Policies and Procedures

Academic Performance and Progress

Minimum Grade Requirements

Admission to the Graduate School allows students to pursue graduate study and research at the University of Washington as long as they maintain satisfactory performance and progress toward completion of their graduate degree program. These Guidelines stipulate the conditions for satisfactory and unsatisfactory academic (quarterly) performance and (multi-quarter) progress in the program.

The IAS Graduate Office, IAS Graduate Faculty, and IAS Graduate Program Director are available to assist all students in maintaining satisfactory academic performance in the School. Students who fail to meet the requirements for satisfactory academic performance and/or progress will be notified in writing by the IAS Graduate Office. For additional information see Graduate School Memorandum No. 16 and the University of Washington Bothell Catalog.

In order to remain in good standing in the IAS graduate programs and the University of Washington Graduate School, students must meet the following requirements:

  • Maintain a quarterly and cumulative grade point average (GPA) of 3.0 or higher
  • Earn a grade of 2.7 or higher in each core course. Please note core courses must be taken in order.
  • Earn a grade of 2.7 or higher in any course used to satisfy requirements for the relevant IAS graduate degree.
  • Remain continuously enrolled in the graduate school (Students may go on-leave for up to one year with approval of the program.
  • Make progress toward the Capstone Project in accordance with the Capstone Guide and the proposal approved by faculty Capstone advisor.

Unsatisfactory Performance

A quarterly and/or cumulative grade point average (GPA) below 3.0

WARN

Recommended for beginning students whose quarterly GPA and cumulative GPA are below 3.0 but whose grades in all core courses are at least 2.7; students must be in their first quarter in the School. Recommended for students whose quarterly GPA is 3.0 or higher but whose cumulative GPA is below 3.0.

PROBATION

Recommended for students whose quarterly GPA and cumulative GPA are below 3.0 (except as noted above for students who are in their first quarter in the School).This means that once students receive notice of PROBATION for a cumulative GPA below 3.0, they must maintain a quarterly GPA of 3.0 or higher until their cumulative GPA rises to 3.0 or higher.

FINAL PROBATION

Recommended for students whose quarterly GPA is below 3.0 and whose cumulative GPA has been below 3.0 for two successive quarters (excluding the first quarter in the School for full-time students in the School).

Final probation is used to warn students that they will be DROPPED at the end of the next quarter unless they improve their performance.

DROP

Recommended for students whose quarterly GPA is below 3.0 and whose cumulative GPA has been below 3.0 for three successive quarters (excluding the first quarter in the School)

Unsatisfactory Progress

A grade below 2.7 in any core course (BCULST 500, 501, 502, 510, 511, 512, and BPOLST 500, 501, 502, 503, 504, 505, 506, 508):

PROBATION

Recommended for students with a grade below 2.7 in any core course. A student who has not passed a core course with at least a 2.7 must repeat the course before proceeding on to the next course.

DROP

Recommended for students with a grade below 2.7 in a core course which has been retaken ONCE. This means that students who receive a grade below 2.7 in a core course must retake the SAME core course and must receive a grade of 2.7 or higher on the first retake, or they will be DROPPED from the School.

Recommended for students who have received grades below 2.7 in three core courses. This means that students can retake only two core courses.

NOTIFICATION

According to University procedures, students must receive written notification from the IAS Program Director of unsatisfactory performance (PROBATION, FINAL PROBATION) prior to being DROPPED from the School. The notification must include the steps required in order for the students to return to satisfactory performance.

APPEAL

Students may appeal change of status directly to the Vice Chancellor of Academic Affairs at the University of Washington, Bothell. Appeals must be filed in writing within four weeks after the notification of status change is mailed to the student. Appeals beyond the Vice Chancellor at the University of Washington, Bothell, should follow the procedure outlined in the Graduate School Memorandum No. 33, Academic Grievance Procedure.

Plagiarism

The following is quoted directly from the UW Bothell Policy on Academic and Behavioral Conduct: Plagiarism: Using another person's original words, ideas, or research, including material found on the Internet, in any academic exercise without properly crediting that person. Please read complete policy.

Examples include but are not limited to:

  • Failing to cite all sources used
  • Using another author's sentence or phrase structure without proper citation
  • Paraphrasing another author without crediting the author
  • Using another author's ideas without proper citation (e.g. footnotes, endnotes, etc.)
  • Using another's original work (writing, art, music, mathematics, computer code, or scientific work) in whole or in part without crediting that person
  • Stating facts that are not common knowledge without citing the source
  • Fabrication: Creating false information or data and presenting it as fact
  • Examples include but are not limited to:
  • Making up false quotes, statements, data, or sources
  • Improperly manipulating another's data to support your own theories
  • Citing sources that were not used
  • Misrepresenting your academic accomplishments to instructors or employers

Summer Quarter Courses

IAS offers few courses during Summer Quarter, if any. Students may consider summer coursework offered by another academic unit at the University of Washington. Students who wish to take coursework outside of IAS should seek approval prior to registration (see sections on cross campus enrollment and elective coursework in this guide). Students may also pursue directed research, an internship, or study abroad.

Repeating Courses

If a student fails to earn a grade of at least 2.7 in a course listed as a prerequisite for other courses, the student will be required to repeat the course and earn a passing grade before continuing on to subsequent courses. Graduate students may also, of their own accord, choose to repeat any course. However, graduate courses in IAS are offered only once each academic year. Consequently, students who repeat courses will likely delay their graduation. When a course is repeated, both the first and second grades will be included in the cumulative GPA, but the number of credits earned in the course will apply toward the degree requirements only once.

Withdrawal Policy

During the first two weeks of the quarter, a graduate student may withdraw from all courses for any reason by filing an appropriate form with the Registration Office either in person or by mail, or online using MyUW. The date of complete withdrawal is recorded on the student’s transcript.

Starting the third week of the quarter, a grade of W plus the week designation is recorded when graduate students drop any course. In case of a complete withdrawal, a W is posted.

Graduate students have until the last day of instruction of each quarter to withdraw completely from all courses. This withdrawal schedule applies to quarters of the regular academic year. The deadlines for Summer Quarter are established by the Dean of Summer Quarter. Unofficial withdrawal from a course results in a grade of 0.0.

Continuous Enrollment and On-Leave Requests

To maintain graduate status, a student must be enrolled continuously until completion of all requirements for the graduate degree. Graduate students must file for "On-Leave Status" for any quarter in which they will not be registered for courses. This requirement does not apply to Summer Quarter.

The application for On-Leave Status must be filed online, and there is a $25 fee for each quarter of leave. A student must be in good academic standing and have completed at least one quarter. Failure to maintain continuous enrollment or on-leave status constitutes evidence that the student has resigned from the Graduate School. In the event that a student wishes to resume studies in the program after having gone out of status, he or she will have to contact the IAS Graduate Office for approval and, if approved, pay the $250 reinstatement fee. Registering for and maintaining registration in classes before the end of the on-leave period automatically cancels On-Leave Status.

Please note: Periods spent On-Leave are included as part of the six-year maximum allowed for the completion of a UW master’s degree.