Filing an application
A University of Washington Bothell student must make an appointment with the program office to complete a written application for graduation. The student should file three quarters before the expected date of graduation. The absolute deadline for filing an application is Friday of the third week of the quarter in which the student intends to graduate.
Because degrees are not automatically awarded when requirements have been satisfied, it is the student's responsibility to apply for a degree and/or certificate. The student's application and any supporting documents are processed upon completion of the appointment with the program office.
The application will be signed by the student, program advisor, and UW Bothell Registrar's Office. If a problem arises, the UW Bothell Registrar's Office, or the program office, will notify the student. Program advisors should notify the UW Bothell Registrar's Office if a course listed on the graduation application is substituted. If an applicant is ineligible to graduate because of a deficiency, the UW Bothell Registrar's Office will notify the student.
Graduating Senior Priority
Graduating seniors or post-baccalaureate students, may qualify for early registration for the upcoming quarter(s). To qualify, the student must file a graduation application no later than the third Friday of the quarter before they plan to graduate.
Students who qualify will receive Graduating Senior Priority status for no more than two quarters prior to graduation. If graduation is postponed, the student may postpone their priority quarter. When Graduating Senior Priority has been used for two quarters, the student will revert to regular senior priority.
Requirements for a Baccalaureate Degree
To graduate, a student must meet University requirements; college, school, or campus requirements; and department or program requirements. This section contains only University requirements. The graduation requirements for particular programs at the UW Bothell campus are explained in the catalog sections devoted to the academic programs.
Scholastic Standards Required
To be eligible for the baccalaureate degree, a student must earn a cumulative grade-point average of at least 2.00 for all work done in residence at the University. The graduation grade-point average is computed when the student has completed all work for the degree and includes only credits earned while in residence at the University.
To be eligible for graduation from the University, with the baccalaureate degree, a student must offer a minimum of 180 academic credits and satisfy all other specific requirements. The University of Washington Bothell has established minimum general education requirements for baccalaureate degrees. These minimum requirements are:
Each University of Washington Bothell program has established requirements that meet or exceed these minimum requirements.
Limitation on ROTC Credits
Credits earned in first- and second-year military training courses cannot be counted in the basic 180 credits required for graduation.
Limitations on Physical Education Activity Credits
No more than three physical education activity credits can apply toward a degree.
Final-year Residence Requirement
To be recommended for a first, or subsequent, baccalaureate degree, a student must complete 45 of his or her final 60 credits as a matriculated student in residence at the campus of the University where the degree is being earned. The granting of exceptions to this rule is the responsibility of the dean of the school, college, or campus awarding the degree. If an exception is granted, the student still must present a minimum of 45 credits taken in residence as a matriculated student to be awarded a UW degree.
Catalog for Graduation Requirements
In general, a student graduates under the requirements of the current catalog. However, a student may fulfill graduation requirements noted in the catalog in effect at the time he or she entered the school or college from which he or she is to graduate, provided that (1) not more than ten years have elapsed since the student's entry, and (2) the school, college or campus, and department or program agree that the student may graduate under the earlier requirements.
If the student graduates more than 10 years after enrolling in the school, college, or campus, the current catalog must be used for graduation purposes. Exceptions to this rule cannot be made without official University and Bothell campus approval.
Waiver of Graduation Requirements
A request for waiver of Bothell campus or University graduation requirements must be petitioned to the UW Bothell Academic Affairs Committee, which represents the General Faculty Organization at the University of Washington Bothell. Petition forms are available at the Bothell Office of Student Affairs or the program office and should be filed with the application for the degree or as soon as possible after the need arises. A student should see his or her academic advisor to initiate a petition. As the Academic Affairs Committee meets only periodically, petitions involving University requirements should be filed early in the quarter.
An exemption from an all-University graduation requirement, that is granted by the Academic Affairs Committee, becomes void at the end of two calendar years from the date such exemption is granted, if all degree requirements have not been completed within that period.
Two Majors or Two Degrees
Second Baccalaureate Degree
A second baccalaureate degree may be granted, but a student must earn a minimum of 45 credits beyond the number required for the first degree. These credits usually must be earned in residence, with the granting of exceptions to the residency rule being the responsibility of the college, school, or campus awarding the degree. The student must achieve no less than a 2.00 cumulative grade-point average in the credits required for the second degree.
Students working for a second baccalaureate degree are not registered in the Graduate School, but in the academic division of the University, with jurisdiction over the degree being sought.
Degrees with Two Majors
The student's application for a baccalaureate degree, with two majors at the University of Washington Bothell, must show both majors and be approved by the academic advisors of both departments or programs. Both majors appear on the student's transcript.
Two Baccalaureate Degrees Concurrently
Two baccalaureate degrees, associated with different majors at the University of Washington Bothell, may be granted at the same time. The total number of academic credits earned must reach a minimum of 45 credits in excess of the number required for the first baccalaureate degree.
Graduation with Honors
Baccalaureate honors are awarded upon graduation to undergraduates earning their first bachelor's degree with at least 90 UW credits, of which at least 60 are numerically graded. Correspondence credits do not count as "UW credits.
These honors have nothing to do with whether the students are in either the departmental or college honors program. In addition, students who have earned quarterly and/or annual Dean's List recognition do not necessarily qualify for baccalaureate honors.
All graduates earning baccalaureate honors are given a gold honor cord to wear in the Commencement ceremony. For students graduating in spring, the honors listed in the commencement program, as well as honor cord distribution, are based upon a student's cumulative GPA as of the winter quarter, since spring grades are not available for this determination. Spring classes are ultimately included in the credit totals and GPA calculations for honors posted to the student's final record.
The GPA's for baccalaureate honors are set each year for the following year (autumn through summer) by a subcommittee of the Faculty Council on Academic Standards, based on statistics for the current year provided by the Graduation and Academic Records Office. The GPA cutoffs have been different for each of the degree programs.
Faculty honor is awarded upon graduation to undergraduates earning their first bachelor's degree and ranked in the top 10% of their respective program. Undergraduates must earn a minimum of 70 graded credits at UW Bothell with the exception of BSN students, who must earn a minimum of 43 graded credits. Undergraduates qualified for baccalaureate honors are not eligible to receive faculty honors.
The GPAs for faculty honors are determined each year for the following year (autumn through summer) by the UW Bothell Registrar's Office, based on statistics for the current year. The GPA cutoffs may be different for each of the degree programs.
All graduates earning faculty honors are given a purple honor cord to wear in the Commencement ceremony and the honor is listed in the commencement program. Honor cord distribution is based upon a student's cumulative GPA as of the winter quarter, since spring and summer quarter grades are not available for this determination. However, spring and summer courses are ultimately included in the credit totals and GPA calculations for honors and posted to the student's final record.
Formal commencement exercises are conducted at the close of Spring Quarter. During March of each year, commencement information is sent to each student entitled to participate the following June (i.e., those who graduate the previous December or March and those who anticipate graduating in the current June and August).
Diplomas are available 12 weeks after the end of the quarter in which they are earned. Diplomas are mailed if requested by the student.
Requirements for a Graduate Degree
It is the responsibility of each master's candidate to meet the following Graduate School minimum requirements (plus any additional requirements specified by the program in which the master's degree is being earned, see item 7).
1. Under a thesis program, a minimum of 36 quarter credits (27 course credits and a minimum of nine thesis credits) must be presented. Under a non-thesis program, a minimum of 36 quarter credits of course work is required.
2. At least 18 of the minimum 36 quarter credits for the master's degree must be for work in courses numbered 500 and above. (In a thesis program, nine of the 18 must be course credits and nine may be for 700, master's thesis.)
3. Numerical grades must be received in at least 18 quarter credits of coursework taken at the University of Washington. The Graduate School accepts numerical grades (a) in approved 400-level courses accepted as part of the major, and (b) in all 500-level courses. A minimum cumulative GPA of 3.00 is required for a graduate degree at the University.
4. The residence requirement for the master's degree is one year (three full-time quarters). Students registered for fewer than nine credits per quarter may add part-time quarters together to achieve the equivalent of one full-time quarter (nine or more credits) to be applied toward fulfilling residence requirements. However, excess credits beyond nine may not be subtracted from one quarter and added to another. Once a student is admitted to a graduate degree program, a full quarter of residence is granted for any quarter in which at least nine credits in approved courses, research, thesis, or internship are satisfactorily completed.
5. In a thesis degree program, a thesis, approved by the supervisory committee, must be submitted to the Graduate School. A student must register for a minimum of nine credits of thesis (700). With the exception of summer, students are limited to a maximum of nine credits per quarter of thesis (700).
6. A final oral or written master's examination, as determined by the student's supervisory committee, must be passed.
7. Any additional requirements imposed by the graduate program coordinator in the student's major department, or by the student's supervisory committee, must be satisfied. A master's degree student usually takes some work outside the major department. The graduate program coordinator in the major department, or the student's supervisory committee, determines the requirements for the minor or supporting courses.
8. The graduate student must apply for the master's degree at the Graduate School within the first two weeks of the quarter in which he or she expects the degree to be conferred.
9. The graduate student must maintain registration as a full- or part-time student at the University for the quarter in which the degree is conferred. A student who does not complete all degree requirements by the last day of the quarter must be registered for the following quarter.
10. All work for the master's degree must be completed within six years. This includes quarters spent on leave or out of status and applicable work transferred from other institutions.
11. A student must satisfy the requirements for the degree that are in force at the time the degree is to be awarded.
Graduate Study Policies
The following sections contain detailed information concerning policies and procedures relating to graduate students and graduate studies. See also the sections on Admission, Graduation, and Scholarship for other policies relating to graduate students. Students are advised to verify all information with the graduate program coordinator or appropriate staff.
Graduate Program Coordinator
The graduate student's initial work at the University is guided by the graduate program coordinator in his or her field. The coordinator must be a senior tenured member of the graduate faculty and is the official representative of the academic unit that offers the graduate degree program. The graduate program coordinator maintains familiarity with policies and procedures of the Graduate School and provides overall coordination of graduate activities within the unit.
Graduate courses are intended for, and ordinarily restricted to, either students enrolled in the Graduate School or graduate non-matriculated students, and are given numbers from 500 to 800. Some courses at the 300 and 400 levels are open to both graduates and upper-division undergraduates. Such courses, when acceptable to the supervisory committee and the Graduate School, may be part of the graduate program. The Graduate School accepts credit in approved 300-level courses for the minor or supporting fields only. Courses at the 300 level are not included in the calculation of grade-point average (GPA) and will not apply toward the minimum Graduate School requirement of 18 graded credits for the master's or doctoral degree. Approved 400-level courses are accepted as part of the major as well as minor or supporting fields. Courses numbered 498, and entitled Special Topics and Special Projects, normally are not applicable to a graduate degree program if addressed primarily to introductory content and undergraduate students. Undergraduate research (499) is not accepted as part of the graduate program. Graduate School Memorandum No. 36 offers additional information on graduate courses. With the exception of Summer, students are limited to a maximum ten credits per quarter of any combination of courses numbered 600, 700, or 800.
The residence requirement for a master's degree is one year (three full quarters). Students registered for fewer than ten credits per quarter may add part-time quarters together to achieve the equivalent of one full-time quarter (ten or more credits) to be applied toward fulfilling residence requirements. However, excess credits beyond ten may not be subtracted from one quarter and added to another. Once a student is admitted to a graduate degree program, a full quarter of residence is granted for any quarter in which at least ten credits in graduate course, research, thesis, internship, or dissertation work are satisfactorily completed.
Only courses numbered 400, 500, 600, 700, and 800 can be applied to residence or course credit in the major field for advanced degrees (please see Graduate Courses earlier in this section regarding courses numbered 498 and 499). Courses numbered 300 are not applicable to residence or course credit toward advanced degrees, except when applied by permission of the graduate program coordinator or supervisory committee toward the graduate minor or supporting courses. Courses numbered below 300 are not applicable to residence or course credit for advanced degrees.
Final Quarter Registration
A student must maintain registration as a full- or part-time graduate student at the University for the quarter in which the master's degree is conferred. A student who does not complete all degree requirements by the last day of the quarter must be registered for the following quarter.
Continuous Enrollment and Official On-leave Requirement
To maintain graduate status, a student must be enrolled at least on a part-time or on-leave basis from the time of first enrollment in the Graduate School until completion of all requirements for the graduate degree. This includes applying for the master's degree, the passing of the master's final examination, or final examinations, the filing of the thesis or dissertation, and the receiving of the degree. Summer Quarter on-leave enrollment is automatic for all graduate students who were either registered or on-leave the prior Spring Quarter. Failure to maintain continuous enrollment constitutes evidence that the student has resigned from the Graduate School.
A student's petition for on-leave status must be approved by the department graduate program coordinator or alternate no later than the fifth day of the quarter. To be eligible for on-leave status, the student must have registered for and completed at least one quarter in the UW Graduate School and have been registered or on-leave for the immediate previous quarter (excepting Summer). An on-leave student is entitled to use the University Libraries and to sit for foreign language competence examinations, but is not entitled to any other University privileges of a regularly enrolled and registered full- or part-time student. The student pays a nonrefundable fee to obtain on-leave student status covering four successive academic quarters or any part thereof. Please note: Periods spent on-leave are included as part of the maximum time periods allowed for completion of a graduate degree.
A student previously registered in the Graduate School who has failed to maintain graduate student status, but who wishes to resume studies, must file an application by the published closing dates, in person, or by mail, for readmission to the Graduate School. If the student is readmitted, registration will occur during the usual registration period. If the student has attended any other institution during the period when not registered at the University of Washington, official transcripts of the student's work (in duplicate) must be submitted. An application for readmission carries no preference and is treated in the same manner as an application for initial admission. Payment of the application fee is also required.