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Executive Council Meeting: 12/06/2004

December 6, 2004, 4:00 pm., UW2 327

Present: Kevin Laverty, Jim Miller, Clark Olson, Bill Seaburg, Jane Van Galen and Linda Watts

Guests: Tom Bellamy, Bruce Burgett, Tana Hasart, Carol Leppa and Becky Reed Rosenberg

Academic and Behavioral Conduct - Tana Hasart and Carol Leppa

Tana and Carol submitted the Academic and Behavioral Conduct working draft to the EC for consideration to adopt this proposed model. Before implementation of the new procedure, the faculty will review the process and as a statement of practice an endorsement from the EC is needed. Tana provided background information on the new academic and behavioral conduct policy, which brings UWB into full compliance with the UW system and with the Student Conduct Code. This procedure makes the policy an institutional process and insures that the process is consistently administered. Revised procedural steps formalize faculty response and alert the student that they are now involved in a "process". Approval of the policy from the UW Attorney General's Office and Student Affair's Office is pending. The EC reviewed the document and asked for clarification on the following:

• Multiple policies in existence in the UW system, students could look for information on the UW website and find differing policies across the campuses, consistency is needed.
• Contacting students via email - is this method in compliance with FERPA regulations on privacy? Email may not be confidential.
• Timing of student response - exact timeline is needed.
• Representation of UWB on the UW disciplinary and conduct committees - if a UWB appeal goes to a body on the UW campus - we have no representatives.
• Create a glossary of terms to attach to the document; this will improve the readability for students.

Training for faculty will be provided upon implementation of the process. The EC voted unanimously to approve the Academic and Behavioral Conduct policy, with approval from the UW Attorney General's Office and the UW Office of Student Affairs.

Proposal for Center for Civic Engagement & Community Partnerships - Becky Reed Rosenberg and Bruce Burgett

Becky and Bruce presented a proposal for a Center for Civic Engagement and Community Partnerships to the EC for feedback or questions. The proposal establishes a Center at UWB that will foster regionally engaged public scholarship and enhance collaborations between campus and community constituencies. The Center would coordinate research, service and teaching efforts that are oriented toward the public good and education of students as future community leaders. The proposal grows out of work from a number of committees and individuals on campus, some of those are: Academic Strategic Action Initiatives Committee (5-for-5), the 2707 Report to the Washington State Legislature, a cross-programmatic Teaching and Learning Center committee, community-based Master's level educational projects and internships and service-learning initiatives in undergraduate programs. The proposed Center will provide the infrastructure to coordinate projects across academic programs, make them sustainable and to publicize the campuses successes. The EC addressed some issues on the proposal:

• Will a campus-wide coordination serve all programs?
• Will private organizations be invited in as partners? For example, how does this proposal see the "business community"? Is it included in "community constituencies"?
• Is it necessary to combine support for civic engagement/community partnerships with support for scholarship in these areas? Or are they two separable initiatives?
• The Academic Strategic Action Initiatives Committee (5-for-5) was a jointly charged committee with GFO and Academic Affairs.
• Should a faculty member direct the Center, or should this be a professional position?
• Research culture issues should be a campus-level decision.

The discussion also produced some broader concerns:

• The EC needs to insert itself into how the 5-fro-5 initiatives are implemented and overall strategic planning on campus.
• The EC's role in strategic planning and budget calls for involvement in academic planning, and we should be concerned with budgetary priority of proposals we endorse.
• The EC will remain in communication with the Teaching and Learning Center regarding the Proposal for Center for Civic Engagement & Community Partnerships.

Action item:

Kevin will communicate with the EC via email on future EC agenda items:

• GFO Committee Structure and implementing faculty/shared governance
• Communication to and within the faculty (prompted by the upcoming legislative session).

The first EC meeting of Winter Quarter 2005 will be January 6.

Minutes submitted by Barbara Van Sant