UW Bothell Alert

The SR-522/I-405 exit ramp to the south entrance of the UW Bothell/Cascadia CC campus will be closed beginning Wednesday, Sept. 17 until further notice. Drivers are advised to take the Beardslee exit (195th street) as an alternative.

Details

ePortfolios

How Do I... in Google Sites

*Note* This FAQ is a work-in-progress. If you cannot find your answer here, or elsewhere in the ePortfolio tutorial pages, email us for help at learningtech@uwb.edu, call us at (425)352-3456, or visit us in LBA-204.

 

Add pages?

Click here for more information or for the text tutorial

[Return to Top of Page]

 

Name my Google Site?

To change the name of your Google Site:

  • Click on More, followed by Manage Site
  • Next, type in the new name in the Site name text box
  • Then click save, before finally navigating back to your site.

Depending on whether you are creating an ePortfolio for CUSP or IAS, the naming convention will be different.

  • CUSP Students: CUSP Portfolio Lastname, Firstname
  • IAS Students: IAS Portfolio Lastname, Firstname
  • Students of Health Studies: Health Studies Portfolio Lastname, Firstname

[Return to Top of Page]

 

Add an external URL or Email to the navigation?

To add an outside URL to the navigation menu, you must first know how to manually edit the sidebar or navigation bar. If you have never done this, click here to visit the tutorial.

To add a URL to a domain outside of your Google Site, you must:

  1. Click More on the top right of a page, then Edit Site Layout
  2. Click on the navigation bar to bring up an editing window
  3. Next, uncheck Automatically organize my navigation
  4. Now, click Add URL and type in the page title where it says 'text to display'. Add the page's URL or Email underneath
  5. Press Okay to save

Note: If you remove automatic organization you will need to manually set up your navigation to make it appear as it did when it was automatically organized.

[Return to Top of Page]

 

Embed HTML?

Using HTML in your Google Site ePortfolio allows a larger variety of content and more flexibility in customization. You don't have to be a programmer to know how to code for basic use calls for simply copying and pasting codes from sites such as YouTube or Scribd.

To embed HTML onto your page:

  1. Click onto the 'Edit Page' button on the top right of the page (or press E on your keyboard)
  2. Click <HTML> in the rich text editor
  3. Locate where you want your code to be placed
  4. Copy and paste a code you have found, or start creating your own!

     OR

  1. Click onto the 'Edit Page' button on the top right of the page (or press E on your keyboard)
  2. Click Insert on the top left of the page, then HTML Box under Gadgets
  3. Copy and paste the HTML code into the window that appears
  4. Press Save

There are many resources available on the web (such as w3schools) to help you learn more about HTML and web development.

[Return to Top of Page]

 

Insert an Images?

Adding Images to your Google Site can improve the visual appeal of your site and draw the interest of the viewer.

  1. First, begin editing the page you want the image on
  2. Next, click on the Insert menu and select Image
  3. Select Upload Image and select the image to upload and click OK

Once an image has been inserted, a menu will pop up any time you select that image. This menu will allow you to change the alignment, size, and text wrapping of the image, as well as adding a link to the image.

[Return to Top of Page]

 

Insert a link?

For text:

  1. Click Edit page (or press E on your keyboard)
  2. Find the text that you want to hold the link and highlight that text. (Highlight text by holding down a left click and then dragging)
  3. Next, click the 'link' button in the editing bar on the upper half of the screen.
  4. To link to a web page in your site, make sure 'Existing Page' is selected and choose the page on your site to which you want to link.
  5. To link to a web page outside of your Google Site, make sure 'web address' is selected and type or paste the URL for the page to which you want to link.

For an image:

  1. Click Edit page (or press E on your keyboard)
  2. Embed the image on the page (click here to learn how to embed an image)
  3. Click on the image while in editing mode, which brings up the editing options for that image.
  4. To change the URL, click Change
  5. Type or paste the URL for the web page to which you want your image to link.

[Return to Top of Page]

 

Attach files to a page?

You can attach files within the Attachments section at the bottom of any page or within a File Cabinet-type page.

To attach a document to a standard page, click Add File at the bottom of the page. If Add File is not available, then you will need to add the ability to attach files for that page

File Cabinet page-types work as a normal page with additional features for attaching and organizing files located at the bottom of the page.

  • Add File allows you to attach files from your hard drive. Add Link will allow you to use a URL to link to a file on the web, or to link to a webpage. Add from Drive allows you to attach files from your Google Drive.
  • Move to offers the ability to create new folders or to move selected files to existing folders.
  • The file cabinet also allows for descriptions to be added to attached files. To use this feature, hover the move between the file name and file size. Then click on the highlighted box that appears to input your description.

[Return to Top of Page]

 

Display PDFs on my Google Sites webpages?

Although you can display Google Documents in your Google Site relatively easily, Google doesn't allow you to easily embed PDF files that you've uploaded into Google Docs. If you try to use the "Insert > Document" method for a PDF that you've uploaded to Google Docs, it will say something like "The URL is not supported."

In order to display a PDF on a Google Site webpage, we recommend using a third-party service called www.scribd.com. In order to use Scribd.com, you must:

  1. Sign up for a free account.
  2. Then, you can upload PDFs (note: you can keep the PDF private by selecting the check box before uploading the document).,
  3. Then, after the document has been uploaded, click the Embed button under the 'Share and Embed' heading on the right hand side of the page.
  4. Under the 'Embed this document' heading click Copy (or Ctrl + C on your keyboard) to copy the embed code.
  5. Paste the code in the HTML editor of the web page. Instructions are found in this tutorial

[Return to Top of Page]

 

View page as viewer (preview page)?

  1. Open the More Actions menu on the top right (or press on your keyboard)
  2. Click preview page as viewer (or press then on your keyboard)

[Return to Top of Page]

 

Scan paper documents?

There is a scanner located next to the IT Help Desk. There, you can ask for help on scanning from someone at the desk. The IT Help Desk is located on the second floor of the Campus Library across the north sky bridge.

There are also two scanners in the Open Lab (UW2-140) and there are scanners in the Campus Library. All of these scanners can scan documents up to 8 ½ X 11 inches.

If you use the scanners in the Open Lab, contact the IT Help Desk for help by going to the phone in the Open Lab and dialing 2-3456.

If you use the scanners in the Campus Library, speak with someone at the adjacent Information Commons desk.

[Return to Top of Page]

 

Change site URL?

Technically you cannot change your URL in Google Sites. As an alternative, you can copy your existing site to a new URL. To do this:

  1. Open the More Actions menu on the top right (or press on your keyboard)
  2. Click Manage Site (or press then on your keyboard)
  3. Towards the middle of the page click Copy this Site
  4. Enter your new site name where it says Site Name
  5. Click Copy

[Return to Top of Page]

 

Manage attached files?

  1. On your ePortfolio page, click on More (or M on your keyboard) in the top-right corner of the page.
  2. In the drop-down menu, select Manage Site
  3. In the left sidebar menu, click on Attachments
  4. Here, in your file repository, you will be able to Replace, Move, Rename, or Delete files. Check the box next each file you want to manage and then select the action you want to perform at the top. More information and further instructions/details can be found in this tutorial.

[Return to Top of Page]

 

Move pages?

  1. Click on the page you want to move.
  2. Click More (or M on your keyboard) in the top-right corner of the page.
  3. Click Move Page (or Shift + M).
  4. A window will appear, showing your site's page structure. Select which new page or section you would like your current page to fall under.
  5. Click Move to save.

[Return to Top of Page]

 

Save a page as a template?

Saving pages as templates makes it convenient when you have multiple pages of a similar style. To save a page as a template:

  1. Click on the page you want to save as a template.
  2. Click More (or M on your keyboard) in the top-right corner of the page.
  3. Click Save page as template.
  4. Enter the name, description and default location of your template.
  5. Click Save when you are done.

[Return to Top of Page]

 

Delete pages?

To delete a page:

  1. Click on the page you want to delete
  2. Click More (or M on your keyboard) in the top-right corner of the page.
  3. Click Delete page (or Shift + 3).
  4. Click Delete to confirm.

[Return to Top of Page]

 

Recover a deleted page?

  1. Open the Manage Site menu on the top right (or press on your keyboard)
  2. Click on Deleted Items on the navigation bar to the left
  3. Check the box next to the page you would like to recover
  4. Click Recover

[Return to Top of Page]

 

Linking text to the middle of a page (create an HTML anchor)?

Creating links to anchors makes it so that you can link to a specific point on a web page. This is especially helpful for pages with an index refering to a long list of content. For example, you may have clicked a link on this page's index to find this tutorial or if you click [Return to Top of Page], it will take you back to the top of the page.

To link text to the middle of a page:

  1. Click on the page where you want to drop an anchor and click Edit Page.
  2. Click HTML on the formatting menu.
  3. In the window that appears, locate where you want your anchor held.
  4. Copy and paste the HTML code as follows: <a name="AnchorName" />
  5. Replace AnchorName with a name that reflects this link's destination.
  6. Update and save your changes

You have two options when it comes to linking to your anchor: either linking it from the same page or a from different page. Either way, the process is the same.

  1. Follow the steps you would to insert a link
  2. Paste the page URL followed by #AnchorName
  3. The URL for your anchor will look something like this: http://sites.google.com/a/uw.edu/YourSite/Page#AnchorName  YourSite is the name of your site, Page is the page that contains the destination of your link, and AnchorName is the name you used to mark the destination of your anchor link.
  4. Click OK

*Note: If you know HTML and would rather manually enter the links:

  1. Create a link as you normally would. 
  2. Use <a href="#AnchorName">Link Text</a> to link an anchor to the same page
  3. Or use <a href="WebsiteURL#AnchorName">Link Text</a> to link an anchor to an external page

Visit w3schools HTML Links tutorial to learn more about HTML linking

[Return to Top of Page]

 

Add/Remove the comments and/or attachments function from the bottom of a page?

To add/remove the links to subpages of a given page, you must make sure that this function is enabled/disabled for that page. To do this:

  1. Go to the page where you want to add or remove comment/attachments
  2. Click More (or M on your keyboard) in the top-right corner of the page.
  3. Select Page Settings (or U)
  4. In the small window, check/uncheck the boxes next to Allow Attachments and/or Allow Comments
  5. Click Save when you are done

Unfortunately, you must do this for each page. There is no way to globally manage all of the pages of your site at once.

[Return to Top of Page]

 

Delete an entire Google Site?

Note: Before proceeding, make sure you have removed and stored, or transferred, all the contents of the site that you want to keep.

To delete one of your Google Sites, you must:

  1. Go to the site you want to delete.
  2. Click More and then Manage Site in the drop down menu
  3. Next, click on the Delete this Site button, situated underneath the site description text box
  4. When clicked, a window will pop up, asking you if you really want to delete this site. This action is irreversible.
  5. Click Delete when you are sure and ready to proceed.

[Return to Top of Page]

 

Link to portfolio artifacts?

  1. Go to the page you want to link the artifact to
  2. Click on Edit page
  3. Highlight a section of text on the page to add the link to
  4. Click on the Link icon (looks like a chain)
  5. You can either link this section of content to another page in your portfolio or have it link to an external web address.

    To link to another page in your portfolio, click on Sites page, on the left, and then click on the specific page you want to link to.Click OK when you are done.

    To link to an external web address, click on Web address, on the left, copy the URL of the website you want to link to and then paste it in the text box. Click OK when you are done.

For more information/detail, click here to watch the video tutorial.

[Return to Top of Page]

 

Change site background?

  1. Open the More Actions menu on the top right (or press on your keyboard)
  2. Click onto Manage Site (or then on your keyboard)
  3. On the bottom of the left sidebar, click on Themes, Colors, and Fonts
  4. Click Entire Page in the custom window
  5. Click on Background
  6. The right of the menu gives you options for the background color, image, and wrapper image. You can choose the theme's default colors, or customize your own background

[Return to Top of Page]

Add a header or footer?

  1. Open the More Actions menu on the top right (or press on your keyboard)
  2. Click onto Edit Site Layout (or Shift on your ketboard)
  3. Click the Header button on the top menu to enable or disable a header 
  4. Click the Custom Footer button on the top menu to enable or disable a footer

[Return to Top of Page]

 

Customize a header? 

  1. Open the More Actions menu on the top right (or press on your keyboard)
  2. Click onto Edit Site Layout (or Shift on your keyboard)
  3. If you do not already have a header, enable it by clicking the Header button on the top menu
  4. Click on the header to edit your site header
  5. A new window will appear: you can change the height and alignment, select a logo, or upload an image to use as your header

[Return to Top of Page]

 

Change a page URL?

  1. Go to the page you would like to change the URL
  2. Open the More Actions menu on the top right (or  on your keyboard)
  3. Click Page Settings (or U on your keyboard)
  4. A new window will appear. Where it says Page URL insert the new URL to your page

[Return to Top of Page]

 

Hide page titles?

  1. Open the More Actions menu on the top right (or press on your keyboard) 
  2. Click on Page Settings (or press on your keyboard)
  3. A window will pop up. Uncheck "Show page title"

[Return to Top of Page]

 

Customize site colors and themes?

  1. In your portfolio, click on More, then Manage Site
  2. In the left navigation menu, click on Themes, Colors, and Fonts at the bottom of the menu
  3. You can change your portfolio's base theme by clicking on the drop-down menu at the top and choosing one of many themes.
  4. By selecting a base theme, you can then customize each individual element of your portfolio with the options underneath the base theme drop-down menu.

Click here for more information on colors and themes

[Return to Top of Page]

 

Edit the sidebar or navigation bar

  1. Go to your profile, click on More, and then select Edit site layout
  2. Hover your mouse over the left sidebar menu and click on Navigation when it appears
  3. Uncheck the box next to Automatically organize my navigation to reveal a box with arrows on the right-hand side
  4. Click Add page to insert pages into your navigation menu. Keep adding until you have all of the pages you want to include in your navigation menu
  5. Once all of your pages have been added, click on one of the pages and use the arrows on the right-hand side to move the page up or down the menu. You can also change the indentation of each of the pages, making them fall underneath different sections of a page.
  6. Click OK then Close when you are done

For more information/detail, click here to watch the video tutorial

[Return to Top of Page]

 

Change site width?

  1. Open the More Actions menu on the top right (or press on your keyboard)
  2. Click on Edit Site Layout (or Shift on your keyboard)
  3. On the top menu bar, look where it says Site Width
  4. You can choose to use the default width or click the Custom button to enter pixels or a percentage 

[Return to Top of Page]

 

Make all subpages visible in navigation?

The way to collapse will differ based on whether or not you have allowed Google to automatically organize your navigation bar.

If you have allowed Google to organize your navigation bar:

  1. Click on More then Edit Site Layout
  2. Click onto your navigation bar. The navigation should highlight when you hover your mouse over it. The Configure Navigation screen will appear
  3. Under Levels of Pages to Show select All from the drop-down menu
  4. Press OK

If you have chosen to manually edit your navigation bar, then there is no simple button that collapses your subpages. Instead, click on the left and right arrow keys on the right side of the menu to move around subpages. 

[Return to Top of Page]

 

Change the order of attachments on a page?

Unfortunately, Google Sites does not offer a simplistic way of changing the order of attachments on a web page. The best way to manage all attachments, including ordering attachments on a given web page, is to go to the Manage Attachments page in the site management section. To do this:

  1. Go to your Google Site, click on More, then Manage Site
  2. Click Attachments in the left navigation menu

Now that you know where to manage all files, you need to manually rename documents, (in the order that you want the documents in) in alphanumerical order. Start with 1 through 9 (Google does not read numbers higher than 9) followed by A through Z.

  1. Rename each document on a given page by checking the box next to the document and clicking Rename near the top of the page.
  2. Type the number 1 with a period (e.g. "1.") in front of the name of the document.
  3. Click Rename to save
  4. Repeat steps 1-3 with the other files that are housed on that page following the alphanumeric order
  5. Remember: this is only for documents on one given page. If you order attachments on a different web page, you can start over with the number 1.

[Return to Top of Page]

 

Add/Remove links to subpages at the bottom of a page?

  1. Go to the page where you want to add/remove subpage links.
  2. Click More, then select Page Settings.
  3. In the small window, check/uncheck the box next to Show links to sub-pages
  4. Click Save.

Unfortunately, you must do this for each page. There is no way to globally manage all of the pages of your site at once.

[Return to Top of Page]

 

Compare page revisions?

  1. Go to the page you want to review
  2. Open the More Actions menu on the top right (or press on your keyboard) 
  3. Click on Revision History (or then on your keyboard)
  4. To preview a version, click on a version number
  5. The top menu will give an option to compare two versions
  6. Select a version from the dropdown menu to compare

[Return to Top of Page]

 

Revert to an old page version?

  1. If you want to revert to an old version of a page, go to the version history page
  2. Do this by clicking on the More Actions menu (or on your keyboard) and click on Revision History (or then on your keyboard)
  3. Click on a version number to preview the page
  4. In the top menu click Revert to this version

[Return to Top of Page]

 

Remove the search bar?

  1. Open the More Actions menu on the top right (or press on your keyboard)
  2. Click onto Manage Site (or press then on your keyboard)
  3. Towards the middle of the page, press Configure Search
  4. Uncheck Enable Search

[Return to Top of Page]