Funding Resources

Conference Funding

The School of Interdisciplinary Arts and Sciences (IAS) prides itself on developing the next generation of researchers. If you are interested in attending a conference, read below for programmatic support as you explore lines of inquiry within the academic community.

IAS Conference Funding

The IAS Graduate Office has limited funding to support Cultural Studies and Policy Studies and students participating in relevant conferences. This funding is disbursed in the form of a reimbursement check 4 – 8 weeks after receipts are submitted.

Students are eligible to receive up to $400 in conference funding per academic year. Applicants must be matriculated current students and enrolled at least half-time (five credits) in the Cultural Studies or Policy Studies programs at the time of the respective conference. Funding may only be used for conference registration, lodging, food & drink (not including alcohol), presentation supplies, and transportation. Funds are available on a first-come, first-served basis.

Students may also be eligible for additional funding from the UW Graduate School Fund for Excellence and Innovation (see below). Students are only eligible for GSFEI funding if they are presenting at the respective conference, and it may only be used for transportation costs.

Current students can download and submit the Application for Conference Funding. 
* Please note, Cultural Studies students must discuss potential conference attendance with their Portfolio Advisor before applying. Cultural Studies; Policy Studies

Graduate School Fund for Excellence and Innovation

The Graduate School Fund for Excellence and Innovation (GSFEI) provides funding assistance in support of graduate students, graduate faculty, academic and research programs, scholarly activities, and special initiatives that support and enhance graduate and undergraduate studies at the University of Washington. As a graduate student you may consider GSFEI to fund transportation costs (up to $300 for domestic travel and up to $500 for international travel) associated with presenting your scholarly work at a conference. Students from all IAS Graduate Programs are eligible to apply for travel funding from GSFEI.

IAS Graduate Programs department will make the travel funding request on your behalf. Once you have been accepted as a presenter or co-presenter at an academic conference, download and submit the Application for Conference Funding (see above).

Please note, only one Application for Conference Funding is necessary when applying for both IAS Conference Funding and the GSFEI.

Student Academic Enhancement Fund (SAEF) Award

UW Bothell students have the opportunity to apply for travel funds from the Student Academic Enhancement Fund (SAEF), established by the Services and Activities Fee Committee and administered by ASUWB. Awards of up to $1,500 are available to help fund students’ educational travel.

First priority is given to students who have been offered the opportunity to present a research paper or project at a professional conference and are endorsed by a UWB faculty member in his or her discipline. Second priority goes to students who wish to enhance their current leadership role on campus by attending a skills-building conference or workshop and are endorsed by the student organization advisor. Third priority is for students who wish to attend a conference or workshop in order to create or enhance a project or service that will directly benefit UWB students and are endorsed by a UWB faculty or staff member familiar with the project.

Additional Information: A complete application, including a letter of recommendation, must be submitted at least 30 days prior to the first day of the event. Applications will be reviewed on a rolling basis. You may be contacted for clarification and may be asked to present your proposal to ASUWB.

Reimbursement Policy

Be sure to review the University of Washington Travel Office's Policies and Procedures for information on arranging travel, paying for travel, transportation, per diem, conference registration, and more.

In order to receive reimbursement for conference travel, you must pay individually for your own expenses, including flights, lodging, meals, etc. Receipts submitted for reimbursement may only include expenses you incurred as an individual. If you wish to share lodging with another student, you are still required to submit a separate receipt verifying your individual payment. Many hotels will split the bill onto separate cards. If you wish to travel with another student, you must book and pay for flights or other transportation separately to ensure you have an acceptable receipt. Reimbursement will not exceed the approved funding amount and will only be made to the person whose credit card was charged and whose name is on the receipt.

You will be reimbursed for meals allowable once you have entered travel status (review here) and only with the submission of itemized receipts. Meals within 50 miles of your home address (generally within Seattle) will not be reimbursed. Alcohol purchases will not be reimbursed. 

Upon return, please bring all original receipts to the IAS Graduate Office along with the IAS Travel Reimbursement Claim Form (.doc) to review with the Assistant Director of Graduate Programs. Once reviewed and approved by the IAS Grad Office it will proceed for approval and processing with the UWB Travel Office. Please allow up to 4 weeks for reimbursement.