MAPS Application for Conference Funding

The IAS Graduate Office has limited funding to support students participating in relevant conferences. This funding is disbursed in the form of a reimbursement check 4 – 8 weeks after receipts are submitted. Students are eligible to receive up to $400 in conference funding per academic year. Applicants must be matriculated current students and enrolled at least half-time (five credits) in the Master of Arts in Cultural Studies or Master of Arts in Policy Studies programs at the time of travel. Funding can only be used to cover the costs of conference registration, lodging, food & drink (not including alcohol), and transportation.

Funds are available on a first-come, first-served basis. Conference dates must fall within the academic year (first day of autumn quarter through last day of spring quarter) during which the application is made. Students may also be eligible for $300 in additional funding from the UW Graduate School. You may apply for GSFEI funding only once every two years. You must apply for funding at least 1 month prior to your travel dates. This funding can only be used for transportation costs, and students are only eligible if they are presenting at the conference. To apply, enter the requested amount in the UW Graduate School transportation funding field of the application.

In order to receive reimbursement for conference travel, you must pay individually for your own expenses, including flights, lodging, meals, etc. Receipts submitted for reimbursement may only include expenses you incurred as an individual. If you wish to share lodging with another student, you are still required to submit a separate receipt verifying your individual payment. Many hotels will split the bill onto separate cards. If you wish to travel with another student, you must book and pay for flights or other transportation separately to ensure you have an acceptable receipt. Reimbursement will not exceed the approved funding amount and will only be made to the person whose credit card was charged and whose name is on the receipt.

Procedure

  1. Fill out this application and submit it electronically. Keep a copy for your records (you will be emailed a copy). Students should discuss the request with their portfolio advisors before submitting the petition.
  2. Once you receive approval (from the IAS Graduate Program Coordinator via email), proceed with registering for, traveling to, and participating in the conference. Keep all receipts for expenses associated with the trip, including registration, lodging, food & drink, and transportation.
  3. When you return from the conference, contact the IAS Graduate Program Coordinator to make an appointment to bring in your receipts, a 300-word (maximum) written summary of your experience at the conference, and, if requesting UW Graduate School transportation funding, documentation that you presented (i.e. a conference program). At this appointment, you will also be asked to sign a Travel Expense Voucher.

Deadline: The IAS Graduate Office will accept this application year-round.

Notification: Applicants will be notified by e-mail within four weeks of application submission.

Certification: By submitting this application, I certify that the information I have entered is correct to the best of my knowledge.

MAPS Application for Conference Funding Required
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Funding Options (Check all that apply): Required

If you are applying for GSFEI transportation funding, please enter the amount below.

Conference Attendance (Check all that apply): Required



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Describe the nature and purpose of your intended travel (250-word maximum).

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Include all that apply: conference registration, lodging, food & drink (not including alcohol), transportation.

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