommodations required.
  • In-person social events and gatherings: If necessary – more than 50 people are permitted. Hold remote when possible.
  • Travel: Non-essential travel permitted.
  • Instruction:
    • Potential increases in number of in-person courses with enrollments of up to 50 depending on available space and cleaning capacity. 
    • Courses will be required to adhere to an instructional plan to promote safety.
    • In-person courses have remote/asynchronous options (where possible) to accommodate students that are not able to attend in-person. 
    • Physical distancing requires that courses with enrollments over 50 continue be offered remotely.
  • Student Life:
    • ​All services open for general population with appropriate physical distancing and public health procedures.