Campus newsletter

canyon park location with sign saying UW Bothell Branch Campus

The Mailroom | campus newsletter

The name “The Mailroom” honors UW Bothell’s roots. When the UW Bothell Branch Campus opened in Canyon Park in 1990, faculty and staff gathered in the mailroom not only to get their mail, but also to access copy machines. It was the place they heard about and discussed campus news, which cultivated a strong sense of community and camaraderie. The Mailroom newsletter aims to foster this same sense of information-sharing in the digital age.


Guidelines for The Mailroom

The Mailroom is a monthly publication distributed to University of Washington Bothell faculty and staff via email the last Tuesday of every month.*

Submissions

Your submission must be sent to mailroom@uw.edu according to the schedule below for it to be considered for inclusion. Note that all submissions are subject to editing and some may not be included.

Timing

Submissions must be received by 11 a.m. on the following dates to be considered for inclusion in the next month’s issue. Note that timing changes to accommodate holidays.

2018-2019 Academic Year
  • October 19
  • November 14
  • December 7 *
  • January 17
  • February 14
  • March 15
  • April 19
  • May 16
  • June 14

* January newsletter will be published the third Tuesday due to the holiday

Primary content & length 

  • a headline - approximately eight to 12 words
  • short summary of 75 words or less,
  • link to more information (as opposed to a complete, self-contained article)
  • Send accompanying photos to mailroom@uw.edu.

Voice, style, editorial guidelines

Content should follow general UW brand and editorial guidelines. Newsletter headlines and summaries will link to source content on unit websites (Campus Safety, IAS, Library, OEHR, etc.). Content on websites will retain existing voice and style.

Text should be friendly, approachable, energetic and sophisticated. It should include a call to action, and focus on the employee and the benefits, resources, events and information that will invigorate the sense of community that is a foundation of UW Bothell and provide information faculty and staff need to be most effective in their work.

Be personal and direct. Use first person (“we,” “our”, “us”) and second person (“you,” “your”) when appropriate to maintain a conversational style. Use everyday language. Be concise. Use active rather than passive language.