Contacting Professors

Email Etiquette

How to Email your Professor

Good email etiquette is important when emailing your professor. Ensuring you write in a polite and concise way will not only increase the chances of your professor's response, but also help create a positive relationship with your professor.

Easy-to-follow tips & tricks:

  • Use your student email account (otherwise your personal email address may be automatically filtered out)
  • Be polite
  • Double check your email for errors in spelling, grammar, and puntuation before you press send
  • Be concise; professors go through hundreds of emails per day! They will appreciate that you considered their time.

Here is a template to get started:

TO: [professor's email]

SUBJECT: [class section and name]: [email purpose]


Dear Professor ____________[last name],

I hope you had a wonderful weekend. [start with polite greeting]

I am in your __________[class name]. I want to ask if you can help me solve this problem, ____________. I’ve checked in the syllabus, notes and with my classmates and I think the answer is______________but I am not sure. I appreciate the clarification.

Thank you, [sign off]
[your full name]