Index


Faculty

See "Employee Forms" section for required forms and links.


Staff

See "Employee Forms" section for required forms and links.

New or Returning Staff Form

  • Salaried, required for new appointment entry

Integrated Service Center (ISC)

  • Timesheet Due Dates
  • All UW Bothell Staff are required to complete online timesheets on a semi-monthly basis with the Integrated Service Center.  If you are a new employee and in need of training on the ISC system, please contact the Payroll Coordinator. Submit your timesheets to your supervisor on the 1st working day after the end of each pay period. In general, timesheets are due by noon on the 1st and 16th of every month.
  • Please add the following address to your favorites, and put it on your desktop for easy access:  https://isc.uw.edu

Holidays (Calendar, Eligibility, Credit and Use Deadlines)


Student Employees & Temporary Hourly Employees (non-student)

See Employee Information section for required forms and links.

New or Returning Student Employee Form

New or Returning Temporary Hourly Employee Form

Integrated Service Center


Foreign Nationals

Foreign Nationals must obtain a Social Security Number (SSN) to be paid as UW Employees. There is a Social Security Administration office near UW Bothell located at 18905 33rd Avenue West, #207, Lynnwood, WA 98036.

If you are working at UW, per UW policy, you cannot begin employment until you have a SSN.

For more information about how & where to apply, please use UWB’s Social Security Application Packet.

http://www.uwb.edu/international-student-services/employment/ssn

All Foreign National employees are entered into Glacier – a Nonresident Alien Tax Compliance Software for UW Employees

http://f2.washington.edu/fm/payroll/foreign-nationals/glacier

This is a secure web-based system that enables the foreign national student, staff, or faculty member to track their visa, passport, entry dates, country of residence, country of citizenship, US address, foreign address, Social Security number or ITIN. Based on this information University of Washington is able to know if the individual is eligible for any tax treaties, has passed a substantial presence test, or has become a “tax resident for tax purposes.” When a record is created by the employee, Glacier generates a tax summary page and populates the appropriate tax forms. Examples of these forms are the 8233, W-8Ben, and W-4 federal withholding form.

The respective Payroll Coordinator/Administrator enters the Foreign National employee into Glacier.  Glacier will prompt the employee directly to access their account.

Glacier access for employees:  www.online-tax.net

As well as the help option contacts inside Glacier, you can contact a Foreign National Specialist at pr-tax@uw.edu.

Tools for Glacier

Employee - Glacier Training Guide

Employee - Glacier Checklist

Admin - Glacier Training Guide

Getting Started in Glacier  


Your Paycheck

Employees can view a calendar of paydays to determine future pay dates.

Log in to Integrated Service Center

Benefits questions: benefits@uw.edu or call 206.543.2800.

Tax questions:  pr-tax@uw.edu

UW Payroll Taxes website:

http://f2.washington.edu/fm/payroll/employees/taxes


Important Dates

Timesheet Due Dates

Employees can view a calendar of paydays to determine future pay dates.

UW Holiday Schedule Calendars
www.washington.edu/admin/hr/holidays/holidays.html

Understand Holidays and Holiday Eligibility
www.washington.edu/admin/hr/roles/mgr/leaveholiday/holidays.html

 


Contact Us

Student & Hourly Employees:
Maria Jimenez
mmaj@uw.edu
425-352-5235

Salaried Staff Employees:
Kimba Steffa
Kimba823@uw.edu
425-352-5460

Academic Personnel:
Contact your School Administrator