SharePoint Online Guidelines

SharePoint Online Guidelines

 

Below are some simple guidelines to help you get started with SharePoint and choosing if the SharePoint site should be created using a personal netid, a shared netid or using the UW SharePoint Online program. These are based on the type and complexity of the SharePoint site you are wanting to create.

Sites can be created under a personal netid when:

  • The site will be used for personal reasons. An example of this could be to keep track of a list tasks or committees you are involved with in an online space.
  • The site will be used for a temporary purpose and the information and or files will be permanently moved to an alternate location once the work has been completed. An example of this could be a hiring committee, a project site that allows collaboration with the project team members, or a committee or task force that will be disbanded once the objectives have been met.
  • IMPORTANT - Sites created under a personal netid will be deleted when the owner of that netid separates from the university.

Sites can be created under a shared netid when:

  • The site will be used for a permanent or long term purpose. An example of this could be a standing committee that needs a space to share store and collaborate on files on a regular or scheduled basis. This will ensure that the site and contents are retained in the events that the employee in charge of the site separates from the university.

The use of the UW SharePoint Online program should be requested when:

  • The site will be used broadly by the department and or campus.
  • The scope and or complexity of the site will include multiple workflows and or processes.
  • Sharing with multiple external users outside of the UW system is required