Office 365 Migration

Room Reservations and Vacation Calendars

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Room & Vacation Calendars

AKA Resource Calendars

conf-cal-(1).pngIn Office 365, "Resources" (e.g., meeting/conference rooms, audio-visual equipment, vacation calendars, project calendars) can have accounts just like any other user. The whole campus can schedule an appointment and include the resource just like any other user! The resource will automatically accept in most cases ( some rooms will require your invitation to be approved ). You will be able to add the resource calendars to your calendar view in Office 365, but you can see the resource’s availability in your appointment request just like your other attendees.

Visit our How-To page for information on the basics of calendars!

Importaint: for Conference Rooms, Please include your contact information the the "Location" field after you add the room. This way people can contact you about your appointment (and in the future you can contact others about their appointments )

 

What Resource Calendars are in Office 365?

Contact Info

Room Resource Name

Contact

UWB.Conference Room DISC-352F

Editors:

  • Alexis Mary Menth
  • Annelie Arthursson
  • Annie Brelsford
  • Christine Cannan
  • Christine Howard
  • Eileen Harasimowicz
  • Jacinta Ritchie
  • Janet McDaniel
  • Janet Wilt
  • Kathleen Burns
  • Larry Burris
  • Lisa Nguyen
  • Lorrie Cain
  • Lynette Vega
  • Samantha Vengroski
  • Taraneh  Guidry
  • Therese Grant

Information:

Contact UWBSTEM@uw.edu 
 

Meeting Coordinator is responsible for:

  • Meeting reservations - provide contact name, phone number, type of meeting and number of attendees

  • Cancelling reservations

  • Arranging special needs, such as audio-visual, catering, parking, etc.

  • Clean up, pack up

  • If you are having food, please pack up your trash and place it in the containers provided

  • Returning room to original furniture set up

 

Department Owner is responsible for:

  • Giving 1 week prior notice before bumping a meeting

  • Maintaining calendar

 
* NOTE:
  • Discovery Hall building hours are 8am – 5pm, Monday – Friday.  Meetings scheduled outside of building hours will require access coordination with UWB Security.

  • If you require technical support please contact Information Technology (uwbit@uw.edu).

 

Contact

UWB.Conference Room DISC-452F

Editors:

  • Annelie Arthursson
  • Annie Brelsford
  • Cheryl Duncan
  • Christine Cannan
  • Christine Howard
  • Eileen Harasimowicz
  • Jacinta Ritchie
  • Janet McDaniel
  • Janet Wilt
  • Kathleen Burns
  • Larry Burris
  • Lisa Nguyen
  • Lorrie Cain
  • Lynette Vega
  • Samantha Vengroski
  • Taraneh  Guidry
  • Therese Grant

Information:

Contact UWBSTEM@uw.edu

Meeting Coordinator is responsible for:
  • Meeting reservations - provide contact name, phone number, type of meeting and number of attendees

  • Cancelling reservations

  • Arranging special needs, such as audio-visual, catering, parking, etc.

  • Clean up, pack up

  • If you are having food, please pack up your trash and place it in the containers provided

  • Returning room to original furniture set up

 

Department Owner is responsible for:

  • Giving 1 week prior notice before bumping a meeting

  • Maintaining calendar

 
* NOTE:
  • Discovery Hall building hours are 8am – 5pm, Monday – Friday.  Meetings scheduled outside of building hours will require access coordination with UWB Security.

  • If you require technical support please contact Information Technology (uwbit@uw.edu).

Contact

UWB.Conference Room HH-1160

Editors:

  • Anna Cooper
  • Heidi Norbjerg
  • Jill Orcutt
  • Kelly Betts
  • Nicolette Hornbeck
  • Susan Smith
  • Therese Grant
  • Tracy Lyons
  • Nicole David
  • Alyssa Marsh

Information:

For Reserve Instructions Visit Calendar Basics Page

Meeting Coordinator is responsible for:
  • Meeting reservations - provide contact name, phone number, type of meeting and number of attendees

  • Cancelling reservations

  • Arranging special needs, such as audio-visual, catering, parking, etc. (for technical support contact IT at uwbit@uw.edu) 

  • Clean up, pack up (HH Multi-Purpose Room is not supported by UWB Facilities Services)

  • If you are having food, please pack up your trash and place it in the containers provided

  • Returning room to original furniture set up – see posted diagram

  • Any additional furniture required must be provided by an outside vendor

  • Maximum occupancy is 82

  • Access to room 1160B / UWave Radio must be maintained at all times.

 

Department Owner is responsible for:

  • Giving 1 week prior notice before bumping a meeting

  • Maintaining calendar

 

* NOTE: 

  • Husky Hall building hours are 8am – 6pm, Monday – Friday.  Meetings scheduled outside of building hours will require access coordination with UWB Security.

  • Husky Hall is not supported by UWB Facility Services, so you will need to reserve additional furniture from an outside vendor.  

  • If you require technical support please contact Information Technology (uwbit@uw.edu).  Please understand that IT support for the existing presentation technology (as well as any additional requested equipment) might take additional time due to distance and travel time.

 

Contact

UWB.Conference Room HH-1160A

UW Bothell HH-1160a Room Group Admin

Editors:

  • Anna Cooper
  • Heidi Norbjerg
  • Jill Orcutt
  • Kelly Betts
  • Nicolette Hornbeck
  • Susan Smith
  • Therese Grant
  • Tracy Lyons
  • Nicole David
  • Alyssa Marsh

Information:

 
Meeting Coordinator is responsible for:
  • Meeting reservations - provide contact name, phone number, type of meeting and number of attendees

  • Cancelling reservations

  • Arranging special needs, such as audio-visual, catering, parking, etc. (for technical support contact IT at uwbit@uw.edu) 

  • Clean up, pack up (HH Multi-Purpose Room is not supported by UWB Facilities Services)

  • If you are having food, please pack up your trash and place it in the containers provided

  • Returning room to original furniture set up – see posted diagram

  • Any additional furniture required must be provided by an outside vendor

 

Department Owner is responsible for:

  • Giving 1 week prior notice before bumping a meeting

  • Maintaining calendar

 

* NOTE: 

  • Husky Hall building hours are 8am – 6pm, Monday – Friday.  Meetings scheduled outside of building hours will require access coordination with UWB Security.

  • Husky Hall is not supported by UWB Facility Services, so you will need to reserve additional furniture from an outside vendor.  

  • If you require technical support please contact Information Technology (uwbit@uw.edu).  Please understand that IT support for the existing presentation technology (as well as any additional requested equipment) might take additional time due to distance and travel time.

 

Contact

UWB.Conference Room DISC-464

UW Bothell DISC-464 Room Group Admin

Editors:

  • Annie Brelsford
  • Jacinta Ritchie
  • Lexi Menth
  • Lorrie Cain
  • Therese Grant

Meeting Coordinator is responsible for:

  • Meeting reservations - provide contact name, phone number, type of meeting and number of attendees

  • Cancelling reservations

  • Arranging special needs, such as audio-visual, catering, parking, etc. 

  • Clean up, pack up 

  • If you are having food, please pack up your trash and place it in the containers provided

  • Returning room to original furniture set up

Department Owner is responsible for:

  • Maintaining calendar

 

* NOTE: 

  • This is a multi-purpose room and on a first come first serve basis. 

  • Discovery Hall building hours are 8am – 5pm, Monday – Friday.  Meetings scheduled outside of building hours will require access coordination with UWB Security.

  • If you have an appointment from the old calendar you need to remake send an email with the meeting time and subject to uwbit@uw.edu and request the old appointment be deleted. 

 
 

Contact

UWB.Conference Room HH-1110

UW Bothell HH-1110 Room Group Admin

Editors:

  • Amy Van Dyke
  • Susan Smith
  • Therese P. Grant
  • Nicole David
  • Alyssa Marsh

Information:

General Usage Guidelines
Meeting Coordinator is responsible for:
  • Meeting reservations - provide name and phone number

  • Cancelling reservations

  • Arranging special needs, such as audio-visual, catering, etc.

  • Clean up, pack up

  • If you are having food, please pack up your trash and place it in the large trash cans located in the Vistas or Common Areas

  • Return room to original set up

 
Department Owner is responsible for:
  • Give 1 week prior notice before you bump a meeting

  • Maintaining calendar

 
NOTE: Meetings scheduled outside of building hours will require access coordination with Campus Safety.
 
 

Contact

UWB.Conference Room HH-1431

UW Bothell HH-1431 Room Group admin

Editors:

  • Amy Van Dyke
  • Susan Smith
  • Therese P. Grant
  • Nicole David
  • Alyssa Marsh

General Usage Guidelines

Meeting Coordinator is responsible for:

  • Meeting reservations - provide name and phone number

  • Cancelling reservations

  • Arranging special needs, such as audio-visual, catering, etc.

  • Clean up, pack up

  • If you are having food, please pack up your trash and place it in the large trash cans located in the Vistas or Common Areas

  • Return room to original set up

 

Department Owner is responsible for:

  • Give 1 week prior notice before you bump a meeting

  • Maintaining calendar

 

NOTE: Meetings scheduled outside of building hours will require access coordination with Campus Safety.

 

Contact

UWB.Conference Room HH-1451

UW Bothell HH-1451 Room Group Admin

Editors:

  • Amy Van Dyke
  • Susan Smith
  • Therese P. Grant
  • Nicole David
  • Alyssa Marsh

Information:

General Usage Guidelines
Meeting Coordinator is responsible for:
  • Clean up, pack up

  • Arranging special needs, such as audio-visual, catering, etc.

  • Cancelling reservations

  • Meeting reservations - provide name and phone number

  • If you are having food, please pack up your trash and place it in the large trash cans located in the Vistas or Common Areas

  • Return room to original set up

 
Department Owner is responsible for:
  • Give 1 week prior notice before you bump a meeting

  • Maintaining calendar

 
NOTE: Meetings scheduled outside of building hours will require access coordination with Campus Safety.
 

Contact

UWB.Conference Room UW1-103 Student Affairs

UW Bothell UW1-103 Conference Room Admin Group

Editor:

  • Dorothy Baumgartner
  • Emily Christian
  • Therese P. Grant

Conference Room Phone:  425-352-3695

 (contact person:  Dorothy Baumgartner 2-3365)

Room Capacity:  55 (chairs with no tables), 25 (chairs with tables) 

TO RESERVE A ROOM: You may make a reservation for a meeting if the time is available. You MUST include your name and extension. The Room Administrator reserves the right to cancel any reservation that does not have contact information.

If you are interested in scheduling a recurring meeting or event, please contact the Room Administrator.

 

 

Room 103 is a resource/conference room for the Student Success Center. First priority for Room 103 will be given to the following:

  1. SSC Events or Meetings

  2. UW Bothell Internal Events

  3. External Events

In the case of a competing SSC event, the first scheduled event will be given priority.

In 2009, the room was placed on the campus outlook meeting room directory, and any department on campus is able to check availability and reserve time in this conference room.  When the SSC has an event that requires Room 103, and the time and date conflicts with another departments reserved time, SSC may bump another department or group from this room.  If the timeframe is less than one week prior to the meeting, please make every effort to find a room where the bumped group may meet.  If the timeframe is more than one week prior to the meeting, it is necessary to alert the group so they may find another room. 

  • Please alert the Welcome Desk of any scheduling changes, so they may help refer meeting members when a room is changed.

  • Any required usage of audio/visual equipment beyond what is currently available in the room, must be made well in advance with the Media Center. 

  • Hanging items on the walls or ceiling is prohibited, unless approval is given in advance SSC management. 

  • Plan to arrive in time to arrange the room to your specifications. The chairs and tables are easily moved. Please return the furniture to its original position.

  • Any Group or meeting choosing to offer food as part of their gathering in Room 103 are responsible to clean up the room (removing the garbage, washing tables as needed) so it is clean and presentable for the next meeting.

NOTE: Meetings scheduled outside of building hours will require access coordination with Campus Safety.

 

Contact

UWB.Conference Room UW1-211B Nursing

UW Bothell UW1-211b Conference Room Admin Group

Editor:

  • Amy Van Dyke
  • Michelle Darci
  • Norma Perez
  • Rita Johnson
  • Therese Grant
  • Celinda Smith
  • Linda Bale

Information:

General Usage Guidelines
Meeting Coordinator is responsible for:
  • Meeting reservations - provide name and phone number

  • Cancelling reservations

  • Arranging special needs, such as audio-visual, catering, etc.

  • Clean up, pack up

  • If you are having food, please pack up your trash and place it in the large trash cans located in the Vistas or Common Areas

  • Return room to original set up

  • Maximum occupancy is 24

 
This room is available during the Nursing & Health Studies office hours;
Monday – Friday,  8:00 am to 4:00 pm
 
This conference room does not have an exterior door, therefore, no classes can be held at this location after hours.
 
Department Owner is responsible for:
  • Give 1 week prior notice before you bump a meeting

  • Maintaining calendar

 
Contact

UWB.Conference Room UW1-260

UW Bothell UW1-260 Room Editors

  • David Guenther
  • Blake Salvesen
  • GEETHA THAMILARASU
  • RAFAEL MACHADO DE L SILVA
  • Chinami Wirth

Information:

 

Contact

UWB.Conference Room UW1-271

UW Bothell UW1-271 Room Editors

  • David Guenther
  • Blake Salvesen
  • GEETHA THAMILARASU
  • RAFAEL MACHADO DE L SILVA
  • Chinami Wirth

Information:

 

Contact

UWB.Conference Room UW1-361 Business

UW Bothell UW1-361 Room Editors

  • Marci L. Myers
  • Therese P. Grant

Information:

General Usage Guidelines
Meeting Coordinator is responsible for:
  • Meeting reservations - provide name and phone number

  • Cancelling reservations

  • Arranging special needs, such as audio-visual, catering, etc.

  • Clean up, pack up

  • If you are having food, please pack up your trash and place it in the large trash cans located in the Vistas or Common Areas

  • Return room to original set up

 
Department Owner is responsible for:
  • Give 1 week prior notice before you bump a meeting

  • Maintaining calendar

 
NOTE: Meetings scheduled outside of building hours will require access coordination with Campus Safety.
 

Contact

UWB.Conference Room UW1-370 CSS

UW Bothell UW1-370 Conference Room Editors

  • Jacinta Ritchie
  • Janet McDaniel
  • Kathleen Burns
  • Megan Jewell
  • Therese P. Grant

Information:

General Usage Guidelines
Meeting Coordinator is responsible for:
  • Meeting reservations - provide name and phone number

  • Cancelling reservations

  • Arranging special needs, such as audio-visual, catering, etc.

  • Clean up, pack up

  • If you are having food, please pack up your trash and place it in the large trash cans located in the Vistas or Common Areas

  • Return room to original set up

 
Department Owner is responsible for:
  • Give 1 week prior notice before you bump a meeting

  • Maintaining calendar

 
NOTE: Meetings scheduled outside of building hours will require access coordination with Campus Safety.
 

Contact

UWB.Conference Room UW2-327

UW Bothell UW2-327 Room Editors

  • Therese P. Grant

Information:

General Usage Guidelines
Meeting Coordinator is responsible for:
  • Meeting reservations - provide name and phone number

  • Cancelling reservations

  • Arranging special needs, such as audio-visual, catering, etc.

  • Clean up, pack up

  • If you are having food, please pack up your trash and place it in the large trash cans located in the Vistas or Common Areas

  • Return room to original set up

 
Department Owner is responsible for:
  • Give 1 week prior notice before you bump a meeting

  • Maintaining calendar

 
NOTE: Meetings scheduled outside of building hours will require access coordination with Campus Safety.
 
Contact

 

UWB.Conference Room UWBB-216

UWBBHelp@uw.edu

Editors:

  • Cindi Pan
  • Drew McCutchen
  • Helen Alarcon
  • Marci Myers
  • Michael Domar
  • Nicolette Hornbeck
  • Pam McGrath
  • Rachel Phillips
  • Therese Grant
  • TJ MacPherson

Information:

General Usage Guidelines

Meeting Coordinator is responsible for:

  • Meeting reservations - provide name and phone number

  • Cancelling reservations

  • Arranging special needs, such as audio-visual, catering, etc.

  • Clean up, pack up

  • If you are having food, please pack up your trash and place it in the large trash cans located in the Vistas or Common Areas

  • Return room to original set up

 

Department Owner is responsible for:

  • Give 1 week prior notice before you bump a meeting

  • Maintaining calendar

 

* NOTE: 

  • UWBB office hours are 8:00 a.m. to 5:00 p.m. Monday – Friday.  Meetings scheduled outside of business hours will require access coordination with UWB Campus Safety.

  • UWBB is not supported by UWB Facility Services, so you will need to reserve additional furniture from an outside vendor.  

  • If you require technical support please contact Information Technology (uwbit@uw.edu).  Please understand that IT support for the existing presentation technology (as well as any additional requested equipment) might take additional time due to distance and travel time.

 

Contact

UWB.Business Deans Office

 

Editors:

  • Pam McGrath
  • rachel Phillips
  • Yolanda Watson
  • Marci Myers
  • Drew McCutchen
Deans Office Use Only

Contact

UWB.CSS UW1-302

Editors:

  • Chinami Wirth
  • ELLIS Z. ZHUANG
  • Chris J. Fox
  • David Guenther
 

Contact

UWB.CSS UW1-321

Editors:

  • ELLIS Z. ZHUANG
  • Chris J. Fox
  • David Guenther
 
Contact

UWB.Admissions Recruitment

Editors:

  • Therese Grant
  • TBA
 

Contact

UWB.IAS Game Room

UW Bothel IAS Game Room Group Admin

Information:

For IAS only.

Contact

UWB.IAS Student Appointments

UW Bothell IAS Student Appointments Group Admin

Information:

For IAS only.

Contact

UWB.IT Conference Room LBA-204A

Information:

For IT only.

Contact

UWB.IT Leave

Information:

For IT only.

Contact

UWB.Library Dates

 

Information:

For Library only.

Contact

UWB.Library Vacation

Information:

For Library only.

Contact

UWB.SSC Assistant Career Advisors

Editors:

Information:

For Student Success Center

Contact

UWB.SSC CBLR Student Assistants

Editors:

Information:

For Student Success Center

Contact

UWB.SSC Disablility Student Assistants

Editors:

Information:

For Student Success Center

Contact

UWB.SSC Merit Scholarship Assistants

Editors:

Information:

For Student Success Center

Contact

UWB.SSC Reception Desk

Editors:

Information:

For Student Success Center

Contact

UWB.SSC UW1-161

Editors:

Information:

For Student Success Center

Contact

UWB.SSC Study Abroad Student Assistants

Editors:

Information:

For Student Success Center

Contact

UWB.SSC Undergraduate Research Assistants

Editors:

Information:

For Student Success Center

Contact

UWB.SSC Veteran Student Assistants

Editors:

Information:

For Student Success Center

Contact

UWB.SSC Welcome Desk SA

Editors:

Information:

For Student Success Center