The following process applies to all CSS Division Graduate Students, regardless of degree program (CSSE or CSE) or capstone goals (project or thesis).
In general, a thesis is a scholarly written document aimed at an academic audience as a contribution to an existing body of knowledge. A capstone project is aimed at building a connection between academic concepts and the application of those concepts into real-world context.
Before students determine which option to pursue, they should discuss how each option applies to their own individual goals for their degree program with their faculty advisor and the CSS Graduate Advisor.
Step 1: Form a Supervisory Committee
Students who desire to register for their final capstone course must first form a committee of faculty who will supervise and grade their efforts and results of their capstone work. A supervisory committee will consist of a student’s Faculty Advisor (who will serve as Committee Chair) and at least 2-3 additional faculty members. At least two of the committee members must be faculty whose primary appointment is in the Computing & Software Systems Division. The Chair of the Committee and at least one-half of the total membership must be members of the graduate faculty. For proposals with Chairs outside of the CSS Division, please contact the STEM Graduate Advising Office (located in UW1 360) prior to submission of the request.
Students must submit a signed Request to Form a Supervisory Committee to the CSS Graduate Advisor to obtain an entry code to register for the class. Included with the signed form should be a 3-4 page proposal adressing the questions asked in section 2 of the form. Please follow the proposal guidelines detailed in the link below.
The deadline for all committee requests is the first day of the seventh week of the quarter PRECEDING the start of a student’s project or thesis coursework. Students should request for specific faculty to staff their Supervisory Committee; however, final staffing assignments of the Supervisory Committee resides with the CSS Division’s Graduate Program Coordinator. Once a supervisory request has been granted, students will receive an email from the CSS Graduate Advisor notifying them of the approved committee and an entry code to register for their capstone course. Students are encouraged to submit their request early, to avoid any registration late fees.
2018-2019 Academic Year Deadlines
Summer 2018: May 7, 2018
Autumn 2018: July 30, 2018
Winter 2019: November 7, 2018
Spring 2019: February 19, 2019
Summer 2019: May 13, 2019
Step 2: File a Thesis or Project Plan
By the end of the second week of the quarter in which a student is registered for their first capstone credits, the student must submit to their Supervisory Committee a detailed project or thesis plan. The plan should include an updated proposal of the work to be done, a time table listing key milestones and associated deliverables, the quality criteria and specific metrics by which student expects to measure the quality of their result, and the software development lifecycle and processes planned to complete the work. There are no penalties for deviations in the approved plan or failure to meet the estimates in the timetable or failure to achieve the quality goals. The plan simply provides a well-defined start for the remainder of the capstone work. A PDF copy of the approved plan must be submitted by the student to the STEM Graduate Advising Office.
2018-2019 Academic Year Deadlines
Spring 2018: April 6, 2018
Summer 2018: June 29, 2018
Autumn 2018: October 9, 2018
Winter 2019: January 18, 2019
Spring 2019: April 12, 2019
Summer 2019: July 8, 2019
To submit your plan to the STEM Graduate Office, please send your PDF document to email@example.com, with the subject line “Project Plan” or “Thesis Plan”.
Register for CSSSKL 510
A substantial working draft of the capstone research project paper or thesis should be completed by the beginning of the quarter in which you expect to graduate. For this reason, students should enroll to take CSSSKL 510 “Scientific Writing” during the quarter before they expect to graduate. (For example, to graduate in the Spring quarter, you should enroll in 510 for the Winter quarter).
Step 3: Communicate Regular Progress Reports with the Supervisory Committee
Throughout the period of enrollment in the capstone course, students should schedule regular progress report meetings with all the members of their project Supervisory Committee. Reports should update committee members on the challenges, changes and overall progress of a students work. At minimum, a student should plan on meeting with their Committee Chair at least three times a quarter, each quarter they are enrolled for capstone credits.
To register for your second and subsequent capstone credits, you will need to send an email to your faculty chair and copy the CSS Graduate Advisor requesting permission for continuation of your capstone coursework into the following quarter. Once your Chair grants permission, the CSS Graduate Advisor will issue you a new entry code to use for registration.
Guidelines for Status Reports
Rubric for Status Reports
Step 4: Schedule Final Defense
By 5PM on Thursday of the third week of the quarter that a student is registered for their final thesis/project credits, the student must consult with their supervisory committee members to schedule a defense of their culminating work. Students should work closely with their committee chair to ensure that they are ready for their final examination and defense. During the regualr academic year, the STEM Graduate Advising Office will send students the link to the new online scheduling system to select a time/date for their defense. All committee members must be present at the time of the defense, or the defense cannot be held.
For summer quarter, please contact your academic advisor to schedule the defense.
Step 5: Apply to Graduate
By 5PM on Thursday of the third week of the quarter that a student is registered for their final degree credits the student must apply to graduate by filing a Master’s degree request online via http://www.grad.washington.edu/student/mastapp.aspx. Students should work with the CSS Graduate Advisor and Committee Chair to plan their degree curriculum accordingly, so that their final capstone requirements serve as the culmination of their degree coursework. Students must be registered for credits during the quarter they want to graduate.
Step 6: Submit Draft of Final Paper/Thesis
At least three business days before the final defense the student must submit a substantial draft of their project paper or thesis to their committee for a preliminary reading. The purpose of this draft is to demonstrate to the Supervisory Committee that the student has achieved a Masters level competency in computer science and software engineering
Project Paper Guidelines
Project Paper Rubric
Thesis Rubric (Coming Soon)
Step 7: Final Examination and Defense
The Final Examination and Defense consists of (a) a public student presentation, (b) a public questions and answers session, (c) a closed-door question and answer session between the student and the Supervisory Committee, (d) a brief private discussion among the Supervisory Committee, and (e) the Supervisory Committee announcing to the student the result of the Final Examination and Defense. A typical defense will last one hour. If a student does not pass the Final Examination and Defense, the Supervisory Committee will work with the student to decide upon the necessary additional work required for obtaining their Master’s degree. The final examination and defense must take place no later than the third day of the last week of the quarter (final exam week).
Step 8: File your Thesis or Project Paper
Project and Thesis students must submit an electronic copy (PDF) of their final project paper or Thesis by 11:59 pm PST on the final day of the quarter they intend to graduate. Failure to meet these submission deadlines will delay graduation.
Students must submit electronic (PDF) copies to: 1) Their Supervisory Committee Members; 2) The STEM Graduate Office; 3) If taking Thesis credits: the students must submit their thesis to the UW Graduate School.
To submit your document to the STEM Graduate Office, please sent it to firstname.lastname@example.org, with the subject line “Final Thesis”, or “Final Project Report”.
Special Notes for Thesis Students:
- Formatting and process. Thesis students must meet specific formatting guidelines, and follow a specific filing process for submission. Please carefully review and follow the guidelines and requirements listed at http://www.grad.washington.edu/students/etd/ well in advance of your final examination. Students are encouraged to set up their ProQuest account early in the quarter they intend to graduate.
- Master's Supervisory Committee Form. The ETD website specifies that thesis students must submit a signed Master's Supervisory Committee Form as part of the ETD submission Process. The CSS Advising office will generate the application (warrant) to the Supervisory Committee at the time of the student's Final Examination and Defense. When completed, the CSS Advising office will email a scanned copy of the signed form to the student for submission with their thesis.
Summary of Capstone Documents
Video Overview and Guidelines