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Undergraduate Grading

 

Undergraduate Grading System

UW Bothell uses a numerical grading system. Instructors may report grades from 4.0 to 0.7 in 0.1 increments and the grade 0.0. The number 0.0 is assigned for failing work or unofficial withdrawal. Grades in the range 0.6 to 0.1 may not be assigned. Grades reported in this range are converted by the Office of the Registrar to 0.0. Numerical grades may be considered equivalent to letter grades as follows:

Undergraduate Grading Scale
Letter Grade Number Grade
A 4.0 - 3.9
A- 3.8 - 3.5
B+ 3.4 - 3.2
B 3.1 - 2.9
B- 2.8 - 2.5
C+ 2.4 - 2.2
C 2.1 - 1.9
C- 1.8 - 1.5
D+ 1.4 - 1.2
D 1.1 - 0.9
D- 0.8 - 0.7
(lowest passing grade)

Additional Letter Grades

E       0.0 (Failure or unofficial withdrawal, no credit earned)

X       No grade has been turned in

N      Indicates that the student is making satisfactory progress and a final grade will be given at the end of the quarter the work is completed. Used only for hyphenated courses (courses not completed in one quarter) and courses numbered 600, 601, 700, 750, and 800.

I      An Incomplete is given only when the student has been in attendance and has done satisfactory work until within two weeks of the end of the quarter and has furnished proof satisfactory to the instructor that the work cannot be completed because of illness or other circumstances beyond the student's control. A written statement of the reason for the giving of the Incomplete, listing the work which the student will need to do to remove it, must be filed by the instructor with the head of the department or the dean of the college in which the course is given. Undergraduate students must not re-register for courses in which they have received an Incomplete, since a grade earned in a repeat course will not be recorded as an Incomplete conversion grade. To obtain credit for the course, an undergraduate student must convert an Incomplete into a passing grade no later than the last day of the next quarter. An Incomplete, not made up by the end of the next quarter, will be converted to the grade of 0.0 by the Registrar, unless the instructor has indicated, when assigning the Incomplete grade, that a grade other than 0.0 should be recorded, if the incomplete work is not completed. The original Incomplete grade is not removed from the transcript. An instructor may approve an extension of the Incomplete removal deadline by writing to the Graduation and Academic Records Office, no later than the last day of the quarter, following the quarter in which the Incomplete grade was assigned. Extensions, which may be granted for up to three additional quarters, must be received before the Incomplete has been converted into a failing grade.

In no case can an Incomplete, received by an undergraduate, be converted to a passing grade after a lapse of one year.

S      Satisfactory grade for courses taken on a satisfactory/not-satisfactory basis. An S grade is automatically converted from a numerical grade of 2.0 or above for undergraduates. The grade S may not be assigned directly by the instructor, but is a grade conversion by the Office of the Registrar. S/NS graded courses may not be used to satisfy major or general education requirements. S is not computed in GPA calculations.

NS    Not-satisfactory grade for courses taken on a satisfactory/not-satisfactory basis. A grade less than 2.0 for undergraduates is converted to NS. NS is not included in GPA calculations. No credit is awarded for courses in which an NS grade is received.

CR  Credit awarded in a course offered on a credit/no credit basis only, or in courses numbered 600, 601, 700, 750, and 800. The minimum performance level required for a CR grade is determined, and the grade is awarded directly, by the instructor. CR is not computed in GPA calculations.

NC    Credit not awarded in a course offered on a credit/no-credit basis only, or in courses numbered 600, 601, 700, 750, and 800. The grade is awarded directly by the instructor and is not included in GPA calculations.

W      Official withdrawal or drop from a course from the third through the seventh week of the quarter for undergraduates. A number designating the week of the quarter is recorded with the W, when a course is dropped. It is not computed in GPA calculations.

HW    Grade assigned when an undergraduate is allowed a hardship withdrawal from a course after the fourteenth calendar day of the quarter. It is not computed in GPA calculations.

X      An instructor may submit a grade of "X" for a student if, for whatever reason, the student's grade is not available when the grades for the class are submitted. The student does not receive credit for the course until a numerical grade is turned in. Also, if an instructor has not turned in any grade by the time grade reports are printed, an "X" will be recorded until the grade is submitted. If the instructor never turns in a grade, the X remains on the transcript. The GPA is not affected and no credit is granted.

Nontraditional Grading Options

Credit/No Credit-Only as a Course Option

 With appropriate departmental review and approval, a course may be offered on a credit/no credit-only basis.  The standard for granting credit in credit/no credit-only courses, under this option, is the demonstration of competence in the material of the course to the instructor's satisfaction.

Satisfactory/Non-Satisfactory Grading Option

 (a) An undergraduate may earn up to 25 elective credits, of the 180 minimum credits required for graduation, on a satisfactory/non-satisfactory (S/NS) basis.  S/NS graded courses may not be used to satisfy major or general education requirements. Each instructor shall report numeric grades to the Registrar, who shall convert satisfactory grades (2.0 or greater) to S, and non-satisfactory grades (less than 2.0) to NS for the student's transcript.  S/NS shall not be considered in computation of the grade-point average. 

(b) The student may indicate at the time of registration if she or he elects to take a course on an S/NS basis.  The student can change to and from an S/NS option, through the seventh week of the quarter, through electronic registration. There is no limit to the number of S/NS credits that a student can register for in a given quarter.  Withdrawal from an S/NS course is subject to the same regulations as for any other course.

(c) An instructor may not submit an S or NS in a course. S/NS grades shall appear on the transcript only in the event that the student is registered on an S/NS basis.

Grade-point average

The cumulative grade-point average is based solely on courses taken in residence at the University of Washington; this includes some, but not all, courses taken through UW Professional & Continuing Education.  The UW transcript reflects grades for UW Professional & Continuing Education course work that is not residence credit, and the grades for credit by examination.  These latter grades do not affect the student's UW cumulative grade-point average.

Computation of grade-point average

 The grade-point average for graduation is computed by dividing the total cumulative grade points by the total credits attempted for courses taken in residence at the University.  Grade points are calculated by multiplying the number of credits by the numeric value of the grade for each course.  The sum of the grade points is then divided by the total credits attempted.  Courses elected on an S/NS basis are counted as follows: Satisfactory grades are printed on the permanent record as an S and do not count in the quarterly or cumulative grade-point average, but they do count as credits earned toward graduation.  Not-satisfactory grades, NS, do not count in the quarterly and cumulative grade-point averages and do not count as credits earned toward graduation.

Example 1:

Course       Credits      Grade      Grade                                                                   Points

BIS 498         3             0.0           0.0

BIS 300         5             2.9         14.5

BIS 343         5             3.2         16.0                                                                     30.5

Total credits earned toward graduation is 10
Total graded credits attempted is 13
Grade-point average: 30.5 /13 = 2.35

The total graded credits attempted, not the credits earned toward graduation, are used in computing the grade-point average.

Example 2:

Course       Credits      Grade      Grade                                                                   Points

BIS 325         5             2.3         11.5

BIS 463         5             2.9         14.5

BIS 313         5              I              0.0                                                                     26.0

Total credits earned toward graduation is 10
Total graded credits attempted is 15
Grade-point average: 26.0 /10 = 2.60

The student attempted 15 credits, but only 10 are graded, because the I is not computed in the grade-point average. If the work in BLS 313 is not made up by the end of the quarter, the "I" will convert to a numeric grade of 0.0, and the grade-point average will be recomputed. When the grade of 0.0 is received, it is computed in the grade-point average, but no credit is awarded toward graduation.

Repeating Courses

With the approval of the academic department offering the course, a student may repeat a course once.  Both the original grade and the second grade will be computed in the grade-point average, but credit will be allowed only once.  Veterans receiving benefits must receive approval from the Office of Student Affairs before a course is repeated.

Grading Procedures

Change of Grade:  Except in case of error, no instructor may change a grade that he or she has turned in to the Registrar.  Grades used to meet graduation requirements cannot be changed after the degree has been granted. 

Grade Appeal Procedure

A student who believes he or she has been improperly graded first discusses the matter with the instructor. If the student is not satisfied with the instructor's explanation, the student may submit a written appeal to the dean or director of the student's academic unit (or their designee) with a copy of the appeal also to the instructor. The dean or director consults with the instructor to ensure that the evaluation of the student's performance has not been arbitrary or capricious. Should the dean or director believe the instructor's conduct to be arbitrary or capricious, and the instructor declines to revise the grade, the dean or director, with the approval of the voting members of his or her faculty, shall appoint an appropriate member, or members, of the faculty of that department, to evaluate the performance of the student and assign a grade. The Vice Chancellor of Academic Affairs should be informed of this action.
 
Once a student submits a written appeal, this document, and all subsequent actions on this appeal, are recorded in written form for deposit in a department or college file. 

Grade Reports

As of Autumn Quarter 1996, the University of Washington no longer mails grade reports to students after the quarter is completed. Grades are available through MyUW at the end of each quarter.

University Policy on Student Education Records

A copy of the University's policy on a student's right to inspect his or her education records and the University's responsibility to maintain the confidentiality of such records is summarized in the Time Schedule each quarter.

Scholarship - Undergraduate Level

 Academic Standards

Students are expected to meet the traditional standards of honesty and truthfulness in all aspects of their academic work at UW Bothell.  In particular, all work submitted to an instructor in fulfillment of course assignments, including papers and projects, written and oral examinations, and oral presentations and reports, must be free of plagiarism.  Plagiarism is using the creations, ideas, or words of someone else without formally acknowledging the author or source, through appropriate use of quotation marks, references, and the like.  Student work in which plagiarism occurs will not ordinarily be accepted as satisfactory by the instructor and may lead to disciplinary action against the student submitting it.  Any student who is uncertain whether his or her use of the work of others constitutes plagiarism should consult the course instructor for guidance before formally submitting the course work involved.

Low Scholarship

 Academic Warning

An undergraduate student, whose grade-point average falls below 2.00 in his or her first quarter at the University, receives an academic warning.  If a cumulative grade-point average of at least 2.00, for courses earned in residence at the University, is not achieved by the end of the next quarter, he or she is placed on academic probation.

Probation and Dismissal for Low Scholarship

An undergraduate student is placed on academic probation at the end of any quarter (except for the first quarter at the University, when an academic warning is issued), in which his or her cumulative grade-point average falls below 2.00. Once on probation, the student must attain at least a 2.50 for each succeeding quarter's work, until the cumulative grade-point average is raised to a 2.00, or the student is dropped for low scholarship.

Reinstatement

A student who has been dropped under low scholarship rules will be readmitted to the University upon review of a reinstatement petition submitted to their program office. A student readmitted, after being dropped under these rules, reenters on academic probation. The student's grade-point average is the same as when dropped from the University, and the student may not use grades from other colleges or universities to raise his or her UW grade-point average. A readmitted student is dropped if he or she fails to attain either a 2.50 grade-point average for the following quarter's work, or a cumulative UW grade-point average of 2.00 at the end of that quarter.  The student is removed from probation at the end of the quarter in which a cumulative grade-point average of 2.00 or better is reached.

Senior in Final Quarter

A senior who has completed the required number of credits for graduation, but whose work in what would normally be his or her final quarter places him or her on probation, does not receive a degree until removed from probation.

High Scholarship

 Quarterly High-Scholarship List

The quarterly high-scholarship list includes the names of matriculated undergraduate students who have attained a quarterly grade-point average of 3.50 in the final grades for at least 12 graded credits.  Appropriate high-scholarship entries are made on the student's permanent academic record.

Yearly Undergraduate Honors

The yearly award for high scholarship is received on the academic transcript of students who have achieved the following:

  • A cumulative grade-point average of 3.50 in at least three quarters of the academic year (Summer, Autumn, Winter, Spring)
  • 12 graded credits or more for each of the three quarters, exclusive of Satisfactory/Not Satisfactory (S/ NS) and Credit/No Credit-only (C/NC) courses.
  • Students who have attended the UW four quarters of the school year (Summer through Spring) must have a grade-point average of 3.50 for each of any three quarters, a minimum of 12 graded credits (exclusive of S/NS and C/NC courses) for each of the three quarters, and a cumulative GPA of 3.50 for the four quarters.

Certificates of High Scholarship

Certificates of high scholarship are awarded to students in the sophomore, junior, and senior classes who have high scholastic records for their freshman, sophomore, or junior years, respectively.  The University Honors Committee determines the grade-point average required for the awarding of certificates.


 

 

Did You Know?

UW Bothell is the largest branch campus in the state of Washington.