Event Planning
Please consider the following when planning events on campus:
- Does the event require presentation equipment or other technology? This support is not included in facility rental rates. The requestor is responsible for submitting equipment reservations directly to the Campus Media Center (CMC) with proper notice (i.e., 10 business days for special events; 3 business days for institutional activities; 12-hours for course-related activities). Equipment requests can be submitted via the Reserve Now! page on the CMC website, email (media@uwb.edu), or telephone (425.352.5312). The CMC will not process requests until the event has been approved by the Facilities Use Approval Committee.
- Because of increased problems with computer security issues (such as Windows vulnerabilities and viruses), UW Bothell Information Systems (IS) requires registration of laptop computers. This registration is required for ALL computers, regardless of hardware and operating system. If you want to register your laptop for use on the UWB network, bring it to the IS helpdesk in UW1-080, any time between 8:00 and 5:00, Monday through Friday. Once your computer has been certified as updated and virus-free, we will register it for use on the campus network. If you do not bring your laptop to be certified, you will not be able to use it on the campus network.
- Does the event require permits? The following may require permits and must be coordinated prior to facility use approval:
- Will food or beverages be served? The requestor is responsible for providing necessary supplies (i.e. cups, plates, serving trays, napkins, sugar/creamer, and stir sticks). Coffee can be ordered in advance through the Espresso cart in UW2 (Espresso Cart Manager - 425.352.3312. Charges are reduced if carafes are provided.)
- Does the event require signage (posters, directional signs, etc.)? Contact the CMC if directional signs require easels.
- Is on-site parking necessary for event participants? Parking is $2 per car/visit. If a large turnout is anticipated, parking arrangements must be coordinated in advance with the Facilities Use Approval Committee.
