Non-Mandatory Promotion & Tenure Timeline

Complete recommendations due to AHR by February 1.

NON-MANDATORY REVIEW: Associate Professor to Professor, Lecturer Full-Time (competitive recruitment) to Senior Lecturer, Senior Lecturer to Principal Lecturer, Awards of Tenure.

EARLY REVIEW (prior to mandatory review year): Assistant Professor to Associate Professor with Tenure

Due Dates Action/Process
Winter Quarter Notification from Vice Chancellor for Academic Affairs (VCAA) to all faculty regarding mandatory and non-mandatory promotion review process.
Spring Quarter 2013
March 29 Faculty member notifies the school/program dean/director of desire to be considered for promotion.
April 15 School/Program dean/director and candidate meet to discuss process and procedures including potential committee membership. Candidate provides program director with a list of three to five qualified external reviewers (faculty from outside the University of Washington campus system) who may be selected to referee their materials and write letters to the review committee.
May 3 School/Program dean/director selects review committee of senior faculty, informs candidate of committee member’s names and schedules the first meeting. Initial draft of promotion portfolio is completed and sent to committee.
May 17 First meeting of the review committee is held. The candidate may join the committee for a portion of the meeting to receive feedback regarding the portfolio. The overall review process is discussed and workload and timelines established. External reviewers are identified and a list of five individuals is sent to the program director.
May 31 School/Program dean/director solicits participation of external reviewers.
June 14 Letters and review materials sent to external reviewers.
Autumn Quarter 2013
September 16 External reviews are completed and returned to the school/program dean/director.
October 7 Candidate’s portfolio is finalized.
October 14 All final materials including the external review letters are sent to the candidate’s review committee.
October 21 The committee’s review is completed and the committee chair writes a report of the review to the school/program dean/director. A written summary of the report and the committee’s recommendation is provided by the school/program dean/director or designee to the candidate without names of external reviewers and vote counts.
October 28 The candidate acknowledges in writing within seven calendar days receipt of the report and may choose at that time to provide a written response to the report.
November 4

Special Note:* Associate Professor to Full Professor Review ONLY
A copy of the candidate’s acknowledgement and/or response is included with the candidate’s portfolio for review by program faculty senior in rank and eligible to vote before the program discussion and promotion vote occurs. The eligible faculty meet to consider the candidate’s review committee’s recommendation and to vote. Following the program discussion and vote, the school/program dean/director or designee prepares a summary of the discussion and recommendation and provides this summary to the candidate without names and vote counts.

* For programs lacking a sufficient number of full professors (a minimum of three) to conduct a review of an application for promotion to Full Professor, the UW Bothell Committee of the Full Professors is used. This committee is advisory to the program director.

(NOTE from February 18, 2010: this process has been under review by the EC and as of this date has not yet concluded. An update will be provided if and when the process is revised.) A copy of the candidate’s acknowledgement and/or response to the review committee report is included with the candidate’s portfolio for review by the Committee of Full Professors. The committee of Full Professors meets and votes on the promotion. Following the vote, the school/program dean/director prepares a summary of the discussion and recommendation and provides this summary to the candidate without names and vote counts.
November 15 The candidate acknowledges in writing within seven calendar days receipt of the reports and may choose at that time to provide a written response to the report.
December 2 The school/program dean/director writes a letter and an independent recommendation to the VCAA. The portfolio containing originals of all required elements is forwarded to the VCAA. The school/program dean/director provides the VCAA with access to the candidate’s electronic file and in turn the VCAA provides access to the Campus Council.
Winter Quarter 2014
January 6 The Campus Council reviews the materials and submits a written review and recommendation to the VCAA.
January 13 The VCAA reviews the materials and consults with the Chancellor to determine a recommendation to the Provost.
February 3
DUE DATE
The original plus one copy of the portfolio is forwarded to the Provost’s Office.
Provost Review/President’s Letter
Winter Quarter The Provost completes a review and forwards the final recommendation to the Board of Regents.
Spring Quarter Letter from the President confirming promotion.
Salary and Title Adjustments for 2014-2015
July 1 Salary and title adjustments made effective for 12-month faculty.
September 16 Salary and title adjustments made effective for 9-month faculty.