Recruitment Policy for Students

Recruitment policy for students

The mission of the University of Washington Bothell Career Services department is to empower students to explore opportunities and interests, build effective job search skills, and connect with the employment community. One way in which we do this is by developing opportunities on and off campus for students to connect with employers with whom we have developed relationships. The University of Washington Bothell Career Services department spends significant time and effort to cultivate healthy and constructive relationships with employers. When students do not act ethically it reflects poorly not only on the individual but on the institution as well. It could ultimately cause employers to suspend future recruiting activities at our university and undermines the work done to build the relationship.

Because of this, the Career Services department at the University of Washington Bothell expects that you represent UW Bothell in a positive and ethical manner when conducting your internship or job search. The UW Bothell Career Services department expects all students who use its services to adhere to the following ethical standards. All students are expected to read and familiarize themselves with these guidelines, in addition to the consequences for violating these guidelines listed at the bottom of this page.

In your best interest, the UW Bothell has also defined a Recruiting Policy for Employers to ensure recruiters and companies work within a framework of professionally accepted recruiting, interviewing and selection techniques as stipulated in the NACE Principles for Professional Conduct.

For any additional questions regarding our policy, as well as questions or concerns regarding your interactions with employers, please contact a Career & Internship Specialist.

 

Students/job seekers are expected to:

 

1. Attend all scheduled interviews, appointments, and other job-related commitments and obligations:

Advising appointments:
  • Honor all scheduled advising appointments by being on time and prepared. Arriving 15 minutes late will result in a canceled appointment unless you have already notified the front desk (425-352-5266).
  • If a student cannot make a scheduled advising appointment, they are required to modify/cancel the appointment (preferably at least one day prior) by signing into the EAB scheduling database or calling the front desk.
Interviews:
  • Honor all scheduled interviews by being on time, prepared, and professional in their actions. Being late reflects poorly on a candidate and disrupts the appointments times of other candidates on the schedule.
  • When selecting an interview time, students should ideally not choose a time during a class or exam. You may ask your professor to be excused from class for an interview, which is at the sole discretion of each individual professor.
  • Missing or canceling less than 24 hours prior to an interview uses a time slot that could have been filled by another student. Canceling an interview within 24 hours for reasons other than withdrawing from the process due to another job offer, an illness, or an emergency is unacceptable and will jeopardize your recruiting success. Contact Career Services at career@uw.edu immediately if you need to miss or cancel an interview less than 24 hours prior to an interview to explain why.
  • Canceling an on-site/final round interview must be done 72 hours prior to the visit (not including weekends) by calling and emailing the company contact person. Accepting an on-site interview with a company sets into motion a series of events: travel arrangements, scheduling, hotel reservations and a host of other details. If that student subsequently fails to follow through with the site visit without giving the company enough advance notice, it costs the company a considerable amount of wasted time and money, as well as denies another student the opportunity to interview. Canceling after the 72-hour window has passed and not attending the on-site interview will result in the student being considered a No-Show.
Commitments and obligations:
  • If a student has arranged a meeting, office hours, phone call or other interaction with an employer such as attending a career trek, Career Services expects the student to honor these commitments by being prepared, professional, and on time. Failure to do so may result in the student being considered a No-Show. Contact Career Services at career@uw.edu immediately if you need to miss or cancel a commitment to an employer less than 24 hours prior to the interaction to explain why.
  • If an employer has requested information, presence at a function, an answer to an offer, etc., Career Services expects that a student will honor all reasonable requests to the best of their ability and in a timely fashion.

2. Present qualifications in a truthful manner

This expectation applies to information on Handshake, application materials and responses in interviews including, but not limited to, listing accurate GPA (not rounding up), major, degree level and experiences information on a resume and online profiles like LinkedIn, as well as being truthful in all interview responses.

3. Understand employers’ hiring and offer policy

Career Services follows the National Association of Colleges and Employers (NACE) guidelines on job offers and has provided that information to employers to ensure organizations work within a framework of professionally accepted recruiting, interviewing and selection techniques as stipulated in the NACE Principles for Professional Conduct. Ultimately, employers will have their own hiring guidelines.

It is imperative that students have a substantial response time to make an informed decision once an offer has been extended. The NACE guidelines for job offers recommend that students be given a minimum of two weeks to decide whether to accept a job offer. If you need to ask for more time to consider an offer of employment, please consult with your respective Career & Internship Specialist.

For more information, view the Recruiting Policy for Employers.

4. Accept jobs/internships in an ethical manner

When a student accepts a full-time or internship position, that student is expected to stop all recruitment activities, including applying and interviewing for employment opportunities. Students are expected to notify all other employers, with whom they have scheduled or pending interviews, of their need to be removed from consideration for those opportunities. Reneging on an offer could be seen as an ethical, and possibly legal, violation of your commitment. Besides negatively affecting your reputation and the University of Washington Bothell’s, reneging could also taint the reputation of future graduates of the university.

 

Consequences for Ethical Job Search Policy Violations

1. Missed interviews

  1. 1st offense: Students who fail to cancel their interview (on-campus or on-site) before the interview cancellation date found in Handshake OR who do NOT show for an interview will be temporarily blocked on Handshake and will need to schedule an appointment to meet with a Career & Internship Specialist to discuss the reasoning behind the late cancellation or no show. Students will also be expected to send an email or letter of apology to the recruiter after receiving approval from their Career & Internship Specialist. 
  2. 2nd offense: Removal from Handshake, including campus job search and interviewing access for the remainder of the current and next full quarter (max 2 quarters). Students will also be expected to send an email or letter of apology to the recruiter after receiving approval from their Career & Internship Specialist. 
  3. 3rd offense: Complete removal of job search and interviewing access including deactivating student’s Handshake account.

2. Appointments

If you need to cancel an appointment, please do so through your EAB account at least 24 hours in advance. If it is less than 12 hours prior, call the front desk at 425-352-5266 or email Career Services at career@uw.edu to cancel your appointment. Please keep in mind that same day cancelations (especially repeats) may be subject to the No Show/Late Cancelation penalty (see below) at the discretion of the Career Services staff.

[Note: If you arrive more than 15 minutes late for your appointment without notifying Career Services, it will be considered a “missed” appointment and you will be asked to reschedule.]

  • 1st offense: Will result in an email being sent, from the Career & Internship Specialist, inquiring about why you missed your appointment.
  • 2nd offense: Will result in a warning email stating that the Career Services has an Appointment No Show/Late Cancellation policy (info below).
  • 3rd offense: Will result in your EAB privileges (Career Services appointments) being revoked.
Appointment No Show/Late Cancellation Policy

If you miss a 3rd appointment, then your EAB account will be blocked from making additional Career Services appointments until you contact your primary Career & Internship Specialist, schedule a meeting, show up for the appointment and discuss the missed meetings. For this meeting, you can either email the Career & Internship Specialist your availability or call the Specialist, depending on the Specialist’s preference.

3. Reneging (Full-time and internship offers) and misrepresentation of qualifications

  1. 1st offense: Students who renege on a full-time or internship offer will be temporarily blocked on Handshake and will need to schedule an appointment to meet with a Career & Internship Specialist to discuss the reasoning behind the renege. Students will also be expected to send an email or letter of apology to the company’s recruiter after receiving approval from their Career & Internship Specialist. 
  2. 2nd offense: Removal from Handshake, including campus job search and interviewing access for the remainder of the current and next full quarter (max 2 quarters). Students will also be expected to send an email or letter of apology to the recruiter after receiving approval from their Career & Internship Specialist. 
  3. 3rd offense: Complete removal of job search and interviewing access including deactivating student’s Handshake account.

Note: There is a possibility that Career Services may notify your academic school regarding reneging on offers, misrepresentation of qualifications, or failing to follow through on your internship commitment. Consequences for misrepresentation of qualifications may also result in Career Services forwarding the issue to Student Conduct for a hearing.

4. Failing to show up for internship commitment

Student interns will meet their agreed upon work times and communicate with their employers regarding planned and unplanned absences. Students who accept an internship offer and then do not show up for their internship or who miss significant portions of their internship without communicating them to their employers will be subject to the following consequences.

  1. 1st offense: Students who fail to follow through on internship commitments will be temporarily blocked on Handshake and will need to schedule an appointment to meet with a Career & Internship Specialist to discuss the reasoning behind the failure to follow through on the obligations. Students will also be expected to send an email or letter of apology to the company after receiving approval from their Career & Internship Specialist. 
  2. 2nd offense: Removal from Handshake, including campus job search and interviewing access for the remainder of the current and next full quarter (max 2 quarters). Students will also be expected to send an email or letter of apology to the recruiter after receiving approval from their Career & Internship Specialist. 
  3. 3rd offense: Complete removal of job search and interviewing access including deactivating student’s Handshake account.

 

The UW Bothell Recruitment Policy for Students was adapted from the policies in place at the UW iSchool, CMU Career & Professional Development Center, and the University of Notre Dame Undergraduate Career Services office.