Serving Alcohol at Student Events
Checklist for event with alcohol:
Please allow 3-4 weeks when planning an event with alcohol.
1) Fill out the On-line Event Form
2) Fill out UW Alcohol Authorization Form
3) Space
and media will be reserved by the Office of Student Life
4) Contact caterer get quotes, ask if they have a licensed bartender
5) Reserve licensed bartender for that night
6) Student Life will request security for that night (security is required when alcohol is used)
7) E-mail Student Life with caterer and bartender information, so they can arrange payment.
8) Get alcohol donated from department or local business – Red Hook, Columbia, Pyramid, local restaurant
9) Pick-up banquet permit from liquor store - $10
Guidelines for serving alcohol at an event
No Student Fees (SAF) may be used to purchase alcohol.
- Alcohol is not to be possessed or consumed by anyone under the age of 21.Persons under 21 years of age may attend the function if there are effective safeguards to prevent the consumption of alcoholic beverages by minors. (Safeguards should be in the forms of entry control to admit only invited members and guests and/or parental control, identification of minors by the applicant/host organization, and supervision at the service bar by the applicant/host organization). No alcohol shall be served to anyone who appears to be intoxicated.Direct access to alcoholic beverages shall be limited to designated server(s).
- Alcohol is to be consumed only within the designated area which has been approved for the event.
- Non‑alcoholic beverages must be available at the same place and as readily as alcoholic beverages.
- There shall be no form of "drinking contest" in either promotion for the event or in the event itself.
- Promotional materials which reference the availability of alcoholic beverages shall include a prominent notice that non‑alcoholic beverages are also available.\
- Alcohol shall not be used as an inducement to participate in a campus event.
- Promotional materials shall not make reference to the amount of alcoholic beverages available.
- The promotion or sale of alcoholic beverages on campus shall not be primarily for the purpose of generating profits or fundraising;
- The serving of alcoholic beverages on the campus or at UWB‑sponsored events must be complementary to and part of the planned program.
- Program participants will not be allowed to bring their own alcoholic beverages.
- Purposes and circumstances connected with the proposed event will be reviewed before approving the request.
- Guidelines and procedures shall apply to both University and non‑University organizations and individuals.
- The person applying for the banquet permit assumes full responsibility to see that no minor is supplied with alcoholic beverages or allowed to consume alcoholic beverages at the event.
- The banquet permit must be posted during the event in a conspicuous place within the designated area approved for the event.
- The general public shall be excluded. No advance sale of tickets to the public shall be made and no advertising shall be directed to the general public.
- When in doubt check with the Office of Student Life.
- http://depts.washington.edu/sao/hb_alcohol.php