This tracking form summarizes information about a proposal, and it is the primary source of data on external funding activities. It also records required Principal Investigator (PI), program and administration signatures which authorize the submission of proposals on behalf of University investigators.
Use the form when submitting a grant that does not require an eGC1 to track approvals and for which funding will come to any University account (primarily foundation grants). It was developed in order to provide better campus-wide data and facilitate planning for program impact. This form can be completed most easily by printing, filling it in by hand and using it to facilitate discussions with collaborators and administrators who will be asked to support the application.
Give the title of the proposal on the first line, and on the second line list the funding organization or sponsor (and if applicable, the name of the division or program within the sponsor organization) to which the application will be directed. Include the guidelines by either indicating a URL or printing and attaching. Under UWB Personnel, indicate the PI's (and if applicable, two co-PI's or co-investigator's) name, program, signature and email address.
Consult http://www.uwb.edu/academic/pdf_files/supportresearch06.pdf for the policy on Roles & Responsibilities for Sponsored Programs, which defines the roles and responsibilities of principal investigators, administrative support staff, program and unit directors, the Office of Research, and the Office of Finance and Accounting.
Check one item on each of the three lines following "Proposal is:".
If the proposal includes any outgoing subawards to other organizations or institutions, please list the names of the subawardees on the following line in response to the question, "Any subawards?"
Finally, please check only one box to indicate the main project purpose so that the proposal can be categorized for reporting purposes. If there are secondary aims, please indicate as such by underlining the appropriate category. For instance, if applying for a grant that would provide educational opportunities to underserved populations by providing programmatic support to promote success as well as individual student scholarships, the main purpose could be considered "training" (check the box) and a secondary purpose "student aid" (underline).
Indicate the project begin and end dates, which normally correspond to the project period, from the earliest date funding would be anticipated and then extended to encompass the full length of the project. List the total budget request for the entire project period, including direct and indirect costs. Next, indicate the first-year budget request, including direct and indirect costs. If the project is one year in duration, these numbers will be the same.
See http://www.washington.edu/research/osp/gim/gim13a.html for a summary of indirect cost rates (or facilities and administration costs) to be included in applications originating from the UWB.
However, if the sponsor has a clearly stated, written policy limiting these costs to a lower amount, a waiver will be granted. In this case, check the first box and attach the policy. If there is no documentation, please check the box for "other" and explain the reason for the lower F&A cost.
Indicate any needs the proposal will require above and beyond currently allotted resources including support for faculty effort (either course buyout or summer salary), space, curriculum development and/or new equipment. This information is requested in order to highlight the areas for discussion and approval by the program director.
Carefully consider whether any of the compliance categories listed here may apply to the proposal and check the appropriate box. If the proposal falls under a currently held protocol (either IRB or IACUC), please list the protocol number and the date it was issued. Check marks will initiate assistance from ORS in assessing and seeking any necessary protocols and waivers. Early disclosure of the items below will facilitate completion of the appropriate paperwork assuring protection and will not impede the research.
Indicate the date the proposal is due at the sponsor. Enter "none" if there is no deadline imposed by the sponsor and indicate if there is another, target deadline for submission desired by the PI. Please be reminded that proposal deadlines take priority over other paperwork in ORS.
NOTE: the Office of Sponsored Programs (OSP) requires the final budget and a draft of the narrative 10 business days prior to agency or sponsor deadline in order to review it for completeness. The final (reviewed, approved and ready-to-submit) electronic proposal is due to OSP 5 business days prior to sponsor deadline to allow enough time to correct any unforeseen errors in the electronic submission process.
See revisions to GIM #1 policy (http://www.washington.edu/research/osp/news_archive.php#1700) announced by Mary Lidstrom, Vice Provost for Research on December 6, 2006, for details. This form will be completed by ORS for all grants submitted through OSP, which requires the eGC1 electronic approval system for routing and electronic submission.
If an eGC1 is NOT required and the PI is completing this form and wishes feedback from the UWB Office of Research and/or the Director, Development & Alumni Relations (recommended!) on the proposal, please submit a draft as soon as possible, and no less than three days before the sponsor deadline, to allow sufficient time for review and revision.
In all cases, if the eGC1 is not required, the relevant program director's signature IS required on this form before the proposal is authorized to be submitted.
In each case, the Director will facilitate the signature of either the Chancellor or VCAA.
This form was intended to facilitate communication and capture information on proposals in the grey area between gifts and grants. It may not be apparent whose signature is required, so please ask if you are uncertain.
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