Office of Planning and Administration

Public Records Request

Public Records Requests

In 1972, Washington State enacted the Public Records Act to assure transparency and access to government records. The University of Washington Office of Public Records and Open Meetings is the statutory government transparency compliance office for all University of Washington campuses and for UW Medicine.

UW Bothell’s Planning and Administration office assists in the University’s compliance efforts by coordinating UW Bothell’s public records and open public meetings.

Following is a twenty-minute training by the Attorney General’s Office on Public Records:

Public Records Tutorial

Submitting a R​equest

Public records request for UW Bothell must be in writing. If you are unable to write, please contact us by telephone or in person and we will assist you with this task. Your request must include the following information when you make a public records request:

  1. Contact information including your name, mailing address and telephone number. Feel free to include any other information you may feel to be useful, such as your e-mail, fax or cell phone number.
  2. A description of the specific records being requested. The request must be specific enough for the university to be able to identify the records being requested.
  3. Please let us know if you like copies of the records or if you would like to come to our office to review them.

Requests can be made by contacting the Office of Public Records and Open Public Meetings as follows:

Office of Public Records and Open Meetings
University of Washington
4311 11th Ave. N.E., Suite 360
Box 354997
Seattle, WA 98105
206.616.6294 Fax
206.543.9180 Direct

Received a Request

In the event that you or your office receives a public records request, please send the original document to the Public Records Officer in the Office of Planning and Administration, Box 358520.

For additional resources and information about costs, confidentiality, and policies please go to the UW Public Records Request website.

Open Public Meetings

The Open Public Meetings Act (OPMA) requires that all meeting of governing bodies of a public agency and any committees of such governing bodies of a public agency shall be open and public with certain limited exceptions. Notifications of meetings held by UW Bothell are coordinated by Bothell’s Planning and Administration Office. Actions taken by governing bodies or committees subject to the OPMA may be considered null and void by the State of Washington if a meeting did not meet the notification requirements of the Act.

Requirements for Regularly Scheduled Open Public Meetings

  1. Establish regular meeting schedules for all committees covered by the OPMA for the upcoming year.
  2. Post the agenda of each regular meeting on your website no later than twenty-four hours before the published time of the meeting.
  3. Members of groups subject to the open public meetings act must complete open public records training no later than ninety days after the date the member assumes his or her duties. Training is available through the Washington State Office of the Attorney General, Open Government Training. It is recommended that you document the training received per the Open Government Training website.
  4. Meetings will be null and void if any of the OPMA requirements are not met (i.e. not being open to the public, not following date/location procedures etc.)
  5. RCW 42.32.030 requires the taking of minutes for all regular and special meetings. Such minutes shall be open to public inspection. Executive sessions do not require minutes; however, if minutes are taken, they are subject to disclosure under the Public Records Act.
  6. Effective June 9, 2016, a member of a governing body who knowingly attends a meeting held in violation of the open public meetings act is subject to a civil penalty in the amount of $500 for the first offense and $1000 for subsequent offenses RCW 42.30.120.

To view policy information regarding Open Public Meetings please go to the University Administrative Policy Statement (APS) web site.

Below are the open public meetings for the UW Bothell campus.