Student Office Assistant (Work-Study) ​

Student Office Assistant (Work-Study) 

UW Bothell - School of Educational Studies


Are you looking for a work-study position in a congenial office environment here on the UW Bothell campus?  Do you have excellent organizational skills and the ability to work on tasks autonomously or as part of a team?  If so, please consider applying for our Student Office Assistant position. The Student Office assistant will assist our academic advisors, coordinators and administrators with a variety of tasks such as: front desk reception, data entry, photocopying and scanning, printing, electronic file management, course brochures creation and editing, website maintenance, as well as assisting with educational events throughout the school year.

General Information

This position is 19 hours per week. Work Study is required. Work hours are flexible, but dependability is essential.

About the School of Educational Studies

As a collaborative, scholarly and professional community, the University of Washington Bothell School of Educational Studies exists to develop and support educators who have the commitments and capabilities to promote the learning of all students in diverse contexts. We support interdisciplinary scholarship that explores the multifaceted dimensions of learning and schooling.  We give particular focus to (a) the purposes of education in a social and political democracy, (b) the responsibility of universities to collaborate with community partners, and (c) the critical role of professional educators in supporting equity in learning.

Duties and Responsibilities

  • Assist front desk staff by answering the telephone and addressing general inquiries from walk-in visitors.
  • Schedule student appointments with undergraduate advisor.
  • Assist in planning, marketing and implementing educational events throughout the year, including orientations, trainings, student meetings, faculty meetings, etc.
  • Collect, scan and track forms and evaluations from students, cooperating teachers and field instructors in certification programs.
  • Photocopy, organize files (paper and electronic) and upload documents to Google Sites, Google Drive, and/or Canvas.
  • Collect electronic copies of quarterly course syllabi from Education Faculty for our department’s computer archive, as well as for distribution to faculty and staff as needed.
  • Assist with web page maintenance using Kentico CMS System, as needed.
  • Create course flyers through multimedia applications (PowerPoint, Publisher, InDesign).
  • Assist with Facebook and other social media communications.
  • Assist with records management– per the University records policy and timeline.
  • Schedule meeting space with UWB Outlook calendar.
  • Assist with office administration projects as needed.
  • Assemble and monitor the completion files of recently graduated and completed students for each program within the School of Educational Studies (SES).
  • Enter and process data for each program within SES.
  • Other office duties as assigned.

Minimum Qualifications

  • Currently enrolled UW Bothell student.
  • Must be eligible for work study through financial aid.
  • Experience using Microsoft Office Suite, Word, Excel, PowerPoint.
  • Strong written and verbal communication skills required.
  • Ability to follow written or verbal instructions with close attention to detail
  • Must be able to prioritize work, handle multiple details, meet project deadlines and adapt to changing priorities.
  • Must maintain a high level of confidentiality.
  • Additional Qualifications (a plus, but not required)
  • Experience updating websites with Kentico, Dreamweaver or similar software.
  • Familiarity with Photoshop and InDesign software, and an eye for design
  • Experience using Google Sites, Docs and Drive.

To Apply:

Apply no later than midnight, Sunday, May 21, 2017. Interviews will be held on the 25th and 26th of May. Start date for position August 28  – September 8.

To apply, send a resume and cover letter to Ann Busche (

In your cover letter, please explain why you would like to work for us, and what experiences and skills you believe will enable you to succeed in this position.