Make your electronic documents accessible
The University of Washington, on all three campuses, provides a wide variety of tools to students, faculty, and staff for authoring electronic documents. When authoring documents using Microsoft Word, Adobe InDesign, other tools, or adding any PDF, it’s important to follow a few basic steps to assure your document is readable by individuals with disabilities. The most common document file types are PDF files (.pdf) and Microsoft Word files (.docx) so that is the focus on this webpage but an overview of accessible documents can be found on UW Seattle's website.
UW vendors available
UW Bothell particiapted in a pilot project, along with UW Tacoma and funded by UW Seattle IT, to test various electronic document remediation companies. The goal was to compare costs, the quality of remediation, and their turnaround time. UW Bothell was assigned to work with the UW vendor Vastec Inc., who charged us about $9.23 per page (three page document = $27.69). This cost is for basic remediations and can increase based on the complexity of a document but the majority will fall into this price range. They can be found in Ariba or you can contact them directly; email firstname.lastname@example.org for more information.
If your department would rather remediate the document internally, instructions for creating accessible documents are also located on UW Seattle's site.
Before uploading any electronic document, consider if it needs to be uploaded in this particular format. Can the content be copied and pasted onto a regular webpage? Webpages use an HTML format and HTML is the most accessible format for information on the web. Therefore, it is best practice to have information on a webpage rather than within a PDF or Word document when possible.
To get help on creating and editing accessible web pages within the uwb.edu website, contact the Advancement & External Relation's Web Team.
Training for how to internally remediate PDF or Word documents is offered on a limited basis but specific software must be purchased and downloaded. For more information, please contact the Learning Technologies team.
Learning Technologist & IT Accessibility Liaison Lead