Master of Nursing

Successful continuation in the Graduate School

CONTINUATION OR TERMINATION OF STUDENTS IN THE GRADUATE SCHOOL

Graduate School Memorandum No. 16 (Revised February, 1989)

This memo has been edited for applicability to MN students. The full text is available on-line at:

http://www.grad.washington.edu/policies/memoranda/memo16.shtml

Admission to the Graduate School allows students to continue graduate study and research at the University of Washington only as long as they maintain satisfactory performance and progress toward completion of their graduate degree program. The definition of satisfactory performance and progress toward completion of the degree program may differ among degree offering units; therefore, it is imperative that each graduate unit has these requirements in writing, and distributes them to each graduate student. The following information should be included:

1. General expectations for graduate student performance within the academic unit, including, but not limited to, required coursework and length of time allowed for completion of various phases of the program.

2. The identification of persons in departments, colleges, schools, and groups who are responsible for both the evaluation of graduate student progress and for informing students about the fulfillment of these requirements, and when such evaluations are to be made.

3. Criteria by which performance and progress are to be evaluated, including areas which may or may not be negotiated.

4. Under what circumstances the graduate unit will recommend to the Dean of the Graduate School the alteration of a student's standing--i.e. conditions that warrant warn, probation, and final probation (see Suggested Guidelines for Change of Status Action), and length of time the academic unit will tolerate low scholarship or unsatisfactory performance and progress.

5. Procedures for appealing evaluations recommended to the Graduate School by the graduate program.

Satisfactory Progress

A master's student who is making satisfactory progress meets the University and program standards relative to scholarship and performance in pursuit of the master's degree and must meet the following criteria:

1. Maintain a 3.00 cumulative GPA

2. Earn a quarterly GPA of 3.00 or higher.

3. Earn a grade of 2.7 or higher in required courses.

4. In programs of study where course work is sequential, achieve course objectives and earn credit for each course each quarter in order to progress to the next quarter of the program of study.

5. Make adequate progress with the scholarly project as demonstrated by the faculty advisor's or supervisory committee chair's progress notes regarding student demonstration of interest, responsibility in working toward completion of project, and number of credits taken before a proposal has been approved.

6. Meet allessential behaviors for continuation and graduation.

A student whose overall progress in the UWB Master of Nursing Program is satisfactory but who receives a grade of less than 3.0 in any class will be contacted by the MN Advisor and/or Nursing Program Director to discuss ways of ensuring success in the program.

. If a change of status has been recommended, the Graduate School notifies the student in writing. The Graduate Coordinator to the student's advisor or supervisory committee chair may also send a letter when a change of status has been recommended.

Unsatisfactory Progress
Students who are having academic difficulties are encouraged to work directly with their course instructor and academic advisor. If applicable, they will work directly with their supervisory committee chair. Students who are not making satisfactory progress in a course will be issued a warning notice by the course faculty. Students who are not making satisfactory progress the program of study, as outlined in Graduate Memorandum #16 and/or the Essential Behavior Document are issued a warning letter. To guide the student toward success, a formal learning contract may be written by the faculty advisor and, as appropriate, by the Graduate Coordinator, in order to identify the areas of deficiency and specify corrective actions to satisfactorily meet program objectives. The student and faculty sign the learning contract. This learning contract may accompany the warning letter and will be placed in the student file.

If the student is included on the UW Graduate School's Low Scholarship Report, the student may also be recommended for warn, probation, final probation, or drop by Graduate Program Coordinator, the Program Director as approved by the majority of the nursing graduate faculty.

Final probation or drop may be recommended by the Graduate Program Coordinator, the Program Director to the UW Graduate School due to low grade point average or unsatisfactory performance and progress, and will be reviewed by the Dean of the Graduate School as outlined in Graduate School Memorandum No. 16. Students will be informed of a change in status by letter from the Dean of the Graduate School.

Review Process for Low Scholarship and Unsatisfactory Progress

Review of students who maintain a 3.0 grade point average (GPA) is at the discretion of the graduate unit and is expected to be undertaken at least annually. Students whose cumulative or quarterly GPA falls below a 3.0 must be reviewed quarterly and be provided with an explanation of performance expectations and a timetable for correction of deficiencies. Pre-master students are to be reviewed by supervisory committees, if such committees have been appointed, or by the graduate faculty members who have been designated to oversee such students' programs.

See Graduate School Memorandum No. 13, Supervisory Committees for Graduate Students, for an explanation of the role and responsibilities of supervisory committees. In evaluating the student's performance and progress, all of the following should be reviewed:

1. Grade reports: cumulative and quarterly GPA's computed on those courses taken while the student is enrolled in the University of Washington Graduate School. Computation is based only on courses numbered 400-599; courses graded I, S/NS, and CR/NC are excluded, as are the 600-800 series.

2. Performance during informal coursework and seminars.

3. Research capability, progress, and performance.

4. Any other information relevant to graduate program academic requirements.

A determination of satisfactory performance and progress may be made upon review of the factors indicated above and consideration of the student's progress relative to other students (part-time/full-time) in the program or to an individually negotiated schedule.

LOW SCHOLARSHIP

Low Grade Point Average

The Graduate School provides the Graduate Program Coordinator of each degree-offering unit with a quarterly Low Scholarship Report which lists the names of graduate students whose GPA's fall below 3.0 either cumulatively or for that quarter. Instructions and deadlines for completing the review and transmitting the recommendations are provided with the report.

Graduate Program Coordinator and the graduate faculty who supervise these students are expected to review the status of each student whose name appears on the low scholarship printout and to transmit to the Dean of the Graduate School a specific recommendation--i.e. no action, warn, probation, final probation, or drop--for each case. Final probation and drop recommendations must be accompanied by a statement that describes the student's academic problems and provides an explanation for the recommended action by the graduate faculty or supervisory committee involved.

Graduate programs deciding that either "no action" or "warn" is the appropriate action to be taken based on the student's performance, may initiate contact with the student without such action appearing on the student's permanent record. The Registrar will record only those actions recommending probation, final probation, and drop.

Unsatisfactory Progress

To determine satisfactory performance or progress, the following criteria should be used:

1. Performance in the fulfillment of degree program requirements.

2. Performance during informal coursework and seminars.

3. Research capability, progress, and achievements.

When review of a student's performance and progress result in a determination that it has been unsatisfactory, the name of the student and recommendation for action--i.e. warn, probation, final probation, or drop--should be transmitted by the Graduate Program Coordinator or the head of the graduate unit to the Dean of the Graduate School by the appropriate deadline dates.

All recommendations of unsatisfactory performance and progress must be accompanied by a well-documented statement of the circumstances involved and evidence that the action requested is supported by the majority of the graduate faculty, delegated representatives, or supervisory committee involved. Students should receive written notification of this action which includes information regarding the necessary steps the student must take to maintain their graduate student status in good standing.

Suggested Guidelines for Change of Status Action

Suggested guidelines for determining the action to be recommended for low grade point average or unsatisfactory performance and progress are given below:

No Action

May be recommended for those students whose cumulative GPA is above 3.0 but whose most recent quarter's work is below 3.0, if the review has determined that this condition is not cause for immediate concern.

Warning

1. May be recommended for those students whose cumulative GPA has dropped slightly below 3.0--i.e. 2.99-2.95

2. May be recommended for those students who have failed to meet expectations for performance and progress as determined by the graduate program.

Action taken, as indicated above, will be initiated by the graduate program and reported to the graduate school, but will not appear on the student's permanent record. The department is expected to notify each student in writing.

Probation

1. May be recommended for those students who have not corrected the deficiency which caused the warn action within the time limit specified by the graduate program.

2. May be recommended for those students who depart suddenly and substantially from scholarly achievement as defined by the graduate program. (A previous warn recommendation is not necessary).

3. Programs may determine the length of probationary status. (The Graduate School recommends no less than one quarter and no more than three quarters of probationary status). Students should be informed of the current program policy regarding the length of the probationary period.

Final Probation

1. May be recommended for those students who have not corrected the condition(s) that caused the probation recommendation within the time limit specified by the graduate program.

2. May be recommended for those students who fail to progress toward completion of the graduate program. A student will be carried on final probation status for one quarter before being changed to drop, probation, or some other status.

Drop

Final action to be recommended. A drop recommendation means immediate drop from the University of Washington. Therefore, this recommendation must be received in the Graduate School soon after the beginning of the quarter following the quarter on which the decision is based.

Recommendations for action on low grade point average or unsatisfactory performance and progress will be reviewed by the Dean of the Graduate School, and students will be informed of a change in status by letter from the Dean.

Appeals

Students may appeal change of status, as explained above, directly to the Chairperson of the graduate degree granting unit. Appeals beyond this point should follow the process outlined in Graduate School Memorandum No. 33, Academic Grievance Procedure.

Please note: Action is taken for one (1) quarter only. No action will appear on the transcript for any subsequent quarter unless a recommendation is made to the Dean.

EVALUATION PROCEDURES

Frequency of Evaluation of Progress

Masters student performance is reviewed on a quarterly and on an annual basis as described below. Student-faculty conferences may be initiated by the student or by a faculty member at any time.

Quarterly Reviews

Quarterly reviews are conducted by:

1. The Graduate Program Coordinator and the Program Director, who:

a. Receive a quarterly Low Scholarship Report from the UW Graduate School listing students with a cumulative or quarterly G.P.A. less than 3.00;

b. Seek input from the faculty advisor or the supervisory committee chair and other nursing faculty regarding a listed student;

c. Based on the assessment, may recommend the following actions in writing to the Graduate School regarding a listed student: no action, warn, probation, final probation, or drop

2. The faculty advisor and/or the supervisory committee chair, and /or program faculty who:

a. Assess student readiness to progress in the program, make progress notes in the student file, and may hold conferences with the student to discuss their progress;

b. Seek input from faculty members if progress is not being made on the scholarly project. If progress is not being made on the scholarly project, faculty members may recommend that the student be sent a letter of warning.

c. At the request of the Graduate Coordinator reviews the total record of a student on the Low Scholarship Report to determine if the student is meeting program requirements and making satisfactory progress with the scholarly project, noting the recommendations in the student file.

Annual Reviews
The MN Advisor and the Program Director in concert with faculty conduct annual reviews in Winter Quarter each year. Students are notified in writing of the outcome of the annual review which may include recommendations for action by the student and/or the student's supervisory committee.

, colleges, schools, and groups who are responsible for both the evaluation of graduate student progress and for informing students about the fulfillment of these requirements, and when such evaluations are to be made.

3. Criteria by which performance and progress are to be evaluated, including areas which may or may not be negotiated.

4. Under what circumstances the graduate unit will recommend to the Dean of the Graduate School the alteration of a student's standing--i.e. conditions that warrant warn, probation, and final probation (see Suggested Guidelines for Change of Status Action), and length of time the academic unit will tolerate low scholarship or unsatisfactory performance and progress.

5. Procedures for appealing evaluations recommended to the Graduate School by the graduate program.

Satisfactory Progress

A master's student who is making satisfactory progress meets the University and program standards relative to scholarship and performance in pursuit of the master's degree and must meet the following criteria:

1. Maintain a 3.00 cumulative GPA

2. Earn a quarterly GPA of 3.00 or higher.

3. Earn a grade of 2.7 or higher in required courses.

4. In programs of study where course work is sequential, achieve course objectives and earn credit for each course each quarter in order to progress to the next quarter of the program of study.

5. Make adequate progress with the scholarly project as demonstrated by the faculty advisor's or supervisory committee chair's progress notes regarding student demonstration of interest, responsibility in working toward completion of project, and number of credits taken before a proposal has been approved.

6. Meet all essential behaviors for continuation and graduation.

A student whose overall progress in the UWB Master of Nursing Program is satisfactory but who receives a grade of less than 3.0 in any class will be contacted by the MN Advisor and/or Nursing Program Director to discuss ways of ensuring success in the program.

If a change of status has been recommended, the Graduate School notifies the student in writing. The Graduate Coordinator to the student's advisor or supervisory committee chair may also send a letter when a change of status has been recommended.

Unsatisfactory Progress
Students who are having academic difficulties are encouraged to work directly with their course instructor and academic advisor. If applicable, they will work directly with their supervisory committee chair. Students who are not making satisfactory progress in a course will be issued a warning notice by the course faculty. Students who are not making satisfactory progress the program of study, as outlined in Graduate Memorandum #16 and/or the Essential Behavior Document are issued a warning letter. To guide the student toward success, a formal learning contract may be written by the faculty advisor and, as appropriate, by the Graduate Coordinator, in order to identify the areas of deficiency and specify corrective actions to satisfactorily meet program objectives. The student and faculty sign the learning contract. This learning contract may accompany the warning letter and will be placed in the student file.

If the student is included on the UW Graduate School's Low Scholarship Report, the student may also be recommended for warn, probation, final probation, or drop by Graduate Program Coordinator, the Program Director as approved by the majority of the nursing graduate faculty.

Final probation or drop may be recommended by the Graduate Program Coordinator, the Program Director to the UW Graduate School due to low grade point average or unsatisfactory performance and progress, and will be reviewed by the Dean of the Graduate School as outlined in Graduate School Memorandum No. 16. Students will be informed of a change in status by letter from the Dean of the Graduate School.

Review Process for Low Scholarship and Unsatisfactory Progress

Review of students who maintain a 3.0 grade point average (GPA) is at the discretion of the graduate unit and is expected to be undertaken at least annually. Students whose cumulative or quarterly GPA falls below a 3.0 must be reviewed quarterly and be provided with an explanation of performance expectations and a timetable for correction of deficiencies. Pre-master students are to be reviewed by supervisory committees, if such committees have been appointed, or by the graduate faculty members who have been designated to oversee such students' programs.

See Graduate Student Memorandum No. 13, Supervisory Committees for Graduate Students, for an explanation of the role and responsibilities of supervisory committees. In evaluating the student's performance and progress, all of the following should be reviewed:

1. Grade reports: cumulative and quarterly GPA's computed on those courses taken while the student is enrolled in the University of Washington Graduate School. Computation is based only on courses numbered 400-599; courses graded I, S/NS, and CR/NC are excluded, as are the 600-800 series.

2. Performance during informal coursework and seminars.

3. Research capability, progress, and performance.

4. Any other information relevant to graduate program academic requirements.

A determination of satisfactory performance and progress may be made upon review of the factors indicated above and consideration of the student's progress relative to other students (part-time/full-time) in the program or to an individually negotiated schedule.

LOW SCHOLARSHIP

Low Grade Point Average

The Graduate School provides the Graduate Program Coordinator of each degree-offering unit with a quarterly Low Scholarship Report which lists the names of graduate students whose GPA's fall below 3.0 either cumulatively or for that quarter. Instructions and deadlines for completing the review and transmitting the recommendations are provided with the report.

Graduate Program Coordinator and the graduate faculty who supervise these students are expected to review the status of each student whose name appears on the low scholarship printout and to transmit to the Dean of the Graduate School a specific recommendation--i.e. no action, warn, probation, final probation, or drop--for each case. Final probation and drop recommendations must be accompanied by a statement that describes the student's academic problems and provides an explanation for the recommended action by the graduate faculty or supervisory committee involved.

Graduate programs deciding that either "no action" or "warn" is the appropriate action to be taken based on the student's performance, may initiate contact with the student without such action appearing on the student's permanent record. The Registrar will record only those actions recommending probation, final probation, and drop.

Unsatisfactory Progress

To determine satisfactory performance or progress, the following criteria should be used:

1. Performance in the fulfillment of degree program requirements.

2. Performance during informal coursework and seminars.

3. Research capability, progress, and achievements.

When review of a student's performance and progress result in a determination that it has been unsatisfactory, the name of the student and recommendation for action--i.e. warn, probation, final probation, or drop--should be transmitted by the Graduate Program Coordinator or the head of the graduate unit to the Dean of the Graduate School by the appropriate deadline dates.

All recommendations of unsatisfactory performance and progress must be accompanied by a well-documented statement of the circumstances involved and evidence that the action requested is supported by the majority of the graduate faculty, delegated representatives, or supervisory committee involved. Students should receive written notification of this action which includes information regarding the necessary steps the student must take to maintain their graduate student status in good standing.

Suggested Guidelines for Change of Status Action

Suggested guidelines for determining the action to be recommended for low grade point average or unsatisfactory performance and progress are given below:

No Action

May be recommended for those students whose cumulative GPA is above 3.0 but whose most recent quarter's work is below 3.0, if the review has determined that this condition is not cause for immediate concern.

Warning

1. May be recommended for those students whose cumulative GPA has dropped slightly below 3.0--i.e. 2.99-2.95

2. May be recommended for those students who have failed to meet expectations for performance and progress as determined by the graduate program.

Action taken, as indicated above, will be initiated by the graduate program and reported to the graduate school, but will not appear on the student's permanent record. The department is expected to notify each student in writing.

Probation

1. May be recommended for those students who have not corrected the deficiency which caused the warn action within the time limit specified by the graduate program.

2. May be recommended for those students who depart suddenly and substantially from scholarly achievement as defined by the graduate program. (A previous warn recommendation is not necessary).

3. Programs may determine the length of probationary status. (The Graduate School recommends no less than one quarter and no more than three quarters of probationary status). Students should be informed of the current program policy regarding the length of the probationary period.

Final Probation

1. May be recommended for those students who have not corrected the condition(s) that caused the probation recommendation within the time limit specified by the graduate program.

2. May be recommended for those students who fail to progress toward completion of the graduate program. A student will be carried on final probation status for one quarter before being changed to drop, probation, or some other status.

Drop

Final action to be recommended. A drop recommendation means immediate drop from the University of Washington. Therefore, this recommendation must be received in the Graduate School soon after the beginning of the quarter following the quarter on which the decision is based.

Recommendations for action on low grade point average or unsatisfactory performance and progress will be reviewed by the Dean of the Graduate School, and students will be informed of a change in status by letter from the Dean.

Appeals

Students may appeal change of status, as explained above, directly to the Chairperson of the graduate degree granting unit. Appeals beyond this point should follow the process outlined in Graduate School Memorandum No. 33, Academic Grievance Procedure.

Please note: Action is taken for one (1) quarter only. No action will appear on the transcript for any subsequent quarter unless a recommendation is made to the Dean.

EVALUATION PROCEDURES

Frequency of Evaluation of Progress

Masters student performance is reviewed on a quarterly and on an annual basis as described below. Student-faculty conferences may be initiated by the student or by a faculty member at any time.

Quarterly Reviews

Quarterly reviews are conducted by:

1. The Graduate Program Coordinator and the Program Director, who:

a. Receive a quarterly Low Scholarship Report from the UW Graduate School listing students with a cumulative or quarterly G.P.A. less than 3.00;

b. Seek input from the faculty advisor or the supervisory committee chair and other nursing faculty regarding a listed student;

c. Based on the assessment, may recommend the following actions in writing to the Graduate School regarding a listed student: no action, warn, probation, final probation, or drop

2. The faculty advisor and/or the supervisory committee chair, and /or program faculty who:

a. Assess student readiness to progress in the program, make progress notes in the student file, and may hold conferences with the student to discuss their progress;

b. Seek input from faculty members if progress is not being made on the scholarly project. If progress is not being made on the scholarly project, faculty members may recommend that the student be sent a letter of warning.

c. At the request of the Graduate Coordinator reviews the total record of a student on the Low Scholarship Report to determine if the student is meeting program requirements and making satisfactory progress with the scholarly project, noting the recommendations in the student file.

Annual Reviews
The MN Advisor and the Program Director in concert with faculty conduct annual reviews in Winter Quarter each year. Students are notified in writing of the outcome of the annual review which may include recommendations for action by the student and/or the student's supervisory committee.