UW Bothell COVID-19 Communications
Communications sent in September 2021:
Past communications by month:
September 15, 2021 | Welcome back events and well-being programing
Campus Open Houses
Organizational Excellence & Human Resources is planning two Campus Open House events this month to welcome new staff and faculty hired during remote operations — and to provide an opportunity for everyone in the campus community to connect or reconnect with each other.
Each event will be held outdoors in and around the large tent on the Promenade and Plaza, and will feature live entertainment and treats for you to enjoy.
Both open houses also will include:
- “campus sustainability” tours,
- an opportunity to get Husky Cards created and activated,
- updates about parking and commuter services,
- information about UW CareLink (the UW Employee Assistance Program), and
- a place where you can get I-9 verification.
New: You will also be able to complete the UW’s new proof of COVID-19 vaccine requirement. To do so, please bring your photo ID and vaccination card (or a photo of your card) so that HR staff can verify your vaccination status.
Please plan to attend the one that best fits your schedule and click on the appropriate link below to RSVP.
Campus Open House #1
Monday, Sept. 20 from 1 to 3 p.m.
Campus Open House #2
Monday, Sept. 27 from 11 a.m. to 1 p.m.
This is a great opportunity to connect/reconnect with each other (including members of campus leadership) in person after so many months of Zoom meetings!
Transition to campus programs
To support the campus community with the Back to Workplace transition, OE/HR is offering three new well-being programs.
- “Steadfast Leadership for Uncertain Times: Developing a Trauma-Informed Approach”
Sept. 24 from 10 a.m. to 12 p.m.
Note: This is a remote event.
- 30-minute micro processing/counseling sessions with Clinical Social Worker Portia Bajwa
Portia Bajwa works as an individual therapist specializing in trauma, mood disorders and loss. Her therapeutic approach is rooted in systems theory, acknowledging how individuals have been shaped by their cultural upbringing and social surroundings. As such, she strives to practice from an anti-oppressive and trauma-informed framework in order to cultivate a safe environment for individuals to share their experiences. Bajwa received her master’s in social work at the University of Chicago, where she was trained in clinical social work as well as global social development practices.
Sessions are available during the weeks of Sept. 20 and Sept. 27.
Note: OE/HR may be able to schedule more dates.
Click on this link to set a session on through her scheduling platform. Once your appointment is scheduled, you will receive a Zoom link.
- Holistic well-being sessions for managers to review Gallup survey feedback
These sessions will assist managers in supporting staff with the transition back to campus.
October dates for these sessions will be announced soon.
Please email the OE/HR team at firstname.lastname@example.org with any questions you may have. We look forward to meeting you and welcoming you (back) to the UW Bothell community!
- The Organizational Excellence & Human Resources team
September 15, 2021 | UW Bothell operational guidelines – updated information and resources
Dear UW Bothell faculty and staff:
We write today to update you with more information about campus operations, facilities and safety protocols for the autumn quarter. As promised in the Sept. 9 instructional guidance message sent to all faculty and staff, this operational guidelines message includes more information about plans for our return to campus.
The policies and guidelines governing our fall campus operations are many, lengthy and constantly evolving in response to federal, state and University mandates. In order to provide you the latest information, we are providing you with links to various webpages on these policies and guidelines, rather than reproducing the material itself. Please return as needed to these webpages, which are managed by multiple units across the UW, to see the details again or to check for updates.
University and Bothell campus leadership will also continue to reach out to faculty and staff to announce significant changes or new policies and guidance of note.
Content in this message: (open in web browser for best viewing experience)
Links to recent announcements, resources and main coronavirus information
Staff “Back to Work” plans and telework agreements
If you are seeking hybrid or remote telework arrangements, you should work with your unit lead or supervisor to submit your required individual telework agreement on or before Wednesday, Sept. 22.
The end date for all such telework agreements must be December 31, 2021, by which time campus leadership will review the effectiveness of current hybrid telework policies for the UW Bothell campus, adjusting them if and as needed.
Telework agreements can be signed via the PDF or via DocuSign. Please check with your unit supervisor if you have more questions.
Coronavirus vaccine requirements and information
All University of Washington employees are required to be fully vaccinated by Oct. 18 as a condition of employment, unless they apply and are approved for an exemption by central UW Human Resources on documented medical or religious grounds. The requirement applies to all UW employees, whether on-site or remote, including student employees. All students also have a vaccination requirement to be enrolled at UW.
All staff members should have attested to their current vaccine status through this Workday webpage. If you have not done this yet, please do so immediately.
The University is creating a process by which proof of vaccination must be submitted for verification. More information will be shared as soon as it becomes available.
COVID-19 symptoms, testing and contact tracing
What if you are sick or are worried you may have COVID-19? If you have symptoms, or confirmed or suspected COVID-19, notify the UW Environmental Health & Safety COVID-19 Response Team at email@example.com. You can find more information on this FAQ.
If you enrolled in the Husky Coronavirus Testing program and are doing your daily attestations, you will be offered an at-home test as needed. Starting Monday, Sept. 27, for those who are enrolled in the program, HCT program test kits also will be available on the UW Bothell campus in the Commons Hall (UW2) lobby Monday through Friday from 9 a.m. to 3 p.m. A drop box for completed test kits will be made available.
If you are not enrolled in the HCT program, you will be able to enroll in the program in the Commons Hall (UW2) lobby during the times noted above. At any time, you can find a link to enroll on this webpage.
Contact tracing for the UW community is conducted by UW Environmental Health & Safety. If you are a Washington state resident, you are also encouraged to enroll in WA Notify, a smartphone app that lets you know when you’ve potentially been exposed to COVID-19. This tool is free, private and does not track your activity or identity.
Required masks or face coverings
In order to ensure the health and safety of the University campus community and the public, face coverings are required to be worn at every UW campus, regardless of vaccination status.
All employees can request two free, reusable cloth masks from Facilities. If you forget your mask, you can get one from the single-use mask dispensers that are located next to hand-sanitizing stations in buildings throughout campus.
For more information about how this policy is being enforced across the UW, go to this Face Covering Requirements webpage. Please also see www.uwb.edu/academic-affairs/covid-policies.
Employees violating the masking policy can be reported to Human Resources, and student violations can be reported to Student Conduct, for disciplinary processes. Members of the public not complying with the policy may be reminded of the policy and offered a mask. Should they refuse to wear it, they may be denied service.
Do not attempt to physically block any individual or remove anyone not wearing a mask, and please avoid confrontations over masks. If you are worried about your safety, call Campus Safety at 425.352.5359. Campus Safety personnel are unarmed and trained in de-escalation and trauma-informed mediation. In case these methods do not work, they are authorized to seek the assistance of law enforcement.
Building safety, access and hours
Information about safety procedures, testing and related work undertaken by Facilities Services and Campus Operations — including air quality, cleaning and disinfection — can be found in the this FAQ. The FAQ also includes information about capacity restrictions and physical distancing.
For more information on building readiness guidelines, see the link in the center of the main Facilities Services and Campus Operations webpage.
Details on current building hours and access can be found on this Campus Safety webpage. Note: The hours will be extended once autumn quarter starts, and this webpage will be updated. The current plan is to have buildings with classrooms remain open during scheduled class hours.
Eating and drinking protocols, and related information
You can find information about eating and drinking protocols in the this FAQ. New, more detailed UW guidance on eating and drinking can be found on this EH&S webpage.
For the latest information on food options while on the UW Bothell campus, go to this Dining Services webpage.
Autumn quarter and academic annual permits are now available for purchase on this Commuter Services webpage.
Note: In addition to offering two- and three-day permits for fixed days each week, Commuter Services is piloting a flex option during autumn 2021. Employees driving to campus can purchase a supply of 32 daily parking codes for parking on campus any two days per week or 48 daily parking codes for parking on campus any three days per week. This option is available through payroll deduction. These permits expire on Dec. 31, 2021.
Commuter Services has also adjusted hourly rates to provide more value by allowing you to pay by the hour at $1.50 per hour or $10 for all-day parking.
Campus event guidance
For more information on planning and hosting events on the UW Bothell campus — including required forms — go to this Campus Space Reservation webpage.
Note: To host an in-person event, you are required to submit an In-Person Event COVID-19 Prevention Plan form, which can be found on this EH&S webpage.
Welcome back to campus events
We hope that this information-filled email will help answer some of your questions about returning to campus.
We invite you to attend one of the Campus Open Houses that are being hosted by Organizational Excellence & Human Resources to help welcome faculty and staff back to campus.
We encourage you to attend these outdoor events to safely connect with colleagues, have refreshments, hear music and enjoy our beautiful campus.
Please also watch your email for new well-being programming from OE/HR.
The last 18 months have tested our determination both individually and as a campus. We are still in the midst of a pandemic, and we will adjust as needed to keep our community safe. This autumn quarter is a transition period; some things will not go as smoothly as we might like. Please bring any concerns or issues to your manager for resolution.
We are looking forward to being on campus, in community with you once again.
Bjong Wolf Yeigh, Ph.D., F.ASME
Chancellor and Professor of Engineering
S. Gowri Shankar
Vice Chancellor for Planning & Administration
September 10, 2021 | Community Conduct Guide on Face Coverings
Sent to all Faculty and Staff from the VCAA on behalf of the Office of Student Conduct
Dear Faculty and Staff,
Our Office of Student Conduct has created the University of Washington Community Conduct Guide on Face Coverings (accessible along with other important policies on the Selected COVID Policies page on the Academic Affairs website), which outlines the recommended process for responding to a student who is not wearing a face covering. I know that here have been questions around this and we thank you for your patience. This process is consistent across all three UW campuses. If you need consultation or have questions about the document please email uwb-StudentConduct@uw.edu.
Katie Horowitz & Mary Toll
UW Bothell Office of Student Conduct
September 9, 2021 | UW Bothell instructional guidelines – updated information and resources
Dear UW Bothell faculty and staff:
We write today to update you with more information and resources you may need for the autumn quarter.
As we prepare for fall, it’s helpful to reflect on our strategic plan. One of the three priorities states “UW Bothell is committed to community and campus engagement that enhances the collaborative and reciprocal relationships between students, staff and faculty.” Our instructional responsibility is informed by this strategic plan, by our mission, and by policies and guidance shared across the tri-campus community.
Within the context of the latest (and constantly evolving) state, local and University safety guidelines, UW Bothell will offer a primarily in-person instructional experience for our students. This is in alignment with consistent and repeated messaging from UW leaders and communications from UW Bothell leadership.
We want to provide support to our faculty as they prepare and deliver such an experience. Faculty: We acknowledge the relentless dedication to creativity in teaching that you have always shown, and we want to make resources available to you to continue the spirit of innovation that is a hallmark of scholarly work at UW Bothell.
The chancellor has set aside $175,000 to support emergency instructional needs during academic year 2021-22. Schools should initiate such requests starting now and throughout the autumn quarter. These funds are designated to support faculty who are teaching in-person during the transition back to campus with priority for those who are the most vulnerable within our community. Funding requests will be considered for: a) providing compensation for faculty who substitute for their colleagues when they miss classes because of a COVID-related emergency, b) purchasing technology to support pedagogical needs in the classroom due to COVID-related issues, and c) providing additional peer facilitators to support faculty with their in-person class during a COVID-related emergency.
This is not an exhaustive list so please consult with administrative leaders in your school as they are eager for ways to further support you.
Expectations for instructors during the 2021-22 school year:
- The UW instructional responsibility policy remains in effect for 2021-22. Following this overarching framework, it is expected that faculty members who are paid from funds generated from tuition, fees and state appropriations will generally be in residence. Note: “in residence” means faculty are physically present to fulfill these instructional duties.
- The UW instructional responsibility policy also states that “… each academic unit shall establish its own appropriate instructional requirements and implement them.” For the purposes of this policy, UW Bothell is considered an academic unit, thus these guidelines apply equally to all instructional activities occurring within the UW Bothell campus.
- Faculty who are teaching with a hybrid format are doing so because of pedagogical reasons and have designed these courses to optimize active learning in the classroom.
- Our hybrid courses will be offered as listed in the time schedule and will not change during the quarter based on personal (or student) preference.
- Fully remote courses need to be designated as DL (distance learning) and must follow the appropriate designation process.
Options for instructional situations that may occur during 2021-22:
We understand that the pandemic is not over and that unforeseen circumstances may occur during the quarter. Here are the contingency plans we have identified to date.
- Faculty members and/or those with whom they reside might need to quarantine because of a COVID-19 situation. Should this be the case, you may switch to emergency remote synchronous instruction for the period during which you are quarantined and then resume in-person instruction upon quarantine completion. Please provide information in your syllabus that helps students know how to access technology/spaces that they may need for these occasional situations. There is no expectation that this temporary, emergency transition will require you to develop courses with multiple instructional modes.
- Faculty members may be quarantining on a full-time basis because of particularly challenging medical issues with those who share their residence. Should this be the case, and if DSO accommodations do not apply, you can make a request to teach remotely for the quarter to your dean. If your dean supports the request, they will submit it for further review to the vice chancellor for Academic Affairs. Please make any such necessary requests as soon as possible. These will be the primary changes to the current time schedule that may occur as we approach the start of the autumn quarter.
Thank you again for your commitment to our students and their success.
As part of our commitment to your success, we continue to work with colleagues across the UW to make and update plans for our return to campus this fall. Watch for more information about campus operations and safety protocols in the coming days and weeks.
Bjong Wolf Yeigh, Ph.D., F.ASME
Sharon A. Jones
Chancellor and Professor of Engineering
, Ph.D., P.E. (CA), BCEE, F.ASEE
Vice Chancellor for Academic Affairs and Professor in the Division of Engineering & Mathematics and in Interdisciplinary Arts & Sciences