Office of Research

Award Administration

Spending Guidelines

There are 4 cornerstones to proper fiscal stewardship of sponsored project awards.  Questions are listed next to each rather than definitions.  If someone walked up to you (or a newspaper reporter) and asked these questions, could you answer them to defend placing the cost on the award.  If so, then it’s a good cost!

  • Allocable – Is it a charge you can directly tie to the project?  If so, can you explain the benefit to the grant?
  • Allowable – Do the sponsor, the feds (A-21) and University allow the cost on the project?
  • Reasonable – Would the prudent person agree with your justification?
  • Consistent – Is the cost treated the same throughout?  If you can’t buy a pen on one grant, it shouldn’t show up on another one.

If you have questions about a cost, please call 2-3398 or e-mail Cindy at cshirley@uwb.edu.

Award Reconciliation

Each month, our staff will match the appropriate receipts (procard, e-procurement, e-travel, etc) with the transactions from your budget.  This helps us review your costs for the above 4 spending guidelines.  We will contact you should we have any questions.

Monthly Reports

Leena Buddhadasa (lbuddhadasa@uwb.edu) is our Budget/Fiscal Analyst Lead.  She will produce reports each month that forecast salary and provide other analysis to keep your budgets on track.  This will help you determine if your budget is proceeding with the work.  This will also provide warnings as your budget gets close to zero.

Did You Know?

Forty-six percent of UW Bothell's 2014 first year class are the first in the families to attend college.